SMASH Alumni Team
2026 SMASH Academy - Program Coordinator (Berkeley)
SMASH Alumni Team, Berkeley, California, United States, 94709
About SMASH
SMASH is committed to increasing racial equity in K-12 STEM education and the next generation of our workforce by building interest, knowledge, and aspirations in computing among underrepresented identities in the field.
After operating for more than 20 years and inspiring thousands of students of color to pursue careers in STEM, the SMASH Board has spent the better part of 2022-2023 reimagining SMASH in alignment with educational and economic shifts.
In this next phase of the organization, SMASH aspires to engage even more students from underrepresented backgrounds through a more intensively STEM-focused curriculum and across a wider variety of formats. Innovative in‑person and virtual programs aim to provide early exposure to STEM concepts and careers to students of all ages, with deep‑impact programming specifically for high school students.
Programming will continue to center on SMASH Academy, a three‑week, cost‑free, residential on‑campus summer experience which helps students develop critical thinking, civic and social awareness, and leadership skills. Initially available at five partner sites across the country, this next phase of Academy supports rising 11th and 12th graders in developing STEM skills and credentials.
With the support of partners, SMASH plans to offer additional in‑person experiences for high school and college students with Hackathons and Open Innovation Challenges, which will provide early exposure to STEM, empower youth to address pressing community challenges through STEM, design thinking, and rapid prototyping.
To bring the SMASH experience to a national audience, we also plan to develop digital programs to support students nationwide in developing their STEM knowledge and support their college and career navigation journey. SMASH digital resources will be open to students nationwide, while in‑person programming serves students throughout the Bay Area, greater Atlanta, Detroit, and Boston regions.
This is a pivotal time for SMASH as SMASH builds on the success of our programs. Working at SMASH is about rapid growth, grit, personal commitment, accountability, and courage to challenge the status quo. If you have what it takes to change the STEM landscape, we want to hear from you.
SMASH is a 501(c)(3) not‑for‑profit organization operating under the umbrella of the Kapor Center family of organizations.
Position Description As a member of the Site Management Team, the Program Coordinator (PC) plays a critical support role to the Program Director and liaison to SMASH National team. Working with the instructional and residential teams to support the successful delivery of the SMASH Academy by performing duties related to planning, directing, and coordinating both the programmatic and operational activities of the program is essential. In this position, the Program Coordinator will play a key role in the success of SMASH scholars and staff through effective implementation of administrative processes, communication with scholars and families, and leading logistics for program events. As a Program Coordinator, you will work closely with the Program Director and staff to manage the programmatic, operational, and tech customer support aspects of the SMASH program.
As this role has a virtual component, we expect staff to provide the following – their own personal computer (desktop or laptop) that has a working webcam, speaker and microphone for video conferencing capabilities (i.e. Zoom, Google Hangouts, Cisco Webex); reliable Internet connection (at least 25 Mbps download speed); and quiet workspace for virtual programming. If you cannot provide your own equipment, please speak with your Program Director.
All staff and scholars will be required to comply with the SMASH COVID‑19 policy for in‑person programming. Currently, staff working in‑person are expected to test at least once each week they are working in‑person with colleagues. Additionally, we encourage testing before and after in‑person company and non‑company sponsored events and travel. All staff and scholars must also comply with any site specific COVID‑19 requirements. Site specific requirements will be shared as they become available and are subject to change. If a quarantine mandate is enforced by local government, university, or SMASH, all SMASH Academy programming will be held virtually.
SMASH reserves the right to revise, delete, and add to its COVID‑19 policy at any time, with or without notice. Nothing in the SMASH COVID‑19 policy creates a contract or changes the nature of the at‑will employment relationship.
You must be available for all training and program dates.
Onboarding
3.28.2026 (National, Virtual)
SMT Training
4.4.2026 - 4.6.2026 (National, Virtual)
Staff Training
4.6.2026 - 6.28.2026 (National, Virtual)
6.29.2026-7.11.2026 (Site‑specific, In‑Person)
7.12.2026-7.31.2025 (Site‑specific, In‑Person + Virtual)
Virtual Close Out
7.30.2026
Key responsibilities include but are not limited to those listed below.
