King County
The purpose of this position is to co-lead the budgetary, financial, and procurement aspects of the HIV/STI/HCV Program. The program is responsible for HIV prevention and care planning and services, sexual health clinical services, surveillance, education, HCV prevention, syringe services programs and community contract coordination. Primary responsibilities include grant billings, budget monitoring, grants management, procurement, expense approval, and oversight of an annual $28 million budget. The position will interact regularly with program leadership, external funders, the lead Business and Finance Officer, the management team, the Finance Manager for Prevention Division Administration, Payroll, King County’s Finance and Business Operations Division (FBOD), Public Health’s Central Finance Team and Public Health’s Contracts Specialists.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts. We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities. To learn more, click here http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Develop strategic plans for implementing budgets and programs. Participate in Section’s racial equity and social justice work and provide leadership in applying anti-racist principles to budgeting, finance, and contracting work of the program. Research and determine financial impacts related to changes in personnel, grant funding, grant requirements and new regulations. Produce ad-hoc reports which may require research, compilation, and interpretation of financial data. Manage grants for the Section by completing and updating application budgets, monitoring all expenses and revenue through the grant cycle, preparing monthly billings and closeouts, ensuring that grant deliverables are completed, maintaining audit file(s) to demonstrate compliance with all grant requirements and communicating with State/Federal/Local/Private funders. Determine grant and non-grant account coding for labor and non-labor expenditures in order to segregate costs by funder and comply with audit requirements. Act as point of contact for Prevention Division inquiries related to overhead charges, forecasting, biannual budget development, labor expenditures and grant application plans. Complete fiscal adjustments or interfund transfers to correct coding errors, overbudget situations and award clean-up for year-end processing. Working collaboratively with various program leads, support the development of contract exhibits and execution of agreements including the development of competitive requests for applications (RFAs), budgets, invoice templates and scopes of work. Enter new contracts and amendments (receivables, payables, data agreements, letters of agreement, vendor/subrecipient contracts and no money contracts) into department’s contracting system, “Agiloft.” Provide technical assistance to program staff and subcontractors in financial matters including allowable costs. Provide guidance to program staff about contract monitoring, procurement, and invoicing in alignment with Division, Department and County guidelines Act as Section point of contact for all federal & state audits. Ensure that program maintains compliance with all relevant federal, state, county and city laws, regulations, and circulars by monitoring activity and helping to interpret policies and procedures so staff understand the rules and requirements related to audit and internal control compliance. Manage year-end processes including revenue and expenditures accruals. Lead administrative/fiscal staff work including reviewing backup documentation and approving expenses for items procured, providing guidance on allowability of costs and availability of budget, and helping to triage work among admin/fiscal staff. Perform other duties as assigned. Required:
Four (4) or more years of experience or training in fiscal management that included expense monitoring, procurement, local government budgeting and federal grants management Experience analyzing data from a large financial management system such as Oracle E-Business Suite (EBS) and presenting the findings in a way that non-fiscal audiences will understand Experience with grants management including compliance, implementing internal controls monitoring, billing and reporting. This includes demonstrated knowledge and familiarity with Uniform Guidance 2 CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal awards. General accounting and/or payables experience that includes processing invoices, cash management and gift incentives. A high degree of proficiency with Microsoft Excel (including formulas, pivot tables), MS Office 365 and other web enabled tools including Teams and SharePoint. The ability to work independently with a high level of attention to detail and with strong time management skills in the face of conflicting and rapidly changing priorities The ability to build effective working relationships with diverse stakeholders representing a variety of cultures and backgrounds including but not limited to Section Management, other Section finance leads, the department’s Central Finance Staff and external partners including funders, community members and community organizations Desired:
Experience developing and reviewing contract exhibits including budgets, invoice templates, cost price analyses, letters of agreement and scopes of work Experience providing consultation and technical assistance to external grantees unfamiliar with federal award requirements Strong customer service focus The ability to listen to and problem solve with colleagues to provide best fit solutions Strong written and verbal communication skills History of exercising sound professional judgment in maintaining confidentiality and anticipating the consequences of sharing information Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our “True North”, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. The following items are required to be considered for this vacancy: NEOGOV Job Application
(The responses on your job application should be thorough and complete and will be used in the screening process) Supplemental Questions
(The responses to the supplemental questions should be thorough and complete and will be used in the screening process) Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above. Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Necessary Special Requirements The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience. The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law. Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations. Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions. When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement. Work Schedule
This position is Monday-Friday, 8:00-5:00. The position is FLSA Exempt and not eligible for overtime. Work Location
This position is based out of the Chinook Building, 401 5th Ave, Seattle, WA 98104. Remote and Onsite Work
The team works in a hybrid model, with 2 days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Union Membership
This position is not represented by a Labor Union. Contact
For questions about this recruitment, please contact Sarah Dunkinson, sdunkinson@kingcounty.gov.
