University of Washington
Job Description
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem‑solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Neurology has an outstanding opportunity for an Education Program Operations Specialist (Program Operations Specialist 7) to join their team. The department specializes in the management of disorders of the brain and peripheral nerves, as well as vascular disease, and co‑directs the UW Medicine Neurosciences Institute. Our physicians practice at Harborview Medical Center, Northwest Hospital, Seattle Children’s Hospital, the UW Medical Center, the VA Puget Sound Health Care System, and throughout the 5‑state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) Region. More than 400 full‑time clinical and research faculty, residents, fellows, and administrative staff comprise the Department of Neurology.
This position provides high‑level, administrative support and serves as the departmental contact, expert, and resource for a subset of ACGME and non‑ACGME Fellowship Programs. Development of standard operating policies and the management of records and record retention are essential components of this position.
ACGME and Non‑ACGME Fellowship Program Management (90%) This role serves as the primary administrative contact for both ACGME and non‑ACGME fellowships, coordinating day‑to‑day operations and ensuring program compliance with UW GME, ACGME, and UCNS policies.
Program Accreditation
Develop and maintain an understanding of ACGME, UCNS and other accrediting entity policies and procedures, including familiarity with the common program requirements as well as specialty‑specific requirements.
Work closely with the Program Directors, develop and modify program policies to comply with accreditation requirements as necessary.
Ensure all fellowships are in compliance with the required UW Graduate Medical Education Council (GMEC) and ACGME requirements.
Track statistical data, including but not limited to current fellows, Program Directors and CVs, scholarly activities, training sites, responses to citations, program evaluation methods, and program narrative descriptions for each fellowship, and report this information to the ACGME Accreditation Data System (ADS) on an annual basis.
Work closely with the Program Directors and the Education Manager to ensure written curriculum, didactic learning, and other educational training meet the education goals of each unique fellowship program and are properly documented and articulated per ACGME and/or UCNS or other accrediting entity requirements.
Schedule & Evaluation Management
Track and manage fellow vacation, sick and leave of absences in MedHub under the policies and procedures of the GME office.
Develop and track fellow clinical schedules in accordance with each unique fellowship and enter each clinical rotations, call schedules and other clinical program requirements into the required scheduling software program for each clinical site (MedHub, AMION, and Qgenda).
Manage the Clinical Competency Committee (CCC) semi‑annual meetings and the Annual Program Evaluation (APE) review process for each fellow and fellowship program in compliance with ACGME, UCNS and other regulatory entity requirements.
Serve as the subject matter expert regarding all ACGME and GME evaluation policies, and train Program Directors and department faculty and staff involved in evaluating fellows on all evaluation policies and procedures.
Acquire faculty performance evaluations as it relates to the educational program and clinical competencies.
Coordinate ACGME fellowship self‑study visits and focused site visits with the Program Directors and the Associate Director of Education.
Monitor fellow performance and triage performance/HR concerns with the corresponding Program Director.
Recruitment & Orientation
Manage the annual recruitment process for each fellowship via the corresponding process (NRMP, SF Match, AANEM, etc.).
Direct the application review process whether in‑person or virtual, contact applicants for interviews, arrange all travel, schedules and organize complex interview itineraries including day‑of logistics, and communicate changes and processes with the Program Directors.
Routinely manage information and activities with other services, sites, and departments including orientations at various sites (UWMC, HMC, SCH, VA), EMR trainings, UWP compliance trainings, and educational/didactic conferences.
On‑board fellows: arrange for pagers, badges, keys, access, lab coats, office space, mailboxes, and annual on‑call parking, if applicable.
Process graduation certificates in consultation with the GME office.
Serve as the primary point of contact for alumni requiring fellow license and program verification for future job placement/training verification; compile evaluations and data for letters of recommendation.
Other Duties as Assigned (10%) Other duties as assigned.
Minimum Requirements
Bachelor’s degree in Social Sciences, Education, Communications, or a related field.
2–3 years of related experience in academic or clinical education administration.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Additional Requirements
Strong organizational, communication, and interpersonal skills.
Ability to handle multiple programs with complex timelines and stakeholders.
Desired Qualifications
Familiarity with ACGME, UCNS, and LCME accreditation standards.
Experience with MedHub, AMION, E*Value, or similar platforms.
Prior experience coordinating academic fellowships or education programs.
Application Requirement This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter.
Please tell us how you first heard about this position.
If you heard about this position at a Career Fair, please specify which one (name and/or location). If Other, how did you hear about this position? Otherwise, please enter “N/A”.
