University of Chicago
Manager, Procurement Sourcing, HR and Professional Services
University of Chicago, Chicago, Illinois, United States, 60290
Manager, Procurement Sourcing, HR and Professional Services
University of Chicago provided pay range: YOUR actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay Range $100,000.00/yr - $115,000.00/yr
Department F&A FIN - Buyer Support
About the Department Procurement Services provides integrated solutions to enhance the University's procure-to-pay experience. This includes establishing contracts; creating purchase orders; and administering the credit card program, travel services, and other specialized campus programs.
Job Summary Under signature authorization for prescribed purchasing commitments, this role oversees and directly handles procurement activities, which includes handling business relations with key internal stakeholders across campus and suppliers by identifying and solving purchasing associated problems with attention to University operations, policies and procedures, cost containment, and legal aspects of contract lifecycle management. The individual will develop supplier relationships that capture and leverage the University’s and its affiliates total expenditures with cost‑effective, innovative solutions. This position administers the sourcing activity in human resources (HR) and professional services to ensure procurement parameters are consistent and representative of federal guidelines, University policy, and ethical and responsible business practice.
Responsibilities
Lead HR and professional services procurement activities and serve as primary liaison with all contracted suppliers and primary procurement subject matter expert for the academic and non‑academic departments and divisions of the University.
Draft specifications and provide support as needed to internal clients in the formulation of bid specifications. Manage the full‑cycle Request for Quotations/Proposals/Information (RFQ/P/I) process and assist in the evaluation of supplier quotations/proposals and facilitate supplier selection and award recommendation.
Develop, format, compose, and/or review all agreements independently and/or under direction, including interface with cross‑functional departments such as the Office of Legal Counsel and Risk Management for issue escalation as appropriate.
Operate in accordance with standard operating procedures (SOPs), contract templates, and other procurement documents and training materials.
Conduct negotiations with potential and existing suppliers. Manage, monitor, and modify, as needed, the agreements and procurement aspects of assigned major contracts.
Locate and define needs and opportunities for new contracts. Identify, assess, and expand supplier pool. Participate in supplier development initiatives related to assigned commodity and socially responsible purchasing initiatives.
Review contractor and supplier performance. Coordinate and communicate all non‑performance issues to suppliers and ensure resolution through documented progressive action or termination of contract.
Represent the Procurement and Payment Services unit in procurement‑related meetings with other University departments.
Ensure compliance with the management systems which support administrative and daily operations, including electronic databases, files, and contract repositories.
Develop cost‑containment initiatives and provide continuous maintenance of processes and systems in support of procurement needs.
Remain abreast of emerging industry trends and risks.
Work independently with internal and external clients.
Use best practices and in‑depth knowledge to review and monitor the goals and objectives of the Procurement and Payment Services department to ensure quarterly and annual goals are achieved.
Ensure contracts and sourcing projects are executed in a timely manner and in adherence to established service level agreements.
Assist the category lead with developing and driving overall category strategy. Mentor the senior buyer with projects and initiatives and review their work as needed.
Communicate compellingly and persuasively, both orally and in writing, with excellent interpersonal skills to drive influence and negotiations.
Effectively handle highly sensitive, and often highly confidential, University information using exemplary judgement, tact and diplomacy.
Perform final commitment action for procurements under standard procedures of the University. Authorize discretionary judgment decisions based upon pricing analysis up to established dollar threshold.
Perform other related work as needed.
Education & Minimum Qualifications
College or university degree in a related field.
Preferred Qualifications
Bachelor’s degree in business, supply chain, or related field.
Seven years of procurement or supply chain experience in a buyer, sourcing, contract administrator, or similar role.
Indirect procurement category sourcing experience, preferably in HR and/or professional services.
Demonstrated negotiation ability with experience in dealing directly with suppliers, consultants, manufacturers, distributors, and sales agents or representatives.
Demonstrated customer service orientation in a support or service department.
Background with supplier contract negotiations.
Prior experience with an ERP system, preferably Oracle Fusion.
Strong computer skills with competency in Microsoft Office, including Excel, Word, and PowerPoint.
Superior organizational skills and attention to detail, including the demonstrated ability to build consensus among a diverse stakeholder base.
Proven ability to think strategically while planning, organizing, coordinating and directing multiple projects and activities with varied requirements and deadlines in support of a complex agenda.
Excellent negotiation skills, evidenced by significant deliverables (cost savings, risk mitigation) resulting from completed negotiations.
Enforce policies and procedures, and continuously focus on process improvement opportunities.
Strong written and verbal communication skills with excellent financial acumen.
