Aretum
Logistics Administration Specialist (Contingent Upon Contract Award)
Aretum, Kaneohe, Hawaii, United States, 96477
Aretum is a mission‑driven organization committed to delivering innovative, technology‑enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.
Job Summary The Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the Site Lead. This role provides end‑to‑end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the mission.
The specialist plays a key role in supporting Command and Control (C2) and MOCTT related training by maintaining accountability of Government Furnished Equipment (GFE), coordinating instructor and student travel, and ensuring that all administrative and logistics activities comply with Marine Corps policies and the Navy and Marine Corps Correspondence Manual.
Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.
Responsibilities
Provide logistics and administrative support for training events, including MOCTT, MISTC, and related exercises
Coordinate and track equipment inventory, including receipt, issue, accountability, storage, and turn‑in of government furnished equipment and other assets
Support procurement actions, including gathering requirements, tracking purchase requests, monitoring order status, and maintaining procurement records in accordance with applicable policies
Coordinate all aspects of travel for instructors and students, including itineraries, reservations, and documentation, and prepare and track travel authorizations and vouchers
Prepare, format, and route official correspondence and documentation in accordance with the Navy and Marine Corps Correspondence Manual and applicable Marine Corps orders
Maintain electronic and hard‑copy records, files, and trackers for equipment, procurement, travel, correspondence, and training documentation
Assist in the creation, editing, and control of letters of instruction, trip reports, rosters, and deliverables that support training operations
Coordinate with instructors, systems engineers, and administrative staff to ensure C2 system components and supporting materials are available and configured for training use
Support compliance with Marine Corps and other applicable policies for administrative reporting, equipment accountability, and procurement processes
Provide general office support, including scheduling, meeting coordination, visitor control, and document routing as required
Requirements
Active DoD Secret clearance
High school diploma or GED
Minimum 5 or more years of administrative or logistics experience supporting DoD or USMC programs
Proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat for creating, editing, and managing PDF documents
Demonstrated expertise applying the Navy and Marine Corps Correspondence Manual and related Marine Corps orders for document formatting and routing
Experience managing equipment inventories, including tracking, reconciliation, and accountability of government furnished equipment
Experience supporting procurement tracking, vendor coordination, and basic supply or logistics actions
Experience coordinating and tracking travel for military or government personnel, including familiarity with travel orders and vouchers
Strong organizational skills and attention to detail, with the ability to manage multiple concurrent tasks and deadlines
Strong verbal and written communication skills and the ability to work effectively with instructors, engineers, staff, and government customers
Preferred Qualifications
Associate degree
Prior experience in a Marine Corps training or operational support environment, especially MISTC or similar C2 training programs
Familiarity with logistics management systems for requisitions and material tracking
Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing
Experience working in classified or controlled facilities
Prior experience supporting MOCTT related equipment, procurement, or travel requirements
Microsoft Office Specialist certification or similar credentials
Travel Requirements Travel to client locations is required for this position and may vary based on project needs.
EEO Statement Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit‑based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.
As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.
We are proud to support our nation's veterans and military families, providing career opportunities that honor their service and experience.
If you require reasonable accommodation during the hiring process due to a disability, please contact hr@aretum.com for assistance.
U.S. Work Authorization Applicants must be U.S. citizens and currently authorized to work in the United States on a full‑time basis. This position supports a federal government contract and therefore requires an active Secret clearance.
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off
Family Leave (Maternity, Paternity)
Short Term & Long‑Term Disability
Training & Development
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Management and Manufacturing
Industries
Technology, Information and Internet
Referrals increase your chances of interviewing at Aretum by 2x.
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Job Summary The Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the Site Lead. This role provides end‑to‑end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the mission.
The specialist plays a key role in supporting Command and Control (C2) and MOCTT related training by maintaining accountability of Government Furnished Equipment (GFE), coordinating instructor and student travel, and ensuring that all administrative and logistics activities comply with Marine Corps policies and the Navy and Marine Corps Correspondence Manual.
Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.
Responsibilities
Provide logistics and administrative support for training events, including MOCTT, MISTC, and related exercises
Coordinate and track equipment inventory, including receipt, issue, accountability, storage, and turn‑in of government furnished equipment and other assets
Support procurement actions, including gathering requirements, tracking purchase requests, monitoring order status, and maintaining procurement records in accordance with applicable policies
Coordinate all aspects of travel for instructors and students, including itineraries, reservations, and documentation, and prepare and track travel authorizations and vouchers
Prepare, format, and route official correspondence and documentation in accordance with the Navy and Marine Corps Correspondence Manual and applicable Marine Corps orders
Maintain electronic and hard‑copy records, files, and trackers for equipment, procurement, travel, correspondence, and training documentation
Assist in the creation, editing, and control of letters of instruction, trip reports, rosters, and deliverables that support training operations
Coordinate with instructors, systems engineers, and administrative staff to ensure C2 system components and supporting materials are available and configured for training use
Support compliance with Marine Corps and other applicable policies for administrative reporting, equipment accountability, and procurement processes
Provide general office support, including scheduling, meeting coordination, visitor control, and document routing as required
Requirements
Active DoD Secret clearance
High school diploma or GED
Minimum 5 or more years of administrative or logistics experience supporting DoD or USMC programs
Proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, and Outlook
Proficiency with Adobe Acrobat for creating, editing, and managing PDF documents
Demonstrated expertise applying the Navy and Marine Corps Correspondence Manual and related Marine Corps orders for document formatting and routing
Experience managing equipment inventories, including tracking, reconciliation, and accountability of government furnished equipment
Experience supporting procurement tracking, vendor coordination, and basic supply or logistics actions
Experience coordinating and tracking travel for military or government personnel, including familiarity with travel orders and vouchers
Strong organizational skills and attention to detail, with the ability to manage multiple concurrent tasks and deadlines
Strong verbal and written communication skills and the ability to work effectively with instructors, engineers, staff, and government customers
Preferred Qualifications
Associate degree
Prior experience in a Marine Corps training or operational support environment, especially MISTC or similar C2 training programs
Familiarity with logistics management systems for requisitions and material tracking
Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing
Experience working in classified or controlled facilities
Prior experience supporting MOCTT related equipment, procurement, or travel requirements
Microsoft Office Specialist certification or similar credentials
Travel Requirements Travel to client locations is required for this position and may vary based on project needs.
EEO Statement Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit‑based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.
As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.
We are proud to support our nation's veterans and military families, providing career opportunities that honor their service and experience.
If you require reasonable accommodation during the hiring process due to a disability, please contact hr@aretum.com for assistance.
U.S. Work Authorization Applicants must be U.S. citizens and currently authorized to work in the United States on a full‑time basis. This position supports a federal government contract and therefore requires an active Secret clearance.
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off
Family Leave (Maternity, Paternity)
Short Term & Long‑Term Disability
Training & Development
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Management and Manufacturing
Industries
Technology, Information and Internet
Referrals increase your chances of interviewing at Aretum by 2x.
#J-18808-Ljbffr