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Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts. We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities. To learn more, click here http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Develop strategic plans for implementing budgets and programs. Participate in Section’s racial equity and social justice work and provide leadership in applying anti-racist principles to budgeting, finance, and contracting work of the program. Research and determine financial impacts related to changes in personnel, grant funding, grant requirements and new regulations. Produce ad-hoc reports which may require research, compilation, and interpretation of financial data. Manage grants for the Section by completing and updating application budgets, monitoring all expenses and revenue through the grant cycle, preparing monthly billings and closeouts, ensuring that grant deliverables are completed, maintaining audit file(s) to demonstrate compliance with all grant requirements and communicating with State/Federal/Local/Private funders. Determine grant and non-grant account coding for labor and non-labor expenditures in order to segregate costs by funder and comply with audit requirements. Act as point of contact for Prevention Division inquiries related to overhead charges, forecasting, biannual budget development, labor expenditures and grant application plans. Complete fiscal adjustments or interfund transfers to correct coding errors, overbudget situations and award clean-up for year-end processing. Working collaboratively with various program leads, support the development of contract exhibits and execution of agreements including the development of competitive requests for applications (RFAs), budgets, invoice templates and scopes of work. Enter new contracts and amendments (receivables, payables, data agreements, letters of agreement, vendor/subrecipient contracts and no money contracts) into department’s contracting system, “Agiloft.” Provide technical assistance to program staff and subcontractors in financial matters including allowable costs. Provide guidance to program staff about contract monitoring, procurement, and invoicing in alignment with Division, Department and County guidelines Act as Section point of contact for all federal & state audits. Ensure that program maintains compliance with all relevant federal, state, county and city laws, regulations, and circulars by monitoring activity and helping to interpret policies and procedures so staff understand the rules and requirements related to audit and internal control compliance. Manage year-end processes including revenue and expenditures accruals. Lead administrative/fiscal staff work including reviewing backup documentation and approving expenses for items procured, providing guidance on allowability of costs and availability of budget, and helping to triage work among admin/fiscal staff. Perform other duties as assigned. Required:
Four (4) or more years of experience or training in fiscal management that included expense monitoring, procurement, local government budgeting and federal grants management Experience analyzing data from a large financial management system such as Oracle E-Business Suite (EBS) and presenting the findings in a way that non-fiscal audiences will understand Experience with grants management including compliance, implementing internal controls monitoring, billing and reporting. This includes demonstrated knowledge and familiarity with Uniform Guidance 2 CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal awards. General accounting and/or payables experience that includes processing invoices, cash management and gift incentives. A high degree of proficiency with Microsoft Excel (including formulas, pivot tables), MS Office 365 and other web enabled tools including Teams and SharePoint. The ability to work independently with a high level of attention to detail and with strong time management skills in the face of conflicting and rapidly changing priorities The ability to build effective working relationships with diverse stakeholders representing a variety of cultures and backgrounds including but not limited to Section Management, other Section finance leads, the department’s Central Finance Staff and external partners including funders, community members and community organizations Desired:
Experience developing and reviewing contract exhibits including budgets, invoice templates, cost price analyses, letters of agreement and scopes of work Experience providing consultation and technical assistance to external grantees unfamiliar with federal award requirements Strong customer service focus The ability to listen to and problem solve with colleagues to provide best fit solutions Strong written and verbal communication skills History of exercising sound professional judgment in maintaining confidentiality and anticipating the consequences of sharing information Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our “True North”, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. The following items are required to be considered for this vacancy: NEOGOV Job Application
(The responses on your job application should be thorough and complete and will be used in the screening process) Supplemental Questions
(The responses to the supplemental questions should be thorough and complete and will be used in the screening process) Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above. Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Necessary Special Requirements The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience. The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en. Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law. Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations. Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions. When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement. Work Schedule
This position is Monday-Friday, 8:00-5:00. The position is FLSA Exempt and not eligible for overtime. Work Location
This position is based out of the Chinook Building, 401 5th Ave, Seattle, WA 98104. Remote and Onsite Work
The team works in a hybrid model, with 2 days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Union Membership
This position is not represented by a Labor Union. Contact
For questions about this recruitment, please contact Sarah Dunkinson, sdunkinson@kingcounty.gov.
#J-18808-Ljbffr