Program Administration
Drive program efficiency by improving or creating processes and tools to ensure a successful delivery of SMASH Academy
Develop and manage site program calendars, including communicating updates
Ensure completion of site deliverables (e.g. pre + post assessment scores, attendance, staff and scholar surveys, staff and scholar deliverables, final inventory, etc.)
Respond to inquiries from multiple stakeholders, including scholars, families, staff, University contacts and SMASH National Office while classes are in session
Collaborate with SMASH’s Communications team to facilitate video or media‑related projects
Establish and maintain a positive, professional relationship with SMASH scholars; serve as a role model during the academy
Serve as point person for COVID‑19 related protocols and procedures based on SMASH and University guidelines
Class & Event Organization
Work with the National Curriculum Team and Ops to assist with Site‑specific training facilitation for Academic staff training
Work with key stakeholders, plan and lead logistics for workshops and events
Collaborate with SMASH’s Development and Communications teams to facilitate site tours
Scholar Tech Support
Respond to tech support needs of scholars and staff by identifying and resolving minor issues as well as escalating major issues to SMASH IT team
Work with SMASH IT team to support and track scholar tech issues in our ticketing system
Work with scholars to facilitate hardware repairs with external product vendors
Monitor laptops and other technical equipment to ensure they operate as needed
Assist with virtual classroom setup and troubleshooting, AV, Zoom, and presentation needs
Work with Program Coordinators from other sites to resolve common tech problems
Coordinate with Program Director to assist with distributing laptops as needed
Human Resources
Lead SMASH site‑specific Policies and Procedures Training for SMASH Facilitators with support from Program Director
Data Management
Ensure all created documents are uploaded and organized in designated site repository
Collaborate with the Curriculum team to ensure LMS data is updated and utilized effectively at a Site level
Editing and inputting information into various site documents and spreadsheets
Maintain and systematize scholar contact, medical records and contracts
Professional Development
Attend select events and trainings
Attend various meetings on a regular basis including, but not limited to:
1:1 Check‑ins with Program Director
SMASH Community Meeting (weekly)
Staff Closeout
Required Attributes
Collaboration:
Exceptional listening, communication, and presentation skills; excellent time management and organizational skills; timeliness and dependability; courageously candid when facing difficult conversations
Relationship Building:
Welcome and embrace individual differences of everyone in the room; humility; patience when navigating situations; ability to listen to multiple perspectives; restorative approach to relationship building and conflict resolution
Problem Solving:
Remain curious, innovative, iterative, and quickly pivot as needed; keep activities on track, think creatively, and act swiftly in the face of unanticipated events; make data‑based decisions
Resilience:
Approach situations with a growth mindset, adapt, and reflect to ensure desired outcome(s) met
What you bring
Commitment to SMASH’s mission; willingness to embrace goals/values is essential
Demonstrated programs or operational effectiveness working with students (preferably at high school level) from low‑income and underrepresented backgrounds
Previous experience with adopting and adapting to new technologies through self‑guidance and video tutorials
Results‑driven; work around potential obstacles to ensure all goals are met and deliverables are completed by the end of program
A minimum of one (1) year of administrative or relevant experience
Proficiency in Google Suite (Calendar, Doc, Sheet, Email, Forms) and Zoom
Excellent written, verbal, and organizational skills are required
Strong attention to detail, prompt responsiveness and ability to work efficiently both independently and collaboratively
Must be able to accommodate a flexible work schedule to attend events on evenings and/or weekends
Application Information Apply for this position below and ensure you can make the training and program dates (see table in above section of Job Description). If applying to multiple sites, please rank your site preference in the application.
The application includes a place to upload your resume and cover letter and to provide written responses to specific prompts. This position will close when filled.
If you have been selected for this position by your Program Director (PD), an application is required (you do not need to submit a cover letter) and your PD will send you the link to apply Please also submit the recommitment form provided by your PD, and SMASH will send you your updated offer letter.
Compensation This is a non‑exempt position. The hourly compensation for this position is estimated to be
$30.00 . Should the employee miss any hours or days of work, the daily and therefore total compensation will be adjusted accordingly. If your assignment ends earlier than we anticipate for any reason, your compensation may also be reduced accordingly. Please note, pay will be variable per pay period based on part‑time and full‑time phases of the program. These policies are subject to variation based on specific circumstances.
Statement of Non‑Discrimination In keeping with our beliefs and goals, no employee or applicant will face discrimination/harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, or veteran status. Above and beyond discrimination/harassment based on “protected categories,” SMASH also strives to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at SMASH.
