Administrative Assistant, Senior Job at Qualcomm in San Diego

General Summary

Provides moderately complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas. This is a full‑time (5 days) onsite position that is expected to comply with the Company’s onsite work policy.

Minimum Qualifications

• Bachelor’s degree.
• Associate’s degree and 2+ years of Administrative Assistant or related work experience.
• High School Diploma or equivalent and 4+ years of Administrative Assistant or related work experience.

Preferred Qualifications

• 1+ year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).
• 1+ year of experience working in a global, matrixed organization.

Principal Duties and Responsibilities

• Provides moderately complex assistance and support to a Director, Sr. Director, or above.
• Guides team on departmental/company policies and procedures.
• Compiles information from one or more sources and prepares somewhat complex correspondences, reports, spreadsheets, and presentations.
• Manages advanced calendar needs for multiple directors and above, including making recommendations to effectively prioritize their time and resources.
• Proficiently completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, equipment, submitting expense reports, checking requests, arranging for shipping, maintaining vendor tracking).
• Coordinates advanced domestic and international travel for multiple travelers and trips with several connections and countries, including visa and documentation, and expense reconciliation.
• Answers, screens, routes and/or responds to internal and external emails with exposure to multiple directors and above.
• Arranges and coordinates various complex types of meetings including luncheons, conferences, and team‑building events, sometimes involving external customers and vendors.
• Seeks creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate ideas into solutions and procedures.

Level of Responsibility

• Works independently with minimal supervision.
• Decision‑making may affect work beyond the immediate work group.
• Requires strong verbal and written communication skills to convey information.
• Has moderate influence over key organizational decisions, often consulted by senior leadership.
• Tasks require multiple steps, planning, problem‑solving, and prioritization.

Pay Range And Other Compensation & Benefits

$28.00 - $42.00. The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location. Salary is only one component of total compensation; additional benefits include a competitive annual discretionary bonus program, opportunities for RSU grants, and a comprehensive benefits package. For more details, please review the US benefits information.

EEO Statement

Qualcomm is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.

Accommodation Notice

If you are an individual with a disability and need an accommodation during the application/hiring process, Qualcomm is committed to providing an accessible process. Please email disability-accomodations@qualcomm.com or call Qualcomm’s toll‑free number for assistance. We will not respond to this address for application status inquiries.

Confidentiality and Security

Qualcomm expects employees to adhere to all applicable policies and procedures, including security and other requirements regarding the protection of Company confidential and proprietary information, to the extent permissible under applicable law.

Contact

For more information about this role, please contact Qualcomm Careers.