UC San Diego Health
Academic Support Coordinator - 136648
UC San Diego Health, San Diego, California, United States, 92189
Academic Support Coordinator - 136648
Worksite : La Jolla
Payroll Title : BLANK AST 3
Department : Orthopaedic Surgery
Hiring Pay Scale : $19.49 - $42.16 / Hour
Appointment Type : Career
Appointment Percent : 100%
Union : CX Contract
Total Openings : 1
Work Schedule : Days, 8 hour shifts, Monday - Friday
Extended Deadline : Thu 12/11/2025
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 9/19/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/30/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Department of Orthopaedic Surgery at UC San Diego School of Medicine is a diverse patient, research, education, and academia focused, high-performing Department with a commitment to quality, collaboration, innovation, and continuous improvement. Orthopaedic Surgery provides treatment for disorders of the musculoskeletal system, offering comprehensive and innovative services.
The Academic Support Coordinator will provide independent executive‑level support for various missions needs within the Department. Position will manage and facilitate a variety of tasks, including Department projects and development opportunities, manage educational, clinical, and research conferences and meetings, assist with grant and industry submissions, prepare academic files for advancement on behalf of faculty, manage credentialing and licensure, and manage complex calendars. This position requires tact, diplomacy and discretion on a wide variety of complex and sensitive issues.
Acts on the behalf of the Department on standard and non‑standard department business operations and interpret and analyze situations using independent judgment, strong organizational skills, and the ability to be flexible as demands and priorities change. Ensures the efficient and effective functioning of the day‑to‑day activities for the office(s) and faculty which the position supports. Assists with projects, submits reimbursement, facilitates purchasing, manages logistics with meetings, conferences, presentations, and other faculty specific activities and provides financial reconciliation and oversight in accordance with UC policy.
Incumbent will also function as a member of the business office and will serve as a liaison with other on‑ and off‑campus organizations in matters concerning academic reviews, credentialing/privileging, licensure, program management, travel, pay authorizations, shipping, purchasing, reimbursements, audiovisual equipment, room reservation, catering, and space and facilities planning.
The incumbent will independently compose correspondence and answer inquiries while maintaining confidentiality. Academic Support Coordinator will problem‑solve and make recommendations for process improvement to faculty and staff for consideration and implementation. The position will periodically assist Department sponsored programs and events as needed, and serve as a resource to others regarding policy and procedures and participate in long term planning.
Minimum Qualifications
Demonstrated skill to analyze, formulate solutions, and resolve problems in the absence of higher authorities while maintaining professional relationships. Requires a high degree of professionalism and the exercise of independent judgment in a dynamic, time‑pressured environment.
Knowledge of basic bookkeeping and fiscal tracking/monitoring skills.
Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as offer recommendations for improvement to, such items/issues.
Strong time management, organizational and follow‑up skills to prioritize and complete tasks and projects within set timelines. Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong independent decision‑making skills to effectively respond to unexpected events and crises.
Demonstrated executive‑level administrative skills, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality.
Strong computer skills, with experience using Word, Excel, Power Point, Adobe Acrobat to create spreadsheets, charts, or graphics to display data, and proficiency adapting programs to meet special projects.
Demonstrated ability to conduct research, organize, interpret, and analyze information from various sources to compile reports for on‑going projects using Word, Excel, Power Point, and Adobe Acrobat.
Excellent written communication skills, including demonstrated ability to effectively compose, edit, proofread letters, memoranda, correspondence, education and lecture materials, and reports with clear and concise expression, proper grammar, style and punctuation.
Demonstrated experience planning and making logistical arrangements for travel, events, orientations and group sessions. Ability to learn UCSD Travel link system.
Preferred Qualifications
Knowledge of University policies, procedures and practices regarding accounting, purchasing, disbursements, financial link, mail services, conference and catering, academic and staff personnel, student affairs, affirmative action, contracts and grants, budgets, conflict of interest, animal and human subjects protocols, and business correspondence.
Demonstrated experience managing complex calendars using Outlook and IShare. Proven experience in coordinating meetings, conferences and lectures.
Demonstrated ability to independently coordinate multiple weekly conferences/seminars, speakers, and determine conference/seminar subject matter as needed. Knowledge of CME policies and procedures and ability to implement at the program/departmental level.
Demonstrated ability to quickly grasp new computer and web applications for various purposes, including database updates and surveys.
Demonstrated organizational and project management skills, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines.
Special Conditions
Employment is subject to a criminal background check.
Must be willing to travel between various UC San Diego locations, including Hillcrest, La Jolla, and other UC San Diego sites; VA Medical Center, and Rady Children’s Hospital.
Must be willing to work on weekends.
Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $29.42 - $42.16
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
Apply Now
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life‑support certifications (BLS, NRP, ACLS, etc.) must include hands‑on practice and in‑person skills assessment; online‑only certification is not acceptable.
