ByteDance
US Tax Payroll Specialist - HROP - San Jose
ByteDance, San Jose, California, United States, 95199
US Tax Payroll Specialist - HROP - San Jose
Team Introduction: The HROP Payroll Ops team strives to be the trusted partner to employees by respecting and valuing their opinions and honoring our promise of handling sensitive data with integrity. We are committed to innovation through continuous systematization and process optimization to achieve our full potential, and we endeavor to provide a positive end‑to‑end employee experience in salary and benefit processing. We aspire to be the leading payroll ops team by providing excellent support to employees in our industry so that they can excel in their careers. The ideal candidate is passionate, highly independent, self‑driven with a growth mindset, and keen on accepting challenges while remaining humble and focused on learning and growing with the team. Responsibilities
Ensure the accurate and timely withholding, reporting, and filing of payroll taxes for U.S. operations, ensuring compliance with all applicable tax regulations, legislative changes, and agency requirements. Reconcile wages and withholding for monthly, quarterly, and annual withholding and unemployment tax returns. Prepare, review, and ensure timely delivery of W‑2 / W‑2Cs. Enter any tax adjustments in ADP Global View as required throughout the year. Reconcile quarter and annual tax returns including 941s, 940s, state and local returns. Manage and resolve any payroll tax notices received from various tax authorities. Respond to employee payroll tax queries and provide a high level of customer service meeting SLAs. Research and provide practical guidance on complex payroll tax issues. Collaborate with payroll team on tax legislative changes and updates that impact daily operations and implementation projects. Collaborate with finance, legal, and HR operations and respond to ad‑hoc tax information requests as required. Assist with preparation of data required for all Federal and State audits. Assist with preparation of data for various insurance renewals. Assist with testing tax‑related system upgrades and enhancements prior to production implementation. Develop and maintain documentation of payroll tax standard operating procedure (SOPs). Continuously identify process improvements to increase efficiency and effectiveness of payroll tax touching processes. Qualifications
Minimum Qualifications Bachelor’s degree in Accounting, Finance, Business, or related field. Minimum of 5 years of payroll tax experience. Experience using ADP Global View. Proven expertise in payroll compliance and administration, with a strong background in tax consulting. Experience in leading payroll tax audits and resolving complex tax issues. In‑depth understanding of U.S. payroll regulations, federal and state tax law, and payroll compliance requirements in North America. Exceptional communication and proven leadership and team management experience. Preferred Qualifications Bachelor’s degree in business, accounting, Human resources, or related field. Experience in Big Four global accounting firms is highly desirable. Familiarity with international payroll processes and regulations is a plus. About Us
Founded in 2012, ByteDance’s mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut, and Pico, as well as platforms specific to the China market—Toutiao, Douyin, and Xigua—ByteDance has made it easier and more fun for people to connect, consume, and create content. Reasonable Accommodation
ByteDance is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at
https://tinyurl.com/RA-request . Job Information
【For Pay Transparency】 Compensation Description (Annually): The base salary range for this position in the selected city is $112,000 – $280,000 annually. Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units. Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short‑term and long‑term disability coverage, life insurance, wellness benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure). The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
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Team Introduction: The HROP Payroll Ops team strives to be the trusted partner to employees by respecting and valuing their opinions and honoring our promise of handling sensitive data with integrity. We are committed to innovation through continuous systematization and process optimization to achieve our full potential, and we endeavor to provide a positive end‑to‑end employee experience in salary and benefit processing. We aspire to be the leading payroll ops team by providing excellent support to employees in our industry so that they can excel in their careers. The ideal candidate is passionate, highly independent, self‑driven with a growth mindset, and keen on accepting challenges while remaining humble and focused on learning and growing with the team. Responsibilities
Ensure the accurate and timely withholding, reporting, and filing of payroll taxes for U.S. operations, ensuring compliance with all applicable tax regulations, legislative changes, and agency requirements. Reconcile wages and withholding for monthly, quarterly, and annual withholding and unemployment tax returns. Prepare, review, and ensure timely delivery of W‑2 / W‑2Cs. Enter any tax adjustments in ADP Global View as required throughout the year. Reconcile quarter and annual tax returns including 941s, 940s, state and local returns. Manage and resolve any payroll tax notices received from various tax authorities. Respond to employee payroll tax queries and provide a high level of customer service meeting SLAs. Research and provide practical guidance on complex payroll tax issues. Collaborate with payroll team on tax legislative changes and updates that impact daily operations and implementation projects. Collaborate with finance, legal, and HR operations and respond to ad‑hoc tax information requests as required. Assist with preparation of data required for all Federal and State audits. Assist with preparation of data for various insurance renewals. Assist with testing tax‑related system upgrades and enhancements prior to production implementation. Develop and maintain documentation of payroll tax standard operating procedure (SOPs). Continuously identify process improvements to increase efficiency and effectiveness of payroll tax touching processes. Qualifications
Minimum Qualifications Bachelor’s degree in Accounting, Finance, Business, or related field. Minimum of 5 years of payroll tax experience. Experience using ADP Global View. Proven expertise in payroll compliance and administration, with a strong background in tax consulting. Experience in leading payroll tax audits and resolving complex tax issues. In‑depth understanding of U.S. payroll regulations, federal and state tax law, and payroll compliance requirements in North America. Exceptional communication and proven leadership and team management experience. Preferred Qualifications Bachelor’s degree in business, accounting, Human resources, or related field. Experience in Big Four global accounting firms is highly desirable. Familiarity with international payroll processes and regulations is a plus. About Us
Founded in 2012, ByteDance’s mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut, and Pico, as well as platforms specific to the China market—Toutiao, Douyin, and Xigua—ByteDance has made it easier and more fun for people to connect, consume, and create content. Reasonable Accommodation
ByteDance is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at
https://tinyurl.com/RA-request . Job Information
【For Pay Transparency】 Compensation Description (Annually): The base salary range for this position in the selected city is $112,000 – $280,000 annually. Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units. Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short‑term and long‑term disability coverage, life insurance, wellness benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure). The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
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