Amideast
Job Title:
Manager, Contracts and Grants Location:
Headquarters – Washington, DC, USA Job Type:
Full‑time Posting Date:
10/25/2025 Company Description:
Amideast is an American non‑profit organization established in 1951 and headquartered in Washington, D.C., with country offices and programs in the Middle East and North Africa region and beyond. Amideast provides transformational education, training, testing, and exchanges that enable individuals, companies, and international partners to better address 21st‑century challenges at home and abroad. For more information, visit us at www.amideast.org. Position Summary:
The Manager of Contracts and Grants is responsible for overseeing the lifecycle of contracts and grants, including review, compliance monitoring, and post‑award administration. The Manager will handle all types of clients and agreements and ensure that all contracts align with organizational policies, donor and funder requirements, and applicable laws and regulations. Responsibilities
Review all grant, contract, and other agreement documents for accuracy and appropriateness, advising on corrections or modifications prior to signature. Track cost‑share obligations and approve cost‑share documentation for allowability. Conduct risk assessments and pre‑award assessments of proposed subrecipients; advise on appropriate contracting mechanisms and subaward oversight and monitoring requirements; support program staff in performance and compliance monitoring of subrecipients; ensure proper close‑out of subawards. Lead new award kickoff meetings to review compliance requirements with program managers. Ensure ongoing compliance with foreign tax reporting, SPOT reporting, and other award requirements. Advise on award close‑out procedures and ensure proper close‑out of awards. Maintain and update the Amideast agreement tracker weekly. Coordinate new project set‑up with program and finance teams. Maintain permanent contract and grant files—electronic and hardcopy—that comply with client regulations and Amideast record‑retention policies. Support annual audits and financial reporting related to contract and grant administration. Maintain current templates for memoranda of understanding, teaming agreements, grants, contracts, subcontracts, and NDAs; advise on customized modifications of standard documents. Support negotiations and resolve disputes for contract and grant agreements. Enforce procurement policies to ensure fiscal responsibility, accountability, and transparency in line with relevant regulations and policies. Maintain compliance with all private, corporate, federal, state, and foreign government funding requirements. Lead compliance and registration processes with new funders; produce required policies and documentation. Handle annual SAM.gov registration process. Maintain up‑to‑date knowledge of all relevant U.S. and foreign government and private sector grant/contract regulations. Ensure sanctions clearance process for all parties in compliance with U.S. sanctions laws. Develop and update policies and procedures; train staff regularly to ensure organizational compliance. Qualifications and Skills
Bachelor’s Degree in Business Administration, Public Administration, or related field. 7–10 years of direct experience managing contracts and grants, preferably with a non‑profit organization. Experience negotiating and preparing international contracts and agreements with commercial, nonprofit, and government clients. Track record of successful work in an international business environment. Project management and organizational skills to set priorities, establish deadlines, and follow through. Knowledge of for‑profit, non‑profit, and U.S. and foreign government requirements, policies, and procedures related to contract and grant administration. Exceptional attention to detail. Experience negotiating and drafting contracts, identifying risks, and ensuring compliance with financial and legal requirements domestically and internationally. Excellent verbal and written communication skills for preparing information, clarifying situations, resolving problems, and preparing required correspondence and reports. Proficiency in MS Word and Excel. Exemplary collaboration, management, and leadership skills. Ability to work effectively as part of a team with all levels of staff. Preferred
Proficiency in Arabic and/or French. Familiarity with the Middle East and North Africa region. Work Environment
The incumbent works in a professional office environment and may work from the corporate office or a remote home office on a hybrid basis. Equipment used includes a computer (laptop or desktop), printer/photocopier/scanner/fax, and telephone. Reasonable accommodations may be made for persons with disabilities in accordance with the Americans with Disabilities Act or local law. Equal Employment Opportunity
Amideast is an equal‑opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Positions that involve interaction with children require compliance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable policies, including Anti‑Human Trafficking and Prevention of Sexual Exploitation and Abuse.
