Biological Sciences Division at the University of Chicago
Graduate Medical Education Program Administrator
Biological Sciences Division at the University of Chicago, Chicago, Illinois, United States, 60290
Graduate Medical Education Program Administrator
Apply for the
Graduate Medical Education Program Administrator
role at the
Biological Sciences Division at the University of Chicago .
Pay Range Base pay range: $60,000.00 – $90,000.00 per year.
Department BSD RAD – Educational Programs
About the Department The Department of Radiology has more than 100 full‑time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. It offers patient care, basic, clinical, and translational sciences in a top academic institution. The department runs ACGME radiology residency programs (Diagnostic Radiology – 29 trainees, Interventional Radiology – 10 trainees) and fellowship programs (Abdominal Imaging – 2 trainees, Neuroradiology – 4 trainees). Unaccredited fellowships, breast imaging, musculoskeletal imaging, cardiopulmonary imaging, medical student electives, clerkships, and observerships are also available.
Job Summary Provide professional support and solve straightforward problems related to the operations of accredited and non‑accredited residency and fellowship training programs. Oversee accreditation, duty schedules, evaluation, recruitment, Match process, orientation, and graduation, and ensure compliance with regulatory bodies.
Responsibilities
Provide administrative leadership and operational oversight for residency, fellowship, clerkship, and elective programs.
Manage the program lifecycle, from recruitment and onboarding to evaluations, scheduling, orientation, and graduation.
Coordinate all accreditation processes and maintain documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
Monitor compliance with program and institutional policies, accreditation standards, and regulatory requirements.
Oversee licensing, credentialing, contracts, and related documentation.
Track program expenditures, manage trainee reimbursements, and support budget planning and financial reporting.
Serve as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
Maintain and update program databases and records; prepare reports and data summaries for accreditation, recruitment, and evaluation.
Support the annual recruitment and Match process, coordinating applicant communications, interviews, and logistics.
Develop and implement program policies and procedures for operational consistency and compliance.
Provide guidance to residents, fellows, and faculty on program policies and professional development.
Coordinate special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
Identify opportunities for process improvement and enhance program efficiency and trainee experience.
Engage in day‑to‑day operations and ensure compliance with ACGME, RRC, and other organizations.
Handle licensing, moonlighting, contract, and re‑credentialing of trainees.
Perform other related duties as assigned to support the department’s educational mission.
Education and Qualifications Minimum Qualifications
College or university degree in a related field.
Work Experience
2–5 years of work experience in a related discipline, preferably in graduate medical education administration.
Preferred Qualifications
Education:
Bachelor’s degree in a related field.
Experience:
Prior administrative or operational experience in graduate medical education.
Experience with GME digital programs such as ERAS, VSAS, MedHub.
Experience with University of Chicago purchasing systems, GEMS, and ePayment.
Familiarity with technology platforms such as UChicago Box, Microsoft Teams, Canva, Asana.
Competencies:
Strong understanding of GME structures, accreditation standards, and regulatory requirements.
Ability to interpret and apply policies, ensure regulatory compliance, and handle confidential information responsibly.
Excellent analytical, organizational, and prioritization skills.
Financial literacy for tracking budgets and reimbursements.
Effective communication skills for interacting with trainees, faculty, and leadership.
Problem‑solving and decision‑making ability to anticipate challenges.
Technology proficiency with GME systems, data tracking, and reporting tools.
Collaboration and interpersonal skills for working with diverse teams.
Working Conditions
Full‑time office environment with regular business hours; occasional evening or weekend work may be required during program events or accreditation cycles.
Primarily administrative role with frequent interactions with trainees, faculty, and institutional leadership.
Handling confidential and sensitive information related to trainees and programs.
Occasional travel for accreditation site visits, conferences, or meetings.
Moderate physical activity, including moving program materials or equipment and prolonged computer work.
Application Documents
Resume (required)
Cover Letter (required)
In the application, upload all required documents through the
My Experience
page, within the “Application Documents” section.
Employment Type and Other Details
Seniority level: Entry level
Employment type: Full‑time
Job function: Education and Training
Industries: Higher Education
Scheduled weekly hours: 40
Pay rate type: Salary
FLSA status: Exempt
Drug test required: No
Health screen required: No
Motor Vehicle Record Inquiry required: No
Benefits
Eligible for benefits: Yes
The University of Chicago offers a wide range of benefits programs and resources, including health, retirement, and paid time off. More information can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. The University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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Graduate Medical Education Program Administrator
role at the
Biological Sciences Division at the University of Chicago .