Application Documents
Resume/CV (required)
Cover Letter (preferred)
References Contact Information (3) (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Employment Details
Role Impact: Individual Contributor
Weekly Hours: 37.5
Drug Test Required: No
Health Screen Required: No
Motor Vehicle Record Inquiry Required: No
Pay Rate Type: Salary
FLSA Status: Exempt
Benefits Eligible: Yes
Benefits The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Base Pay Range $100,000.00/yr - $115,000.00/yr
Department F&A FIN - Buyer Support
About the Department Procurement Services provides integrated solutions to enhance the University's procure-to-pay experience. This includes establishing contracts; creating purchase orders; and administering the credit card program, travel services, and other specialized campus programs.
Job Summary Under signature authorization for prescribed purchasing commitments, this role oversees and directly handles procurement activities, which includes handling business relations with key internal stakeholders across campus and suppliers by identifying and solving purchasing associated problems with attention to University operations, policies and procedures, cost containment, and legal aspects of contract lifecycle management. The individual will develop supplier relationships that capture and leverage the University’s and its affiliates total expenditures with cost‑effective, innovative solutions. This position administers the sourcing activity in human resources (HR) and professional services to ensure procurement parameters are consistent and representative of federal guidelines, University policy, and ethical and responsible business practice.
Responsibilities
Lead HR and professional services procurement activities and serve as primary liaison with all contracted suppliers and primary procurement subject matter expert for the academic and non‑academic departments and divisions of the University.
Draft specifications and provide support as needed to internal clients in the formulation of bid specifications. Manage the full‑cycle Request for Quotations/Proposals/Information (RFQ/P/I) process and assist in the evaluation of supplier quotations/proposals and facilitate supplier selection and award recommendation.
Develop, format, compose, and/or review all agreements independently and/or under direction, including interface with cross‑functional departments such as the Office of Legal Counsel and Risk Management for issue escalation as appropriate.
Operate in accordance with standard operating procedures (SOPs), contract templates, and other procurement documents and training materials.
Conduct negotiations with potential and existing suppliers. Manage, monitor, and modify, as needed, the agreements and procurement aspects of assigned major contracts.
Locate and define needs and opportunities for new contracts. Identify, assess, and expand supplier pool. Participate in supplier development initiatives related to assigned commodity and socially responsible purchasing initiatives.
Review contractor and supplier performance. Coordinate and communicate all non‑performance issues to suppliers and ensure resolution through documented progressive action or termination of contract.
Represent the Procurement and Payment Services unit in procurement‑related meetings with other University departments.
Ensure compliance with the management systems which support administrative and daily operations, including electronic databases, files, and contract repositories.
Develop cost‑containment initiatives and provide continuous maintenance of processes and systems in support of procurement needs.
Remain abreast of emerging industry trends and risks.
Work independently with internal and external clients.
Use best practices and in‑depth knowledge to review and monitor the goals and objectives of the Procurement and Payment Services department to ensure quarterly and annual goals are achieved.
Ensure contracts and sourcing projects are executed in a timely manner and in adherence to established service level agreements.
Assist the category lead with developing and driving overall category strategy. Mentor the senior buyer with projects and initiatives and review their work as needed.
Communicate compellingly and persuasively, both orally and in writing, with excellent interpersonal skills to drive influence and negotiations.
Effectively handle highly sensitive, and often highly confidential, University information using exemplary judgement, tact and diplomacy.
Perform final commitment action for procurements under standard procedures of the University. Authorize discretionary judgment decisions based upon pricing analysis up to established dollar threshold.
Perform other related work as needed.
Education & Minimum Qualifications
College or university degree in a related field.
Preferred Qualifications
Bachelor’s degree in business, supply chain, or related field.
Seven years of procurement or supply chain experience in a buyer, sourcing, contract administrator, or similar role.
Indirect procurement category sourcing experience, preferably in HR and/or professional services.
Demonstrated negotiation ability with experience in dealing directly with suppliers, consultants, manufacturers, distributors, and sales agents or representatives.
Demonstrated customer service orientation in a support or service department.
Background with supplier contract negotiations.
Prior experience with an ERP system, preferably Oracle Fusion.
Strong computer skills with competency in Microsoft Office, including Excel, Word, and PowerPoint.
Superior organizational skills and attention to detail, including the demonstrated ability to build consensus among a diverse stakeholder base.
Proven ability to think strategically while planning, organizing, coordinating and directing multiple projects and activities with varied requirements and deadlines in support of a complex agenda.
Excellent negotiation skills, evidenced by significant deliverables (cost savings, risk mitigation) resulting from completed negotiations.
Enforce policies and procedures, and continuously focus on process improvement opportunities.
Strong written and verbal communication skills with excellent financial acumen.
Application Documents
Resume/CV (required)
Cover Letter (preferred)
References Contact Information (3) (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Employment Details
Role Impact: Individual Contributor
Weekly Hours: 37.5
Drug Test Required: No
Health Screen Required: No
Motor Vehicle Record Inquiry Required: No
Pay Rate Type: Salary
FLSA Status: Exempt
Benefits Eligible: Yes
Benefits The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr