City of Long Beach
POLICE RECORDS COMPLIANCE ADMINISTRATOR
City of Long Beach, Long Beach, California, us, 90899
The Long Beach Police Department has one full‑time immediate opening for a Police Records Compliance Administrator to oversee the Public Records Compliance Division. The position ensures compliance with the California Public Records Act (CPRA), SB 1421, AB 748, and other statutory disclosure requirements. Reporting to the Strategic Initiatives Bureau Chief, the Administrator manages all processes related to public records requests, subpoenas, discovery requests, and mandated releases, providing timely, accurate, and legally compliant responses.
Responsibilities
Lead, supervise, and mentor staff responsible for processing PRA requests, subpoenas, discovery requests, and statutory disclosures under SB 1421 and AB 748.
Develop, implement, and maintain efficient procedures and workflows to ensure compliance with applicable laws, deadlines, and best practices.
Coordinate with the City Attorney’s Office, command staff, and relevant divisions to identify, review, and release responsive records.
Oversee redaction and review processes to safeguard confidential or exempt information.
Provide training on CPRA compliance, records management, documentation standards, and legal updates.
Serve as the Department’s expert on public records law, disclosure requirements, and related policies.
Prepare reports, performance metrics, and correspondence for executive staff.
Evaluate and improve systems, tools, and operational processes to enhance accuracy, consistency, and efficiency.
Maintain oversight of policies and ensure compliance with the California Public Records Act, SB 1421, AB 748, and related legislation.
Foster a professional, collaborative work environment that supports teamwork, respect, and the Department’s mission.
Coordinate with the Information Management and Communications Divisions regarding records production, data retrieval, and public communications.
Collaborate with all other LBPD divisions to ensure proper identification and production of relevant documents.
Maintain effective communication and cooperation across City departments and with external agencies.
Minimum Requirements
Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Political Science, or a closely related field.
A minimum of seven (7) years of management/supervisory experience.
A minimum of two (2) years of experience in records or regulatory compliance, including interpreting and applying federal, state, and local laws, conducting regulatory research and analysis, and developing or implementing compliance policies and procedures.
Desirable Qualifications
Master’s degree in Public Administration, Business Administration, or a related field.
Experience working in Public Safety, particularly with public records laws, regulations, and disclosure policies.
Desired Skills
High proficiency with technology/software applications, including case management systems and data analysis tools.
Strong leadership, management, and interpersonal skills, with the ability to build and maintain effective relationships with internal departments, external agencies, and members of the public.
Comprehensive knowledge of public records laws, regulations, and disclosure requirements, including the Public Records Act and related legislation.
Exceptional written and verbal communication skills, with the ability to explain complex records issues clearly and interact professionally with requesters, staff, and legal counsel.
Demonstrated ability to make well‑reasoned decisions in time‑sensitive situations, supported by strong analytical and problem‑solving skills.
Ability to interpret and apply complex statutes, case law, and regulatory guidance to ensure legally compliant disclosure practices.
Advanced analytical skills, including the ability to identify issues, determine root causes, and recommend effective solutions.
Proficiency in gathering, analyzing, and presenting data and metrics related to records processing, workload, and compliance.
Skilled in legal, policy, and procedural research related to public disclosure.
Demonstrated ability to lead, mentor, and manage staff performance, fostering a culture of accuracy, accountability, and service.
Strong collaboration skills, including working with executives, operational units, legal teams, IT, and external stakeholders to support coordinated disclosure efforts.
High level of discretion, confidentiality, and sound judgment, especially when handling sensitive or exempt information.
Ability to support a positive, team‑oriented environment while upholding the organization’s mission, vision, and values.
Recruitment Closing This recruitment will close at 11:59 PM Pacific Time on December 17, 2025. To be considered, applicants must submit a cover letter, resume, and proof of education (if applicable) in PDF format. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.
Application Review Applications will be reviewed for depth and breadth of experience and for the level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to undergo a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call (562) 570-7133.
