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Executive Assistant page is loaded## Executive Assistantlocations:
Chicago, USAtime type:
Full timeposted on:
Posted Yesterdaytime left to apply:
End Date: January 10, 2026 (30+ days left to apply)job requisition id:
JR101066We’re looking for a highly organized and proactive **Executive Assistant (EA)** to support our North American executive leadership team. This is a high-impact role that combines administrative excellence, operational coordination, and strategic partnership — helping ensure our leaders are focused, prepared, and operating efficiently across a fast-moving, global business.**Key Responsibilities****Executive Support*** Provide daily administrative and logistical support to the North American executive team, including the Chief Customer Officer, Chief Product Officer, and other senior leaders.* Manage complex and dynamic calendars across multiple time zones (North America, ANZ, and Manila).* Coordinate travel arrangements, expense management, and itineraries for executive and customer-facing engagements.* Prepare meeting agendas, take notes, and track follow-up actions for leadership and cross-functional meetings.**Operational Coordination*** Support preparation for internal and external meetings — including Board and customer presentations — by gathering materials, aligning stakeholders, and ensuring deliverables are ready on time.* Partner with global executive assistants and the office operations team to ensure smooth coordination of meetings, site visits, and events across regions.* Maintain confidentiality and discretion in handling sensitive business information.**Communications and Stakeholder Management*** Draft and manage executive correspondence, announcements, and internal communications on behalf of the leadership team.* Act as a first point of contact and liaison between executives and internal/external stakeholders.* Support cross-functional initiatives that drive communication, alignment, and delivery within the North American leadership group.**Special Projects*** Assist in coordinating regional leadership offsites, customer visits, and major operational or cultural initiatives.* Track progress on key priorities and help ensure accountability on follow-ups.* Contribute to the continuous improvement of executive operations and administrative processes.**About You**You’re someone who thrives in a fast-paced, dynamic environment. You anticipate needs before they arise, take ownership, and make things happen without waiting to be asked twice. You’re professional, composed under pressure, and thrive in a culture that values accountability, precision, and trust.**Qualifications and Experience*** 5+ years of experience supporting senior executives in a global or fast-paced technology, SaaS, or logistics environment.* Strong organizational, time management, and problem-solving skills.* Exceptional attention to detail and follow-through.* Excellent written and verbal communication skills.* Proficient in Microsoft 365, Teams, and other collaboration tools (e.g., Concur, Zoom, Slack).* Ability to manage multiple priorities across time zones and stakeholders. #J-18808-Ljbffr
Chicago, USAtime type:
Full timeposted on:
Posted Yesterdaytime left to apply:
End Date: January 10, 2026 (30+ days left to apply)job requisition id:
JR101066We’re looking for a highly organized and proactive **Executive Assistant (EA)** to support our North American executive leadership team. This is a high-impact role that combines administrative excellence, operational coordination, and strategic partnership — helping ensure our leaders are focused, prepared, and operating efficiently across a fast-moving, global business.**Key Responsibilities****Executive Support*** Provide daily administrative and logistical support to the North American executive team, including the Chief Customer Officer, Chief Product Officer, and other senior leaders.* Manage complex and dynamic calendars across multiple time zones (North America, ANZ, and Manila).* Coordinate travel arrangements, expense management, and itineraries for executive and customer-facing engagements.* Prepare meeting agendas, take notes, and track follow-up actions for leadership and cross-functional meetings.**Operational Coordination*** Support preparation for internal and external meetings — including Board and customer presentations — by gathering materials, aligning stakeholders, and ensuring deliverables are ready on time.* Partner with global executive assistants and the office operations team to ensure smooth coordination of meetings, site visits, and events across regions.* Maintain confidentiality and discretion in handling sensitive business information.**Communications and Stakeholder Management*** Draft and manage executive correspondence, announcements, and internal communications on behalf of the leadership team.* Act as a first point of contact and liaison between executives and internal/external stakeholders.* Support cross-functional initiatives that drive communication, alignment, and delivery within the North American leadership group.**Special Projects*** Assist in coordinating regional leadership offsites, customer visits, and major operational or cultural initiatives.* Track progress on key priorities and help ensure accountability on follow-ups.* Contribute to the continuous improvement of executive operations and administrative processes.**About You**You’re someone who thrives in a fast-paced, dynamic environment. You anticipate needs before they arise, take ownership, and make things happen without waiting to be asked twice. You’re professional, composed under pressure, and thrive in a culture that values accountability, precision, and trust.**Qualifications and Experience*** 5+ years of experience supporting senior executives in a global or fast-paced technology, SaaS, or logistics environment.* Strong organizational, time management, and problem-solving skills.* Exceptional attention to detail and follow-through.* Excellent written and verbal communication skills.* Proficient in Microsoft 365, Teams, and other collaboration tools (e.g., Concur, Zoom, Slack).* Ability to manage multiple priorities across time zones and stakeholders. #J-18808-Ljbffr