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti‑Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti‑Discrimination
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Payroll Title : BLANK AST 3
Department : Orthopaedic Surgery
Hiring Pay Scale : $19.49 - $42.16 / Hour
Appointment Type : Career
Appointment Percent : 100%
Union : CX Contract
Total Openings : 1
Work Schedule : Days, 8 hour shifts, Monday - Friday
Extended Deadline : Thu 12/11/2025
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment: Apply by 9/19/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/30/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Department of Orthopaedic Surgery at UC San Diego School of Medicine is a diverse patient, research, education, and academia focused, high-performing Department with a commitment to quality, collaboration, innovation, and continuous improvement. Orthopaedic Surgery provides treatment for disorders of the musculoskeletal system, offering comprehensive and innovative services.
The Academic Support Coordinator will provide independent executive‑level support for various missions needs within the Department. Position will manage and facilitate a variety of tasks, including Department projects and development opportunities, manage educational, clinical, and research conferences and meetings, assist with grant and industry submissions, prepare academic files for advancement on behalf of faculty, manage credentialing and licensure, and manage complex calendars. This position requires tact, diplomacy and discretion on a wide variety of complex and sensitive issues.
Acts on the behalf of the Department on standard and non‑standard department business operations and interpret and analyze situations using independent judgment, strong organizational skills, and the ability to be flexible as demands and priorities change. Ensures the efficient and effective functioning of the day‑to‑day activities for the office(s) and faculty which the position supports. Assists with projects, submits reimbursement, facilitates purchasing, manages logistics with meetings, conferences, presentations, and other faculty specific activities and provides financial reconciliation and oversight in accordance with UC policy.
Incumbent will also function as a member of the business office and will serve as a liaison with other on‑ and off‑campus organizations in matters concerning academic reviews, credentialing/privileging, licensure, program management, travel, pay authorizations, shipping, purchasing, reimbursements, audiovisual equipment, room reservation, catering, and space and facilities planning.
The incumbent will independently compose correspondence and answer inquiries while maintaining confidentiality. Academic Support Coordinator will problem‑solve and make recommendations for process improvement to faculty and staff for consideration and implementation. The position will periodically assist Department sponsored programs and events as needed, and serve as a resource to others regarding policy and procedures and participate in long term planning.
Minimum Qualifications
Demonstrated skill to analyze, formulate solutions, and resolve problems in the absence of higher authorities while maintaining professional relationships. Requires a high degree of professionalism and the exercise of independent judgment in a dynamic, time‑pressured environment.
Knowledge of basic bookkeeping and fiscal tracking/monitoring skills.
Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as offer recommendations for improvement to, such items/issues.
Strong time management, organizational and follow‑up skills to prioritize and complete tasks and projects within set timelines. Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong independent decision‑making skills to effectively respond to unexpected events and crises.
Demonstrated executive‑level administrative skills, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality.
Strong computer skills, with experience using Word, Excel, Power Point, Adobe Acrobat to create spreadsheets, charts, or graphics to display data, and proficiency adapting programs to meet special projects.
Demonstrated ability to conduct research, organize, interpret, and analyze information from various sources to compile reports for on‑going projects using Word, Excel, Power Point, and Adobe Acrobat.
Excellent written communication skills, including demonstrated ability to effectively compose, edit, proofread letters, memoranda, correspondence, education and lecture materials, and reports with clear and concise expression, proper grammar, style and punctuation.
Demonstrated experience planning and making logistical arrangements for travel, events, orientations and group sessions. Ability to learn UCSD Travel link system.
Preferred Qualifications
Knowledge of University policies, procedures and practices regarding accounting, purchasing, disbursements, financial link, mail services, conference and catering, academic and staff personnel, student affairs, affirmative action, contracts and grants, budgets, conflict of interest, animal and human subjects protocols, and business correspondence.
Demonstrated experience managing complex calendars using Outlook and IShare. Proven experience in coordinating meetings, conferences and lectures.
Demonstrated ability to independently coordinate multiple weekly conferences/seminars, speakers, and determine conference/seminar subject matter as needed. Knowledge of CME policies and procedures and ability to implement at the program/departmental level.
Demonstrated ability to quickly grasp new computer and web applications for various purposes, including database updates and surveys.
Demonstrated organizational and project management skills, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines.
Special Conditions
Employment is subject to a criminal background check.
Must be willing to travel between various UC San Diego locations, including Hillcrest, La Jolla, and other UC San Diego sites; VA Medical Center, and Rady Children’s Hospital.
Must be willing to work on weekends.
Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $29.42 - $42.16
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
Apply Now
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life‑support certifications (BLS, NRP, ACLS, etc.) must include hands‑on practice and in‑person skills assessment; online‑only certification is not acceptable.
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California’s Anti‑Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti‑Discrimination
#J-18808-Ljbffr