The Johns Hopkins University
Executive Assistant (Data Science & AI Institute)
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
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Executive Assistant (Data Science & AI Institute)
role at
The Johns Hopkins University .
Specific Duties & Responsibilities
Coordinate calendars and arrange meetings and events.
Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.
Organize committees and meetings on behalf of the executive(s).
Assume full responsibility and accountability for carrying out and completing special projects and assignments.
Work closely with and interact regularly with high-level staff, officers, and special guests.
Represent the executive(s) in appropriate circumstances within the scope of the position’s responsibility.
Schedule and prepare travel-related and other reimbursements as needed.
Assist with files, letters, and preparation of departmental reports.
Other duties as assigned.
Additional duties
Provide direct administrative support to the Director of DSAI, including calendar management, scheduling, and document preparation.
Serve as the first point of contact for the Director’s office, handling correspondence and confidential information with discretion.
Assist the Senior Events Coordinator with event logistics, materials preparation, and scheduling.
Support procurement, travel reimbursements, and budget tracking for the DSAI office.
Help maintain office systems and communication workflows and coordinate front office operations.
Minimum Qualifications
Bachelor’s Degree.
Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with JHU administrative systems such as SAP, Concur, and SuccessFactors.
Familiarity with JHU administrative and financial systems.
On-Call Or Non-Standard Work Hour Requirements
This position may occasionally require flexibility in hours to support early or late meetings or events.
Technical Qualifications & Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
Technical Skills & Expected Level Of Proficiency
Calendar Management - Advanced
Confidentiality and Discretion - Advanced
Interpersonal Skills - Advanced
Meeting Coordination - Advanced
Office Procedures - Advanced
Oral and Written Communications - Advanced
Organizational Skills - Advanced
Project Management - Intermediate
Travel Coordination - Advanced
Job Details Title: Executive Assistant
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 37.5 days weekly
FLSA Status: Non-Exempt
Location: Hybrid/Mount Washington Campus
Department: DSAI Institute
Personnel area: Whiting School of Engineering
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Higher Education
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Executive Assistant (Data Science & AI Institute)
role at
The Johns Hopkins University .
Specific Duties & Responsibilities
Coordinate calendars and arrange meetings and events.
Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.
Organize committees and meetings on behalf of the executive(s).
Assume full responsibility and accountability for carrying out and completing special projects and assignments.
Work closely with and interact regularly with high-level staff, officers, and special guests.
Represent the executive(s) in appropriate circumstances within the scope of the position’s responsibility.
Schedule and prepare travel-related and other reimbursements as needed.
Assist with files, letters, and preparation of departmental reports.
Other duties as assigned.
Additional duties
Provide direct administrative support to the Director of DSAI, including calendar management, scheduling, and document preparation.
Serve as the first point of contact for the Director’s office, handling correspondence and confidential information with discretion.
Assist the Senior Events Coordinator with event logistics, materials preparation, and scheduling.
Support procurement, travel reimbursements, and budget tracking for the DSAI office.
Help maintain office systems and communication workflows and coordinate front office operations.
Minimum Qualifications
Bachelor’s Degree.
Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with JHU administrative systems such as SAP, Concur, and SuccessFactors.
Familiarity with JHU administrative and financial systems.
On-Call Or Non-Standard Work Hour Requirements
This position may occasionally require flexibility in hours to support early or late meetings or events.
Technical Qualifications & Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
Technical Skills & Expected Level Of Proficiency
Calendar Management - Advanced
Confidentiality and Discretion - Advanced
Interpersonal Skills - Advanced
Meeting Coordination - Advanced
Office Procedures - Advanced
Oral and Written Communications - Advanced
Organizational Skills - Advanced
Project Management - Intermediate
Travel Coordination - Advanced
Job Details Title: Executive Assistant
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 37.5 days weekly
FLSA Status: Non-Exempt
Location: Hybrid/Mount Washington Campus
Department: DSAI Institute
Personnel area: Whiting School of Engineering
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Higher Education
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