Compensation, Benefits and Position Details
Pay Range Minimum:
$61,368.00 annual
Pay Range Maximum:
$80,400.00 annual
Shift:
First Shift (United States of America)
Temporary or Regular?:
This is a regular position
FTE:
100.00%
Union/Bargaining Unit:
Not Applicable
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
About The UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206‑543‑6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Neurology has an outstanding opportunity for an Education Program Operations Specialist (Program Operations Specialist 7) to join their team. The department specializes in the management of disorders of the brain and peripheral nerves, as well as vascular disease, and co‑directs the UW Medicine Neurosciences Institute. Our physicians practice at Harborview Medical Center, Northwest Hospital, Seattle Children’s Hospital, the UW Medical Center, the VA Puget Sound Health Care System, and throughout the 5‑state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) Region. More than 400 full‑time clinical and research faculty, residents, fellows, and administrative staff comprise the Department of Neurology.
This position provides high‑level, administrative support and serves as the departmental contact, expert, and resource for a subset of ACGME and non‑ACGME Fellowship Programs. Development of standard operating policies and the management of records and record retention are essential components of this position.
ACGME and Non‑ACGME Fellowship Program Management (90%) This role serves as the primary administrative contact for both ACGME and non‑ACGME fellowships, coordinating day‑to‑day operations and ensuring program compliance with UW GME, ACGME, and UCNS policies.
Program Accreditation
Develop and maintain an understanding of ACGME, UCNS and other accrediting entity policies and procedures, including familiarity with the common program requirements as well as specialty‑specific requirements.
Work closely with the Program Directors, develop and modify program policies to comply with accreditation requirements as necessary.
Ensure all fellowships are in compliance with the required UW Graduate Medical Education Council (GMEC) and ACGME requirements.
Track statistical data, including but not limited to current fellows, Program Directors and CVs, scholarly activities, training sites, responses to citations, program evaluation methods, and program narrative descriptions for each fellowship, and report this information to the ACGME Accreditation Data System (ADS) on an annual basis.
Work closely with the Program Directors and the Education Manager to ensure written curriculum, didactic learning, and other educational training meet the education goals of each unique fellowship program and are properly documented and articulated per ACGME and/or UCNS or other accrediting entity requirements.
Schedule & Evaluation Management
Track and manage fellow vacation, sick and leave of absences in MedHub under the policies and procedures of the GME office.
Develop and track fellow clinical schedules in accordance with each unique fellowship and enter each clinical rotations, call schedules and other clinical program requirements into the required scheduling software program for each clinical site (MedHub, AMION, and Qgenda).
Manage the Clinical Competency Committee (CCC) semi‑annual meetings and the Annual Program Evaluation (APE) review process for each fellow and fellowship program in compliance with ACGME, UCNS and other regulatory entity requirements.
Serve as the subject matter expert regarding all ACGME and GME evaluation policies, and train Program Directors and department faculty and staff involved in evaluating fellows on all evaluation policies and procedures.
Acquire faculty performance evaluations as it relates to the educational program and clinical competencies.
Coordinate ACGME fellowship self‑study visits and focused site visits with the Program Directors and the Associate Director of Education.
Monitor fellow performance and triage performance/HR concerns with the corresponding Program Director.
Recruitment & Orientation
Manage the annual recruitment process for each fellowship via the corresponding process (NRMP, SF Match, AANEM, etc.).
Direct the application review process whether in‑person or virtual, contact applicants for interviews, arrange all travel, schedules and organize complex interview itineraries including day‑of logistics, and communicate changes and processes with the Program Directors.
Routinely manage information and activities with other services, sites, and departments including orientations at various sites (UWMC, HMC, SCH, VA), EMR trainings, UWP compliance trainings, and educational/didactic conferences.
On‑board fellows: arrange for pagers, badges, keys, access, lab coats, office space, mailboxes, and annual on‑call parking, if applicable.
Process graduation certificates in consultation with the GME office.
Serve as the primary point of contact for alumni requiring fellow license and program verification for future job placement/training verification; compile evaluations and data for letters of recommendation.
Other Duties as Assigned (10%) Other duties as assigned.
Minimum Requirements
Bachelor’s degree in Social Sciences, Education, Communications, or a related field.
2–3 years of related experience in academic or clinical education administration.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Additional Requirements
Strong organizational, communication, and interpersonal skills.
Ability to handle multiple programs with complex timelines and stakeholders.
Desired Qualifications
Familiarity with ACGME, UCNS, and LCME accreditation standards.
Experience with MedHub, AMION, E*Value, or similar platforms.
Prior experience coordinating academic fellowships or education programs.
Application Requirement This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter.
Please tell us how you first heard about this position.
If you heard about this position at a Career Fair, please specify which one (name and/or location). If Other, how did you hear about this position? Otherwise, please enter “N/A”.
Compensation, Benefits and Position Details
Pay Range Minimum:
$61,368.00 annual
Pay Range Maximum:
$80,400.00 annual
Shift:
First Shift (United States of America)
Temporary or Regular?:
This is a regular position
FTE:
100.00%
Union/Bargaining Unit:
Not Applicable
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
About The UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206‑543‑6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
#J-18808-Ljbffr