CAMBA
Administrative Assistant, Kings Inn Family Shelter
1 week ago Be among the first 25 applicants Who We Are
CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City. We offer more than 180 integrated programs, including Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We serve almost 80,000 individuals and families, including nearly 13,000 youth. CAMBA also serves a diverse cross?section of New Yorkers, with more than half of our families living in poverty. The Kings Inn Family Shelter
The Kings Inn Family Shelter is funded by the New York City Department of Homeless Services. It provides families with a supportive, structured, therapeutic, safe, drug?free facility. The two?story facility includes on?site security, social services, and comprehensive case management for 100 families in a transitional residence program. Position
Administrative Assistant Reports To
Assistant Program Manager Location
87?02 23rd Avenue, Queens, NY 11369 What The Administrative Assistant Does Maintain professional relationships with clients and client confidentiality. Practice Universal Precautions/Standard Protocol & Procedures. Comply with all security and privacy policies protecting individually identifiable health information. Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel. Provide callers with answers to questions about the organization. Compose, type and send general correspondence, memos, reports and marketing materials. Copy, collate and file correspondence and documents weekly. Organize and maintain filing system(s). Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities. Record, type and distribute minutes of meetings. Enter data into the automated management information system. Ensure all agency forms, staff directory, and profiles are updated weekly. Ensure that fax and copy machines are in working condition. Monitor, troubleshoot, and track all office equipment maintenance issues. Schedule all office equipment repairs and servicing as needed. Prepare, submit and track all MIS requests for assistance. Post, monitor and secure information on all employee and/or client bulletin boards. Collect and track employee time and attendance/vacation/comp?time and record into log. Provide purchasing/procurement support (reconcile purchase orders and invoices). Order, receive, track, store and distribute office supplies. Assist with the audit of all employee time and attendance data. Deliver all employee time sheets to the fiscal department. Coordinate and assign clients/staff mailboxes as needed. Receive, sort, distribute, re?route client/former client/staff mail, and maintain client mail?log daily. Prepare and post mail?list daily and inform supervisor of gaps in the posting schedule weekly. Conduct mail pick?ups and/or deliveries. May facilitate, monitor and log clients business phone usage. May coordinate, plan and participate in special events. May provide administrative support to upper management staff. May arrange and coordinate travel schedules and reservations, and prepare travel vouchers. May update appointment calendars. Tasks may be modified, expanded and/or assigned over time.
Minimum Education / Experience Required
Bachelors Degree (B.A.) in a related field. Two years of relevant experience.
Other Requirements
If off?site or school?based, may require: Dept. of Health or Dept. of Education fingerprint clearance; doctor's note certifying good health; proof of negative TB test; and State Central Registry (SCR) clearance. If off?site or school?based, ability to maintain SCR clearance and fingerprint clearance throughout employment. Bi?lingual English and Spanish.
Compensation
$38,000$40,000 annually. When salary ranges are listed, the range represents the low and high end for the applicable position and program. The salary offered is based on various factors unique to each program and candidate. Status
Full?time (35 hours per week) Benefits
CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. Equal Opportunity Employer
CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and LGBTQ+ people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio?economic status, marital or veteran status, pregnancy status or sexual orientation. Seniority Level
Entry level Employment Type
Full?time Job Function
Administrative Industries
Non?profit Organizations #J-18808-Ljbffr
1 week ago Be among the first 25 applicants Who We Are
CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City. We offer more than 180 integrated programs, including Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We serve almost 80,000 individuals and families, including nearly 13,000 youth. CAMBA also serves a diverse cross?section of New Yorkers, with more than half of our families living in poverty. The Kings Inn Family Shelter
The Kings Inn Family Shelter is funded by the New York City Department of Homeless Services. It provides families with a supportive, structured, therapeutic, safe, drug?free facility. The two?story facility includes on?site security, social services, and comprehensive case management for 100 families in a transitional residence program. Position
Administrative Assistant Reports To
Assistant Program Manager Location
87?02 23rd Avenue, Queens, NY 11369 What The Administrative Assistant Does Maintain professional relationships with clients and client confidentiality. Practice Universal Precautions/Standard Protocol & Procedures. Comply with all security and privacy policies protecting individually identifiable health information. Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel. Provide callers with answers to questions about the organization. Compose, type and send general correspondence, memos, reports and marketing materials. Copy, collate and file correspondence and documents weekly. Organize and maintain filing system(s). Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities. Record, type and distribute minutes of meetings. Enter data into the automated management information system. Ensure all agency forms, staff directory, and profiles are updated weekly. Ensure that fax and copy machines are in working condition. Monitor, troubleshoot, and track all office equipment maintenance issues. Schedule all office equipment repairs and servicing as needed. Prepare, submit and track all MIS requests for assistance. Post, monitor and secure information on all employee and/or client bulletin boards. Collect and track employee time and attendance/vacation/comp?time and record into log. Provide purchasing/procurement support (reconcile purchase orders and invoices). Order, receive, track, store and distribute office supplies. Assist with the audit of all employee time and attendance data. Deliver all employee time sheets to the fiscal department. Coordinate and assign clients/staff mailboxes as needed. Receive, sort, distribute, re?route client/former client/staff mail, and maintain client mail?log daily. Prepare and post mail?list daily and inform supervisor of gaps in the posting schedule weekly. Conduct mail pick?ups and/or deliveries. May facilitate, monitor and log clients business phone usage. May coordinate, plan and participate in special events. May provide administrative support to upper management staff. May arrange and coordinate travel schedules and reservations, and prepare travel vouchers. May update appointment calendars. Tasks may be modified, expanded and/or assigned over time.
Minimum Education / Experience Required
Bachelors Degree (B.A.) in a related field. Two years of relevant experience.
Other Requirements
If off?site or school?based, may require: Dept. of Health or Dept. of Education fingerprint clearance; doctor's note certifying good health; proof of negative TB test; and State Central Registry (SCR) clearance. If off?site or school?based, ability to maintain SCR clearance and fingerprint clearance throughout employment. Bi?lingual English and Spanish.
Compensation
$38,000$40,000 annually. When salary ranges are listed, the range represents the low and high end for the applicable position and program. The salary offered is based on various factors unique to each program and candidate. Status
Full?time (35 hours per week) Benefits
CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. Equal Opportunity Employer
CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and LGBTQ+ people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio?economic status, marital or veteran status, pregnancy status or sexual orientation. Seniority Level
Entry level Employment Type
Full?time Job Function
Administrative Industries
Non?profit Organizations #J-18808-Ljbffr