Equal Opportunity The City of Long Beach is an equal opportunity employer. We value and encourage diversity in our workforce and are committed to creating a workplace where every employee is valued for who they are. The City of Long Beach is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer.
Accommodations The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.
Appeal Process If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov).
Language Access In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
Technical Support For technical support with your governmentjobs.com application, please contact (855) 524-5627.
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Responsibilities
Lead, supervise, and mentor staff responsible for processing PRA requests, subpoenas, discovery requests, and statutory disclosures under SB 1421 and AB 748.
Develop, implement, and maintain efficient procedures and workflows to ensure compliance with applicable laws, deadlines, and best practices.
Coordinate with the City Attorney’s Office, command staff, and relevant divisions to identify, review, and release responsive records.
Oversee redaction and review processes to safeguard confidential or exempt information.
Provide training on CPRA compliance, records management, documentation standards, and legal updates.
Serve as the Department’s expert on public records law, disclosure requirements, and related policies.
Prepare reports, performance metrics, and correspondence for executive staff.
Evaluate and improve systems, tools, and operational processes to enhance accuracy, consistency, and efficiency.
Maintain oversight of policies and ensure compliance with the California Public Records Act, SB 1421, AB 748, and related legislation.
Foster a professional, collaborative work environment that supports teamwork, respect, and the Department’s mission.
Coordinate with the Information Management and Communications Divisions regarding records production, data retrieval, and public communications.
Collaborate with all other LBPD divisions to ensure proper identification and production of relevant documents.
Maintain effective communication and cooperation across City departments and with external agencies.
Minimum Requirements
Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Political Science, or a closely related field.
A minimum of seven (7) years of management/supervisory experience.
A minimum of two (2) years of experience in records or regulatory compliance, including interpreting and applying federal, state, and local laws, conducting regulatory research and analysis, and developing or implementing compliance policies and procedures.
Desirable Qualifications
Master’s degree in Public Administration, Business Administration, or a related field.
Experience working in Public Safety, particularly with public records laws, regulations, and disclosure policies.
Desired Skills
High proficiency with technology/software applications, including case management systems and data analysis tools.
Strong leadership, management, and interpersonal skills, with the ability to build and maintain effective relationships with internal departments, external agencies, and members of the public.
Comprehensive knowledge of public records laws, regulations, and disclosure requirements, including the Public Records Act and related legislation.
Exceptional written and verbal communication skills, with the ability to explain complex records issues clearly and interact professionally with requesters, staff, and legal counsel.
Demonstrated ability to make well‑reasoned decisions in time‑sensitive situations, supported by strong analytical and problem‑solving skills.
Ability to interpret and apply complex statutes, case law, and regulatory guidance to ensure legally compliant disclosure practices.
Advanced analytical skills, including the ability to identify issues, determine root causes, and recommend effective solutions.
Proficiency in gathering, analyzing, and presenting data and metrics related to records processing, workload, and compliance.
Skilled in legal, policy, and procedural research related to public disclosure.
Demonstrated ability to lead, mentor, and manage staff performance, fostering a culture of accuracy, accountability, and service.
Strong collaboration skills, including working with executives, operational units, legal teams, IT, and external stakeholders to support coordinated disclosure efforts.
High level of discretion, confidentiality, and sound judgment, especially when handling sensitive or exempt information.
Ability to support a positive, team‑oriented environment while upholding the organization’s mission, vision, and values.
Recruitment Closing This recruitment will close at 11:59 PM Pacific Time on December 17, 2025. To be considered, applicants must submit a cover letter, resume, and proof of education (if applicable) in PDF format. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.
Application Review Applications will be reviewed for depth and breadth of experience and for the level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to undergo a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call (562) 570-7133.
Equal Opportunity The City of Long Beach is an equal opportunity employer. We value and encourage diversity in our workforce and are committed to creating a workplace where every employee is valued for who they are. The City of Long Beach is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer.
Accommodations The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.
Appeal Process If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov).
Language Access In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
Technical Support For technical support with your governmentjobs.com application, please contact (855) 524-5627.
#J-18808-Ljbffr