We value a diverse workforce: people of color are strongly encouraged to apply.
#J-18808-Ljbffr
After operating for more than 20 years and inspiring thousands of students of color to pursue careers in STEM, the SMASH Board has spent the better part of 2022-2023 reimagining SMASH in alignment with educational and economic shifts.
In this next phase of the organization, SMASH aspires to engage even more students from underrepresented backgrounds through a more intensively STEM-focused curriculum and across a wider variety of formats. Innovative in‑person and virtual programs aim to provide early exposure to STEM concepts and careers to students of all ages, with deep‑impact programming specifically for high school students.
Programming will continue to center on SMASH Academy, a three‑week, cost‑free, residential on‑campus summer experience which helps students develop critical thinking, civic and social awareness, and leadership skills. Initially available at five partner sites across the country, this next phase of Academy supports rising 11th and 12th graders in developing STEM skills and credentials.
With the support of partners, SMASH plans to offer additional in‑person experiences for high school and college students with Hackathons and Open Innovation Challenges, which will provide early exposure to STEM, empower youth to address pressing community challenges through STEM, design thinking, and rapid prototyping.
To bring the SMASH experience to a national audience, we also plan to develop digital programs to support students nationwide in developing their STEM knowledge and support their college and career navigation journey. SMASH digital resources will be open to students nationwide, while in‑person programming serves students throughout the Bay Area, greater Atlanta, Detroit, and Boston regions.
This is a pivotal time for SMASH as SMASH builds on the success of our programs. Working at SMASH is about rapid growth, grit, personal commitment, accountability, and courage to challenge the status quo. If you have what it takes to change the STEM landscape, we want to hear from you.
SMASH is a 501(c)(3) not‑for‑profit organization operating under the umbrella of the Kapor Center family of organizations.
Position Description As a member of the Site Management Team, the Program Coordinator (PC) plays a critical support role to the Program Director and liaison to SMASH National team. Working with the instructional and residential teams to support the successful delivery of the SMASH Academy by performing duties related to planning, directing, and coordinating both the programmatic and operational activities of the program is essential. In this position, the Program Coordinator will play a key role in the success of SMASH scholars and staff through effective implementation of administrative processes, communication with scholars and families, and leading logistics for program events. As a Program Coordinator, you will work closely with the Program Director and staff to manage the programmatic, operational, and tech customer support aspects of the SMASH program.
As this role has a virtual component, we expect staff to provide the following – their own personal computer (desktop or laptop) that has a working webcam, speaker and microphone for video conferencing capabilities (i.e. Zoom, Google Hangouts, Cisco Webex); reliable Internet connection (at least 25 Mbps download speed); and quiet workspace for virtual programming. If you cannot provide your own equipment, please speak with your Program Director.
All staff and scholars will be required to comply with the SMASH COVID‑19 policy for in‑person programming. Currently, staff working in‑person are expected to test at least once each week they are working in‑person with colleagues. Additionally, we encourage testing before and after in‑person company and non‑company sponsored events and travel. All staff and scholars must also comply with any site specific COVID‑19 requirements. Site specific requirements will be shared as they become available and are subject to change. If a quarantine mandate is enforced by local government, university, or SMASH, all SMASH Academy programming will be held virtually.
SMASH reserves the right to revise, delete, and add to its COVID‑19 policy at any time, with or without notice. Nothing in the SMASH COVID‑19 policy creates a contract or changes the nature of the at‑will employment relationship.
You must be available for all training and program dates.
Onboarding
3.28.2026 (National, Virtual)
SMT Training
4.4.2026 - 4.6.2026 (National, Virtual)
Staff Training
4.6.2026 - 6.28.2026 (National, Virtual)
6.29.2026-7.11.2026 (Site‑specific, In‑Person)
7.12.2026-7.31.2025 (Site‑specific, In‑Person + Virtual)
Virtual Close Out
7.30.2026
Key responsibilities include but are not limited to those listed below.
Program Administration
Drive program efficiency by improving or creating processes and tools to ensure a successful delivery of SMASH Academy
Develop and manage site program calendars, including communicating updates
Ensure completion of site deliverables (e.g. pre + post assessment scores, attendance, staff and scholar surveys, staff and scholar deliverables, final inventory, etc.)
Respond to inquiries from multiple stakeholders, including scholars, families, staff, University contacts and SMASH National Office while classes are in session
Collaborate with SMASH’s Communications team to facilitate video or media‑related projects
Establish and maintain a positive, professional relationship with SMASH scholars; serve as a role model during the academy
Serve as point person for COVID‑19 related protocols and procedures based on SMASH and University guidelines
Class & Event Organization
Work with the National Curriculum Team and Ops to assist with Site‑specific training facilitation for Academic staff training
Work with key stakeholders, plan and lead logistics for workshops and events
Collaborate with SMASH’s Development and Communications teams to facilitate site tours
Scholar Tech Support
Respond to tech support needs of scholars and staff by identifying and resolving minor issues as well as escalating major issues to SMASH IT team
Work with SMASH IT team to support and track scholar tech issues in our ticketing system
Work with scholars to facilitate hardware repairs with external product vendors
Monitor laptops and other technical equipment to ensure they operate as needed
Assist with virtual classroom setup and troubleshooting, AV, Zoom, and presentation needs
Work with Program Coordinators from other sites to resolve common tech problems
Coordinate with Program Director to assist with distributing laptops as needed
Human Resources
Lead SMASH site‑specific Policies and Procedures Training for SMASH Facilitators with support from Program Director
Data Management
Ensure all created documents are uploaded and organized in designated site repository
Collaborate with the Curriculum team to ensure LMS data is updated and utilized effectively at a Site level
Editing and inputting information into various site documents and spreadsheets
Maintain and systematize scholar contact, medical records and contracts
Professional Development
Attend select events and trainings
Attend various meetings on a regular basis including, but not limited to:
1:1 Check‑ins with Program Director
SMASH Community Meeting (weekly)
Staff Closeout
Required Attributes
Collaboration:
Exceptional listening, communication, and presentation skills; excellent time management and organizational skills; timeliness and dependability; courageously candid when facing difficult conversations
Relationship Building:
Welcome and embrace individual differences of everyone in the room; humility; patience when navigating situations; ability to listen to multiple perspectives; restorative approach to relationship building and conflict resolution
Problem Solving:
Remain curious, innovative, iterative, and quickly pivot as needed; keep activities on track, think creatively, and act swiftly in the face of unanticipated events; make data‑based decisions
Resilience:
Approach situations with a growth mindset, adapt, and reflect to ensure desired outcome(s) met
What you bring
Commitment to SMASH’s mission; willingness to embrace goals/values is essential
Demonstrated programs or operational effectiveness working with students (preferably at high school level) from low‑income and underrepresented backgrounds
Previous experience with adopting and adapting to new technologies through self‑guidance and video tutorials
Results‑driven; work around potential obstacles to ensure all goals are met and deliverables are completed by the end of program
A minimum of one (1) year of administrative or relevant experience
Proficiency in Google Suite (Calendar, Doc, Sheet, Email, Forms) and Zoom
Excellent written, verbal, and organizational skills are required
Strong attention to detail, prompt responsiveness and ability to work efficiently both independently and collaboratively
Must be able to accommodate a flexible work schedule to attend events on evenings and/or weekends
Application Information Apply for this position below and ensure you can make the training and program dates (see table in above section of Job Description). If applying to multiple sites, please rank your site preference in the application.
The application includes a place to upload your resume and cover letter and to provide written responses to specific prompts. This position will close when filled.
If you have been selected for this position by your Program Director (PD), an application is required (you do not need to submit a cover letter) and your PD will send you the link to apply Please also submit the recommitment form provided by your PD, and SMASH will send you your updated offer letter.
Compensation This is a non‑exempt position. The hourly compensation for this position is estimated to be
$30.00 . Should the employee miss any hours or days of work, the daily and therefore total compensation will be adjusted accordingly. If your assignment ends earlier than we anticipate for any reason, your compensation may also be reduced accordingly. Please note, pay will be variable per pay period based on part‑time and full‑time phases of the program. These policies are subject to variation based on specific circumstances.
Statement of Non‑Discrimination In keeping with our beliefs and goals, no employee or applicant will face discrimination/harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, or veteran status. Above and beyond discrimination/harassment based on “protected categories,” SMASH also strives to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at SMASH.
We value a diverse workforce: people of color are strongly encouraged to apply.
#J-18808-Ljbffr