Bart & Associates, Inc.
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AP / AR Specialist
role at
Bart & Associates, Inc.
At B&A, we foster a culture of dedication, commitment, partnership, trust, and recognition. We are seeking an experienced AP / AR Specialist to join a contract with a federal government client, ensuring the accuracy and integrity of the Company's accounting records. The role requires strong attention to detail, excellent communication skills, and the ability to collaborate effectively within an accounting team.
Job Summary The AP / AR Specialist will manage accounts payable and accounts receivable processes, support financial reporting, and assist with integration activities in a fast‑paced, growing organization.
Responsibilities
Enter corporate invoices into Unanet for approval by the Controller or Assistant Controller.
Assist Project Accountants with entering project‑related invoices, ensuring accuracy and appropriateness.
Prepare and distribute weekly Accounts Receivable Aging Reports to Finance, Accounting, and Executive Leadership teams; follow up with customers as directed.
Collaborate with the Controller to maintain an Unbilled Receivables Aging Schedule, providing updates on significant balances.
Review and approve expense reports.
Analyze and summarize corporate credit card expenses for entry into Unanet; follow up on discrepancies as needed.
Create Unanet purchase orders for non‑project activities and occasionally for project‑related activities.
Apply cash receipts to the correct invoices in Unanet.
Support ad‑hoc accounting functions, including internal/external reporting and audits.
Assist with integration activities related to acquisitions and adapt quickly to new AP/AR processes.
Education and Experience
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
2+ years in Accounts Payable/Accounts Receivable or a similar accounting role.
Required Skills
Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
Familiarity with accounting software and ERP systems.
Strong attention to detail and accuracy.
Excellent organizational and time‑management skills.
Ability to analyze data and identify discrepancies.
Strong written and verbal communication skills.
Problem‑solving and critical thinking abilities.
Ability to work independently and as part of a team.
High level of integrity and confidentiality in handling financial data.
Desired Skills
Experience with Unanet or similar ERP systems is a plus.
Security Clearance
N/A
Benefits and Programs B&A offers comprehensive medical, dental, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance, as well as paid time off, sponsored training and certifications, pet insurance, commuter transit benefits, and access to a virtual exercise platform. The 401(k) plan includes company matching.
Employee engagement programs include wellness check‑ins, mentorship, job shadowing, employer brand ambassador, an Employee Assistance Program, monthly teambuilding events, and annual wellness challenges.
EEO B&A provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable laws. Our policy covers conduct at all our work locations, including client sites.
B&A participates in e‑Verify and provides necessary information for work authorization verification.
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AP / AR Specialist
role at
Bart & Associates, Inc.
At B&A, we foster a culture of dedication, commitment, partnership, trust, and recognition. We are seeking an experienced AP / AR Specialist to join a contract with a federal government client, ensuring the accuracy and integrity of the Company's accounting records. The role requires strong attention to detail, excellent communication skills, and the ability to collaborate effectively within an accounting team.
Job Summary The AP / AR Specialist will manage accounts payable and accounts receivable processes, support financial reporting, and assist with integration activities in a fast‑paced, growing organization.
Responsibilities
Enter corporate invoices into Unanet for approval by the Controller or Assistant Controller.
Assist Project Accountants with entering project‑related invoices, ensuring accuracy and appropriateness.
Prepare and distribute weekly Accounts Receivable Aging Reports to Finance, Accounting, and Executive Leadership teams; follow up with customers as directed.
Collaborate with the Controller to maintain an Unbilled Receivables Aging Schedule, providing updates on significant balances.
Review and approve expense reports.
Analyze and summarize corporate credit card expenses for entry into Unanet; follow up on discrepancies as needed.
Create Unanet purchase orders for non‑project activities and occasionally for project‑related activities.
Apply cash receipts to the correct invoices in Unanet.
Support ad‑hoc accounting functions, including internal/external reporting and audits.
Assist with integration activities related to acquisitions and adapt quickly to new AP/AR processes.
Education and Experience
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
2+ years in Accounts Payable/Accounts Receivable or a similar accounting role.
Required Skills
Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
Familiarity with accounting software and ERP systems.
Strong attention to detail and accuracy.
Excellent organizational and time‑management skills.
Ability to analyze data and identify discrepancies.
Strong written and verbal communication skills.
Problem‑solving and critical thinking abilities.
Ability to work independently and as part of a team.
High level of integrity and confidentiality in handling financial data.
Desired Skills
Experience with Unanet or similar ERP systems is a plus.
Security Clearance
N/A
Benefits and Programs B&A offers comprehensive medical, dental, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance, as well as paid time off, sponsored training and certifications, pet insurance, commuter transit benefits, and access to a virtual exercise platform. The 401(k) plan includes company matching.
Employee engagement programs include wellness check‑ins, mentorship, job shadowing, employer brand ambassador, an Employee Assistance Program, monthly teambuilding events, and annual wellness challenges.
EEO B&A provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable laws. Our policy covers conduct at all our work locations, including client sites.
B&A participates in e‑Verify and provides necessary information for work authorization verification.
#J-18808-Ljbffr