Pay Range Base pay range: $60,000.00 – $90,000.00 per year.
Department BSD RAD – Educational Programs
About the Department The Department of Radiology has more than 100 full‑time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. It offers patient care, basic, clinical, and translational sciences in a top academic institution. The department runs ACGME radiology residency programs (Diagnostic Radiology – 29 trainees, Interventional Radiology – 10 trainees) and fellowship programs (Abdominal Imaging – 2 trainees, Neuroradiology – 4 trainees). Unaccredited fellowships, breast imaging, musculoskeletal imaging, cardiopulmonary imaging, medical student electives, clerkships, and observerships are also available.
Job Summary Provide professional support and solve straightforward problems related to the operations of accredited and non‑accredited residency and fellowship training programs. Oversee accreditation, duty schedules, evaluation, recruitment, Match process, orientation, and graduation, and ensure compliance with regulatory bodies.
Responsibilities
Provide administrative leadership and operational oversight for residency, fellowship, clerkship, and elective programs.
Manage the program lifecycle, from recruitment and onboarding to evaluations, scheduling, orientation, and graduation.
Coordinate all accreditation processes and maintain documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
Monitor compliance with program and institutional policies, accreditation standards, and regulatory requirements.
Oversee licensing, credentialing, contracts, and related documentation.
Track program expenditures, manage trainee reimbursements, and support budget planning and financial reporting.
Serve as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
Maintain and update program databases and records; prepare reports and data summaries for accreditation, recruitment, and evaluation.
Support the annual recruitment and Match process, coordinating applicant communications, interviews, and logistics.
Develop and implement program policies and procedures for operational consistency and compliance.
Provide guidance to residents, fellows, and faculty on program policies and professional development.
Coordinate special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
Identify opportunities for process improvement and enhance program efficiency and trainee experience.
Engage in day‑to‑day operations and ensure compliance with ACGME, RRC, and other organizations.
Handle licensing, moonlighting, contract, and re‑credentialing of trainees.
Perform other related duties as assigned to support the department’s educational mission.
Education and Qualifications Minimum Qualifications
College or university degree in a related field.
Work Experience
2–5 years of work experience in a related discipline, preferably in graduate medical education administration.
Preferred Qualifications
Education:
Bachelor’s degree in a related field.
Experience:
Prior administrative or operational experience in graduate medical education.
Experience with GME digital programs such as ERAS, VSAS, MedHub.
Experience with University of Chicago purchasing systems, GEMS, and ePayment.
Familiarity with technology platforms such as UChicago Box, Microsoft Teams, Canva, Asana.
Competencies:
Strong understanding of GME structures, accreditation standards, and regulatory requirements.
Ability to interpret and apply policies, ensure regulatory compliance, and handle confidential information responsibly.
Excellent analytical, organizational, and prioritization skills.
Financial literacy for tracking budgets and reimbursements.
Effective communication skills for interacting with trainees, faculty, and leadership.
Problem‑solving and decision‑making ability to anticipate challenges.
Technology proficiency with GME systems, data tracking, and reporting tools.
Collaboration and interpersonal skills for working with diverse teams.
Working Conditions
Full‑time office environment with regular business hours; occasional evening or weekend work may be required during program events or accreditation cycles.
Primarily administrative role with frequent interactions with trainees, faculty, and institutional leadership.
Handling confidential and sensitive information related to trainees and programs.
Occasional travel for accreditation site visits, conferences, or meetings.
Moderate physical activity, including moving program materials or equipment and prolonged computer work.
Application Documents
Resume (required)
Cover Letter (required)
In the application, upload all required documents through the
My Experience
page, within the “Application Documents” section.
Employment Type and Other Details
Seniority level: Entry level
Employment type: Full‑time
Job function: Education and Training
Industries: Higher Education
Scheduled weekly hours: 40
Pay rate type: Salary
FLSA status: Exempt
Drug test required: No
Health screen required: No
Motor Vehicle Record Inquiry required: No
Benefits
Eligible for benefits: Yes
The University of Chicago offers a wide range of benefits programs and resources, including health, retirement, and paid time off. More information can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. The University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
#J-18808-Ljbffr