CXAI
Executive Chief of Staff & Executive Administrator
CXAI, San Francisco, California, United States, 94199
Executive Chief of Staff & Executive Administrator
Join to apply for the
Executive Chief of Staff & Executive Administrator
role at
CXAI
CEO Time, Priorities & Executive Operations
Manage and optimize the CEO’s calendar, travel, workflow, and daily operating cadence
Act as the CEO’s gatekeeper, prioritizing meetings, requests, and communications
Prepare detailed briefing docs, agendas, and executive summaries
Ensure that every CEO engagement is informed, productive, and followed through
Maintain a proactive view of the CEO’s commitments and strategic goals
Strategic Partner & Advisor
Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition
Anticipate issues, risks, and opportunities ahead of time
Participate in selected internal and external meetings, capturing insights and driving actions
Help the CEO frame decisions and maintain focus on what matters most
Provide judgment, discretion, and a trusted sounding board
Cross‑Functional Alignment & Execution
Drive alignment across product, AI/engineering, sales, finance, and operations
Track key initiatives, commitments, and action items across the executive team
Ensure teams are accountable and operating with clarity and urgency
Lead or support special cross‑company projects that require CEO visibility
Strengthen internal communication flow between the CEO’s office and the organization
Support prep for board meetings, strategic sessions, and executive off‑sites
Assist with briefings for investor meetings, earnings cycles, and financial milestones
Coordinate materials, messaging, decks, and follow‑up
Partner with IR, finance, and legal to ensure accuracy and alignment in communication
Prepare talking points and summaries that reflect the CEO’s voice and priorities
Communications & Executive Presence
Draft high‑quality CEO communications: internal memos, updates, emails, summaries
Prepare content for presentations, keynotes, and industry conversations
Maintain a high standard of clarity, tone, professionalism, and impact
Protect the CEO’s time and brand through disciplined communication and filtering
Track high‑level milestones across agentic AI, spatial intelligence, and product strategy
Coordinate with product and engineering leadership on AI‑related updates and deliverables
Maintain alignment between the CEO’s innovation agenda and operational execution
What You Bring
5–10+ years supporting senior executives (CEO, founder, chairman, or C‑suite)
Proven ability to operate in fast‑moving tech or public‑company environments
Exceptional writing, communication, and executive briefing skills
High judgment, integrity, and ability to handle sensitive information
Superior organization, prioritization, and follow‑through
Strong meeting preparation and executive presence
Preferred Experience
Experience in AI, SaaS, enterprise software, or emerging technology
Prior Chief of Staff, Executive Operations, or Senior EA hybrid background
Familiarity with board and investor relations workflows
Ability to synthesize complex information quickly
You Are
Calm under pressure and always two steps ahead
Highly reliable, discreet, and trusted with confidential matters
A natural systems‑builder who brings structure to fast‑paced environments
Sharp, thoughtful, and able to partner directly with a high‑performance CEO
A communicator who can move between detail and high‑level narrative easily
You’ll Operate In An Environment Where
Strategy and execution intersect daily
Leadership conversations matter
Every day brings new opportunities to create leverage
Location Hybrid: in‑office for CEO‑facing days; flexibility for remote work
Why This Role Matters This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces. You will be a force multiplier for the CEO — helping him expand impact, velocity, and clarity across CXAI.
Applications are being accepted! Seniority level Executive
Employment type Full‑time
Job function Administrative
Industries Software Development
#J-18808-Ljbffr
Executive Chief of Staff & Executive Administrator
role at
CXAI
CEO Time, Priorities & Executive Operations
Manage and optimize the CEO’s calendar, travel, workflow, and daily operating cadence
Act as the CEO’s gatekeeper, prioritizing meetings, requests, and communications
Prepare detailed briefing docs, agendas, and executive summaries
Ensure that every CEO engagement is informed, productive, and followed through
Maintain a proactive view of the CEO’s commitments and strategic goals
Strategic Partner & Advisor
Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition
Anticipate issues, risks, and opportunities ahead of time
Participate in selected internal and external meetings, capturing insights and driving actions
Help the CEO frame decisions and maintain focus on what matters most
Provide judgment, discretion, and a trusted sounding board
Cross‑Functional Alignment & Execution
Drive alignment across product, AI/engineering, sales, finance, and operations
Track key initiatives, commitments, and action items across the executive team
Ensure teams are accountable and operating with clarity and urgency
Lead or support special cross‑company projects that require CEO visibility
Strengthen internal communication flow between the CEO’s office and the organization
Support prep for board meetings, strategic sessions, and executive off‑sites
Assist with briefings for investor meetings, earnings cycles, and financial milestones
Coordinate materials, messaging, decks, and follow‑up
Partner with IR, finance, and legal to ensure accuracy and alignment in communication
Prepare talking points and summaries that reflect the CEO’s voice and priorities
Communications & Executive Presence
Draft high‑quality CEO communications: internal memos, updates, emails, summaries
Prepare content for presentations, keynotes, and industry conversations
Maintain a high standard of clarity, tone, professionalism, and impact
Protect the CEO’s time and brand through disciplined communication and filtering
Track high‑level milestones across agentic AI, spatial intelligence, and product strategy
Coordinate with product and engineering leadership on AI‑related updates and deliverables
Maintain alignment between the CEO’s innovation agenda and operational execution
What You Bring
5–10+ years supporting senior executives (CEO, founder, chairman, or C‑suite)
Proven ability to operate in fast‑moving tech or public‑company environments
Exceptional writing, communication, and executive briefing skills
High judgment, integrity, and ability to handle sensitive information
Superior organization, prioritization, and follow‑through
Strong meeting preparation and executive presence
Preferred Experience
Experience in AI, SaaS, enterprise software, or emerging technology
Prior Chief of Staff, Executive Operations, or Senior EA hybrid background
Familiarity with board and investor relations workflows
Ability to synthesize complex information quickly
You Are
Calm under pressure and always two steps ahead
Highly reliable, discreet, and trusted with confidential matters
A natural systems‑builder who brings structure to fast‑paced environments
Sharp, thoughtful, and able to partner directly with a high‑performance CEO
A communicator who can move between detail and high‑level narrative easily
You’ll Operate In An Environment Where
Strategy and execution intersect daily
Leadership conversations matter
Every day brings new opportunities to create leverage
Location Hybrid: in‑office for CEO‑facing days; flexibility for remote work
Why This Role Matters This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces. You will be a force multiplier for the CEO — helping him expand impact, velocity, and clarity across CXAI.
Applications are being accepted! Seniority level Executive
Employment type Full‑time
Job function Administrative
Industries Software Development
#J-18808-Ljbffr