The Nagler Group
Executive Assistant – Temp to Perm
Location:
Dorchester, MA
Hours:
30–40 hours/week
Pay:
$30–$40/hour
Key Responsibilities Executive Support & Office Management
Schedule all executive meetings and manage the Executive Office meeting room calendar.
Receive, triage, and schedule appointment requests for the CEO; communicate updates and prioritizations as needed.
Serve as a liaison between the Executive Office and internal/external stakeholders.
Maintain office supplies, equipment, organized filing systems, and tickler files.
Draft, proofread, and route executive correspondence—including letters, memos, newsletters, flyers, and reports.
Ensure full compliance with mandatory trainings and maintain appropriate documentation.
Prepare, distribute, and maintain minutes for Board meetings and Senior Management meetings.
Track and follow up on action items and deadlines.
Assist Chief of Staff with planning and hosting external groups.
Newsletter Production
Produce and distribute the internal staff newsletter on a regular schedule.
Event & Meeting Coordination
Gather needs and logistics for Executive Office meetings and events.
Support arrangement of events involving CEO participation, including internal and community functions.
Manage invoices and billing for Executive Office activities.
Additional Duties
Coordinate farewell celebrations for departing staff.
Prepare award nominations for community and staff recognition.
Support Board members with community engagement activities.
Assist in administering donated funds in partnership with the Chief of Staff.
Perform other duties and provide support at additional locations as needed.
Seniority Level Associate
Employment Type Full-time
Job Function Administrative
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Dorchester, MA
Hours:
30–40 hours/week
Pay:
$30–$40/hour
Key Responsibilities Executive Support & Office Management
Schedule all executive meetings and manage the Executive Office meeting room calendar.
Receive, triage, and schedule appointment requests for the CEO; communicate updates and prioritizations as needed.
Serve as a liaison between the Executive Office and internal/external stakeholders.
Maintain office supplies, equipment, organized filing systems, and tickler files.
Draft, proofread, and route executive correspondence—including letters, memos, newsletters, flyers, and reports.
Ensure full compliance with mandatory trainings and maintain appropriate documentation.
Prepare, distribute, and maintain minutes for Board meetings and Senior Management meetings.
Track and follow up on action items and deadlines.
Assist Chief of Staff with planning and hosting external groups.
Newsletter Production
Produce and distribute the internal staff newsletter on a regular schedule.
Event & Meeting Coordination
Gather needs and logistics for Executive Office meetings and events.
Support arrangement of events involving CEO participation, including internal and community functions.
Manage invoices and billing for Executive Office activities.
Additional Duties
Coordinate farewell celebrations for departing staff.
Prepare award nominations for community and staff recognition.
Support Board members with community engagement activities.
Assist in administering donated funds in partnership with the Chief of Staff.
Perform other duties and provide support at additional locations as needed.
Seniority Level Associate
Employment Type Full-time
Job Function Administrative
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