Ice Miller LLP
Senior Intellectual Property Docketing Specialist
Ice Miller LLP, Baltimore, Maryland, United States, 21276
Senior Intellectual Property Docketing Specialist
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Senior Intellectual Property Docketing Specialist
role at
Ice Miller LLP
Job Summary:
The Senior IP Docket Specialist will assist with entering and maintaining data in the firm’s docketing database and execute special projects relating to the Intellectual Property team. The employee must be capable of working in a fast‑paced environment, managing time‑sensitive materials, and maintaining strict confidentiality due to the nature of the position.
Salary:
$80,000 – $100,000 (dependent on location and experience)
Essential Job Duties
Review, analyze, and process incoming correspondence and input data in the firm’s docketing database; docket dates in connection with patent and trademark application filings, formalities, substantive actions, maintenance fees.
Download electronic correspondence and/or circulate incoming communications from USPTO, WIPO, foreign patent offices, or foreign agents to appropriate attorney teams in accordance with firm’s IP Procedure and Docket Manual.
Open new records in patent and trademark docket database.
Prepare and distribute firm‑standard and custom docket reports.
Proactively monitor due dates to ensure deadlines are timely met, including daily monitoring for final deadlines.
Assist with file intake and transfers in connection with new clients, attorney hires, or change in counsel.
Evaluate and respond to internal docketing‑related inquiries.
Coordinate monitoring and payment of patent annuities and maintenance fees.
Participate in docket team meetings and meetings pertaining to special firm projects.
Provide back‑up support to other docket specialists as needed.
Assist with IP projects and other related items as needed.
Minimum Requirements
Advanced knowledge of domestic and international patent and/or trademark prosecution rules, procedures, and terminology; experience with docketing PTAB and TTAB matters.
Proven ability to docket consistently; ability to identify similar types of actions despite varying terminology across foreign jurisdictions, identifying the appropriate action from pre‑set Actions, and docketing accordingly to ensure consistency.
Adept at researching and navigating patent and trademark office websites such as Patent Center, Trademark Center, WIPO, ESPACE, IP offices from foreign jurisdictions and other sources of patent and trademark information.
Ability to independently determine priority dates, calculate due dates, and verify terms in docketing database.
Experience with intellectual property docketing software systems, preferably CPi and AltLegal.
Ten years of docketing experience required, with at least five years of law firm intellectual property docketing experience.
Exceptional attention to detail, proven decision‑making skills and ability to recommend appropriate decisions.
Ability to communicate in a professional manner with all levels of the organization.
Ability to learn new tasks quickly and work independently or as part of a team.
Ability to maintain confidentiality.
Ability to organize and prioritize work, handle multiple projects and meet deadlines.
Proficient in Microsoft Outlook, Word and Excel.
Must be able to perform all essential duties.
High School Diploma required.
Other Requirements The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equipment Operated:
This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.
Physical Requirements:
While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.
Mental Requirements:
Ability to communicate effectively, verbally and in writing, with a diverse group of people.
Work Environment:
While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.
Benefits Provided
Paid time off
Health insurance
Vision and Dental Insurance
401k (with an employer match)
Life insurance
And many others (please reach out for a comprehensive list)
Candidates must have permanent authorization to work in the United States.
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.
Ice Miller LLP is an Equal Opportunity Employer.
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Senior Intellectual Property Docketing Specialist
role at
Ice Miller LLP
Job Summary:
The Senior IP Docket Specialist will assist with entering and maintaining data in the firm’s docketing database and execute special projects relating to the Intellectual Property team. The employee must be capable of working in a fast‑paced environment, managing time‑sensitive materials, and maintaining strict confidentiality due to the nature of the position.
Salary:
$80,000 – $100,000 (dependent on location and experience)
Essential Job Duties
Review, analyze, and process incoming correspondence and input data in the firm’s docketing database; docket dates in connection with patent and trademark application filings, formalities, substantive actions, maintenance fees.
Download electronic correspondence and/or circulate incoming communications from USPTO, WIPO, foreign patent offices, or foreign agents to appropriate attorney teams in accordance with firm’s IP Procedure and Docket Manual.
Open new records in patent and trademark docket database.
Prepare and distribute firm‑standard and custom docket reports.
Proactively monitor due dates to ensure deadlines are timely met, including daily monitoring for final deadlines.
Assist with file intake and transfers in connection with new clients, attorney hires, or change in counsel.
Evaluate and respond to internal docketing‑related inquiries.
Coordinate monitoring and payment of patent annuities and maintenance fees.
Participate in docket team meetings and meetings pertaining to special firm projects.
Provide back‑up support to other docket specialists as needed.
Assist with IP projects and other related items as needed.
Minimum Requirements
Advanced knowledge of domestic and international patent and/or trademark prosecution rules, procedures, and terminology; experience with docketing PTAB and TTAB matters.
Proven ability to docket consistently; ability to identify similar types of actions despite varying terminology across foreign jurisdictions, identifying the appropriate action from pre‑set Actions, and docketing accordingly to ensure consistency.
Adept at researching and navigating patent and trademark office websites such as Patent Center, Trademark Center, WIPO, ESPACE, IP offices from foreign jurisdictions and other sources of patent and trademark information.
Ability to independently determine priority dates, calculate due dates, and verify terms in docketing database.
Experience with intellectual property docketing software systems, preferably CPi and AltLegal.
Ten years of docketing experience required, with at least five years of law firm intellectual property docketing experience.
Exceptional attention to detail, proven decision‑making skills and ability to recommend appropriate decisions.
Ability to communicate in a professional manner with all levels of the organization.
Ability to learn new tasks quickly and work independently or as part of a team.
Ability to maintain confidentiality.
Ability to organize and prioritize work, handle multiple projects and meet deadlines.
Proficient in Microsoft Outlook, Word and Excel.
Must be able to perform all essential duties.
High School Diploma required.
Other Requirements The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equipment Operated:
This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.
Physical Requirements:
While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.
Mental Requirements:
Ability to communicate effectively, verbally and in writing, with a diverse group of people.
Work Environment:
While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.
Benefits Provided
Paid time off
Health insurance
Vision and Dental Insurance
401k (with an employer match)
Life insurance
And many others (please reach out for a comprehensive list)
Candidates must have permanent authorization to work in the United States.
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.
Ice Miller LLP is an Equal Opportunity Employer.
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