Black Forest Labs Inc.
Recruiting Coordinator
Black Forest Labs Inc., San Francisco, California, United States, 94199
Our founding team pioneered Latent Diffusion and Stable Diffusion—breakthroughs that made generative AI accessible to millions. Today, our FLUX models power creative tools, design workflows, and products across industries worldwide.
Our FLUX models are best‑in‑class, not only for their capability but for ease of use in developing production applications. We top public benchmarks and compete at the frontier—and in most instances we’re winning.
If you’re relentlessly curious and driven by high agency, we want to talk.
With a team of ~50, we move fast and punch above our weight. From our labs in Freiburg—a university town in the Black Forest—and San Francisco, we’re building what comes next.
We need someone to be the operational backbone of our talent function—the person who ensures every candidate interaction is seamless, every process runs smoothly, and our hiring machinery gets better every week.
What You’ll Own You’ll be the engine that keeps our recruiting efforts moving. As the first point of contact for many candidates, you’ll shape their experience with BFL from first interview to offer. You’ll also be the systems thinker who spots bottlenecks, builds better processes, and helps us hire efficiently as we grow.
Your responsibilities
Schedule all interviews, including complex multi‑day on‑sites across European and international time zones
Handle candidate reimbursements and coordinate travel arrangements (domestic and international)
Help with in‑person interviews in the SF office
Maintain clear, timely, and professional communication with candidates and hiring managers—you're the glue
Maintain pristine ATS data hygiene so we actually know what’s happening in our pipeline
Define and track key recruitment metrics and KPIs—generate regular reports and ad‑hoc dashboards
Send and manage NDAs for candidates and partners
Coordinate smooth onboarding handoffs between recruiting and People Ops
Document and continuously improve our end‑to‑end recruitment process
Identify bottlenecks and optimize efficiency in our hiring funnel—we’re moving fast and need to move smarter
Assess and recommend tools that make hiring faster and better
Lean into light recruiting work as you grow into the role
You You move fast without breaking things. You’re obsessed with getting details right—the correct time zone, the properly formatted calendar invite, the email with no typos sent at exactly the right moment. You understand that in recruiting, small mistakes create big problems, and speed without accuracy is just chaos.
You thrive in fast‑paced environments where priorities shift hourly and ambiguity is normal. You’re the person who can juggle 15 urgent requests, keep every ball in the air, and still catch the scheduling conflict no one else noticed. You’re proactive—you don’t wait to be told what needs fixing.
Qualifications
3+ years of experience in high‑volume scheduling, preferably in recruiting or talent acquisition
A passion for creating exceptional candidate and hiring manager experiences
Excellent communication skills—especially a knack for writing friendly, informative emails that build rapport
Ability to excel in fast‑paced environments where you’re constantly responding to questions, requests, and new action items
Love of feedback and comfort both requesting and providing feedback to colleagues
Proactive problem‑solving skills in ambiguous situations—you quickly generate multiple solutions to challenging problems
Experience acting as a strategic partner to recruiters, helping them see around corners and suggesting process improvements
Strong organizational skills and meticulous attention to detail
Comfort with data—you can spot trends and use metrics to drive decisions
Nice to have:
Experience at early‑stage startups or high‑growth tech companies
Familiarity with multiple ATS platforms and recruiting tools
Experience coordinating international hiring
Genuine interest in AI and what we’re building
Equal Employment Opportunity As set forth in Black Forest Labs’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
Voluntary Self‑Identification of Veteran Status For government reporting purposes, we ask candidates to respond to the following self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.
As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:
Disabled veteran —a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or would be entitled to compensation if not receiving retired pay) under laws administered by the Secretary of Veterans Affairs; or a person discharged or released from active duty because of a service‑connected disability.
Recently separated veteran —any veteran during the three‑year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service.
Active duty wartime or campaign badge veteran —a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
Armed forces service medal veteran —a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Voluntary Self‑Identification of Disability Form CC‑305
Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn’s Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention‑deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury
#J-18808-Ljbffr
Our FLUX models are best‑in‑class, not only for their capability but for ease of use in developing production applications. We top public benchmarks and compete at the frontier—and in most instances we’re winning.
If you’re relentlessly curious and driven by high agency, we want to talk.
With a team of ~50, we move fast and punch above our weight. From our labs in Freiburg—a university town in the Black Forest—and San Francisco, we’re building what comes next.
We need someone to be the operational backbone of our talent function—the person who ensures every candidate interaction is seamless, every process runs smoothly, and our hiring machinery gets better every week.
What You’ll Own You’ll be the engine that keeps our recruiting efforts moving. As the first point of contact for many candidates, you’ll shape their experience with BFL from first interview to offer. You’ll also be the systems thinker who spots bottlenecks, builds better processes, and helps us hire efficiently as we grow.
Your responsibilities
Schedule all interviews, including complex multi‑day on‑sites across European and international time zones
Handle candidate reimbursements and coordinate travel arrangements (domestic and international)
Help with in‑person interviews in the SF office
Maintain clear, timely, and professional communication with candidates and hiring managers—you're the glue
Maintain pristine ATS data hygiene so we actually know what’s happening in our pipeline
Define and track key recruitment metrics and KPIs—generate regular reports and ad‑hoc dashboards
Send and manage NDAs for candidates and partners
Coordinate smooth onboarding handoffs between recruiting and People Ops
Document and continuously improve our end‑to‑end recruitment process
Identify bottlenecks and optimize efficiency in our hiring funnel—we’re moving fast and need to move smarter
Assess and recommend tools that make hiring faster and better
Lean into light recruiting work as you grow into the role
You You move fast without breaking things. You’re obsessed with getting details right—the correct time zone, the properly formatted calendar invite, the email with no typos sent at exactly the right moment. You understand that in recruiting, small mistakes create big problems, and speed without accuracy is just chaos.
You thrive in fast‑paced environments where priorities shift hourly and ambiguity is normal. You’re the person who can juggle 15 urgent requests, keep every ball in the air, and still catch the scheduling conflict no one else noticed. You’re proactive—you don’t wait to be told what needs fixing.
Qualifications
3+ years of experience in high‑volume scheduling, preferably in recruiting or talent acquisition
A passion for creating exceptional candidate and hiring manager experiences
Excellent communication skills—especially a knack for writing friendly, informative emails that build rapport
Ability to excel in fast‑paced environments where you’re constantly responding to questions, requests, and new action items
Love of feedback and comfort both requesting and providing feedback to colleagues
Proactive problem‑solving skills in ambiguous situations—you quickly generate multiple solutions to challenging problems
Experience acting as a strategic partner to recruiters, helping them see around corners and suggesting process improvements
Strong organizational skills and meticulous attention to detail
Comfort with data—you can spot trends and use metrics to drive decisions
Nice to have:
Experience at early‑stage startups or high‑growth tech companies
Familiarity with multiple ATS platforms and recruiting tools
Experience coordinating international hiring
Genuine interest in AI and what we’re building
Equal Employment Opportunity As set forth in Black Forest Labs’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
Voluntary Self‑Identification of Veteran Status For government reporting purposes, we ask candidates to respond to the following self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.
As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:
Disabled veteran —a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or would be entitled to compensation if not receiving retired pay) under laws administered by the Secretary of Veterans Affairs; or a person discharged or released from active duty because of a service‑connected disability.
Recently separated veteran —any veteran during the three‑year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service.
Active duty wartime or campaign badge veteran —a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
Armed forces service medal veteran —a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Voluntary Self‑Identification of Disability Form CC‑305
Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn’s Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention‑deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury
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