M.C. Dean, Inc.
Program Support Specialist 1 - San Jose, CA
M.C. Dean, Inc., San Jose, California, United States, 95199
Program Support Specialist 1 - San Jose, CA
About M.C. Dean
M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber‑physical solutions for the nation’s most mission‑critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.
Overview Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward‑thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.
Responsibilities
Manage scheduling, calendars and meeting rooms reservations
Assist with a variety of administrative tasks including welcoming employees, visitors and partners with a professional and positive manner
Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs
Coordinate and oversee maintenance companies to keep office clean and ensure appliances and amenities are in good working order
Order, monitor and maintain office supply inventory – including purchasing and invoicing
Oversee mail deliveries, packages, and courier coming through the reception area
Assist in planning company events, meetings, luncheons, training, and employee team building activities
Assist staff with organizing travel and accommodation when needed
Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
Manage office communication via emails, Teams chats and in person
Ensure office is clean, tidy and in good order, including lobby and badging area
Assist employees onboarding administrative tasks
Work and collaborate with other Program Support Specialists, Logistics, IT and Procurement teams
Work and collaborate with management, engineering and other teams to ensure timely and accurate procurement, shipment and receiving of equipment and materials
Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation and monitoring of project deliverables and contractual documentation; preparation and monitoring and project reporting
Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests
Assist with special projects and administrative tasks as needed
Qualifications
High School Diploma with 6+ years of experience or 4+ years with an Associates degree or 0+ years of experience with a Bachelor’s degree
Prior experience on a similar role
Strong decision making and organizational skills
Accuracy and attention to detail
Excellent written and oral communication skills
Ability to work independently and in a team and resolve practical problems
Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
Must have strong multitasking skills
Must have strong computer skills in word processing, spreadsheets, and interaction with customer portals
Benefits
A competitive salary
Medical, dental, vision, life, and disability insurance
Paid‑time off
Tuition reimbursement
401(k) Retirement Plan
Military Reserve pay offset
Paid maternity leave
Abilities
Exposure to computer screens for an extended period of time
Sitting for extended periods of time
Reach by extending hands or arms in any direction
Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard
Listen to and understand information and ideas presented through spoken words and sentences
Communicate information and ideas in speaking so others will understand
Read and understand information and ideas presented in writing
Apply general rules to specific problems to produce answers that make sense
Identify and understand the speech of another person
Pay Range: USD $69,360.00 – USD $104,040.00 /Yr.
Seniority level: Not Applicable
Employment type: Full‑time
Job function: Administrative, Design Services
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Overview Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward‑thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.
Responsibilities
Manage scheduling, calendars and meeting rooms reservations
Assist with a variety of administrative tasks including welcoming employees, visitors and partners with a professional and positive manner
Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs
Coordinate and oversee maintenance companies to keep office clean and ensure appliances and amenities are in good working order
Order, monitor and maintain office supply inventory – including purchasing and invoicing
Oversee mail deliveries, packages, and courier coming through the reception area
Assist in planning company events, meetings, luncheons, training, and employee team building activities
Assist staff with organizing travel and accommodation when needed
Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
Manage office communication via emails, Teams chats and in person
Ensure office is clean, tidy and in good order, including lobby and badging area
Assist employees onboarding administrative tasks
Work and collaborate with other Program Support Specialists, Logistics, IT and Procurement teams
Work and collaborate with management, engineering and other teams to ensure timely and accurate procurement, shipment and receiving of equipment and materials
Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation and monitoring of project deliverables and contractual documentation; preparation and monitoring and project reporting
Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests
Assist with special projects and administrative tasks as needed
Qualifications
High School Diploma with 6+ years of experience or 4+ years with an Associates degree or 0+ years of experience with a Bachelor’s degree
Prior experience on a similar role
Strong decision making and organizational skills
Accuracy and attention to detail
Excellent written and oral communication skills
Ability to work independently and in a team and resolve practical problems
Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
Must have strong multitasking skills
Must have strong computer skills in word processing, spreadsheets, and interaction with customer portals
Benefits
A competitive salary
Medical, dental, vision, life, and disability insurance
Paid‑time off
Tuition reimbursement
401(k) Retirement Plan
Military Reserve pay offset
Paid maternity leave
Abilities
Exposure to computer screens for an extended period of time
Sitting for extended periods of time
Reach by extending hands or arms in any direction
Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard
Listen to and understand information and ideas presented through spoken words and sentences
Communicate information and ideas in speaking so others will understand
Read and understand information and ideas presented in writing
Apply general rules to specific problems to produce answers that make sense
Identify and understand the speech of another person
Pay Range: USD $69,360.00 – USD $104,040.00 /Yr.
Seniority level: Not Applicable
Employment type: Full‑time
Job function: Administrative, Design Services
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