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Manager, Contracts and Grants Location:
Headquarters – Washington, DC, USA Job Type:
Full‑time Posting Date:
10/25/2025 Company Description:
Amideast is an American non‑profit organization established in 1951 and headquartered in Washington, D.C., with country offices and programs in the Middle East and North Africa region and beyond. Amideast provides transformational education, training, testing, and exchanges that enable individuals, companies, and international partners to better address 21st‑century challenges at home and abroad. For more information, visit us at www.amideast.org. Position Summary:
The Manager of Contracts and Grants is responsible for overseeing the lifecycle of contracts and grants, including review, compliance monitoring, and post‑award administration. The Manager will handle all types of clients and agreements and ensure that all contracts align with organizational policies, donor and funder requirements, and applicable laws and regulations. Responsibilities
Review all grant, contract, and other agreement documents for accuracy and appropriateness, advising on corrections or modifications prior to signature. Track cost‑share obligations and approve cost‑share documentation for allowability. Conduct risk assessments and pre‑award assessments of proposed subrecipients; advise on appropriate contracting mechanisms and subaward oversight and monitoring requirements; support program staff in performance and compliance monitoring of subrecipients; ensure proper close‑out of subawards. Lead new award kickoff meetings to review compliance requirements with program managers. Ensure ongoing compliance with foreign tax reporting, SPOT reporting, and other award requirements. Advise on award close‑out procedures and ensure proper close‑out of awards. Maintain and update the Amideast agreement tracker weekly. Coordinate new project set‑up with program and finance teams. Maintain permanent contract and grant files—electronic and hardcopy—that comply with client regulations and Amideast record‑retention policies. Support annual audits and financial reporting related to contract and grant administration. Maintain current templates for memoranda of understanding, teaming agreements, grants, contracts, subcontracts, and NDAs; advise on customized modifications of standard documents. Support negotiations and resolve disputes for contract and grant agreements. Enforce procurement policies to ensure fiscal responsibility, accountability, and transparency in line with relevant regulations and policies. Maintain compliance with all private, corporate, federal, state, and foreign government funding requirements. Lead compliance and registration processes with new funders; produce required policies and documentation. Handle annual SAM.gov registration process. Maintain up‑to‑date knowledge of all relevant U.S. and foreign government and private sector grant/contract regulations. Ensure sanctions clearance process for all parties in compliance with U.S. sanctions laws. Develop and update policies and procedures; train staff regularly to ensure organizational compliance. Qualifications and Skills
Bachelor’s Degree in Business Administration, Public Administration, or related field. 7–10 years of direct experience managing contracts and grants, preferably with a non‑profit organization. Experience negotiating and preparing international contracts and agreements with commercial, nonprofit, and government clients. Track record of successful work in an international business environment. Project management and organizational skills to set priorities, establish deadlines, and follow through. Knowledge of for‑profit, non‑profit, and U.S. and foreign government requirements, policies, and procedures related to contract and grant administration. Exceptional attention to detail. Experience negotiating and drafting contracts, identifying risks, and ensuring compliance with financial and legal requirements domestically and internationally. Excellent verbal and written communication skills for preparing information, clarifying situations, resolving problems, and preparing required correspondence and reports. Proficiency in MS Word and Excel. Exemplary collaboration, management, and leadership skills. Ability to work effectively as part of a team with all levels of staff. Preferred
Proficiency in Arabic and/or French. Familiarity with the Middle East and North Africa region. Work Environment
The incumbent works in a professional office environment and may work from the corporate office or a remote home office on a hybrid basis. Equipment used includes a computer (laptop or desktop), printer/photocopier/scanner/fax, and telephone. Reasonable accommodations may be made for persons with disabilities in accordance with the Americans with Disabilities Act or local law. Equal Employment Opportunity
Amideast is an equal‑opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Positions that involve interaction with children require compliance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable policies, including Anti‑Human Trafficking and Prevention of Sexual Exploitation and Abuse.
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