University of Chicago
Job Summary
The University of Chicago Law School seeks an Events Manager to support the planning, coordination, and execution of Law School events and to assist with administrative operations within the Office of Events. The Events Manager will report to the Director of Events and play a key role in ensuring the success of institutional, student-facing, and faculty-driven programs.
Responsibilities
Leads logistics for major student-facing events such as Orientation, Admitted Student Programming, and Dean of Students’ programming.
Coordinates venue sourcing, hotel and vendor contracting, and manages Banquet Event Orders (BEOs).
Serves as a point of contact to internal partners, external vendors, and student organizations to support event planning and execution.
Develops event budgets and oversees expense processing and reconciliation.
Prepares presenters and hosts regarding content, format, scheduling, and day-of expectations.
Staffs events onsite to ensure smooth execution from setup through conclusion.
Schedules and sends invitation emails, tracks RSVPs and attendance, and maintains registration lists.
Creates event materials, timelines, and communications to support planning and execution.
Supports faculty conferences and academic programming, offering recommendations to strengthen and streamline event processes.
Serves as the unit’s subject matter resource for virtual and hybrid event platforms (e.g., Zoom meetings and webinars).
Collaborates closely with the Director of Events and the Office of External Affairs on Reunion Weekend, leading venue sourcing, hotel blocks, contracting, BEO review, and onsite vendor and guest coordination.
Assists with managing logistical tasks for internal staff gatherings, communications, and project timelines.
Researches, compiles, and analyzes data to create reports and proposals for Events and Administration leadership.
Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
Performs other related work as needed.
Education
Bachelor's Degree strongly preferred.
Experience
Relevant experience, such as event planning or work in an administrative capacity strongly preferred.
Experience working in higher education strongly preferred.
Previous experience with event coordination strongly preferred.
Project management experience strongly preferred.
Preferred Competencies
Strong customer service orientation with excellent oral and written communication skills.
Ability to take initiative and organize and complete activities and projects with minimal supervision.
Ability to handle public contact with courtesy, clarity, and diplomacy.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain a calm and courteous demeanor and to work productively in the midst of competing priorities, complex problems, and tight deadlines.
Exceptional problem-solving skills.
Strong technical aptitude with business operations software applications.
Proficiency with MS Office applications.
Working Conditions
This position is available for partially remote work based on the business needs of the Law School.
Willingness and ability to travel to locations around the Chicagoland area as needed required.
Willingness and ability to work evenings and weekends with advance notice required.
Ability to lift a minimum of 25lbs.
Application Documents
Resume/CV (required)
Cover letter (preferred)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family Communications
Role Impact Individual Contributor
Scheduled Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Pay Range $70,000.00 - $80,000.00
Benefits Eligible Yes
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Responsibilities
Leads logistics for major student-facing events such as Orientation, Admitted Student Programming, and Dean of Students’ programming.
Coordinates venue sourcing, hotel and vendor contracting, and manages Banquet Event Orders (BEOs).
Serves as a point of contact to internal partners, external vendors, and student organizations to support event planning and execution.
Develops event budgets and oversees expense processing and reconciliation.
Prepares presenters and hosts regarding content, format, scheduling, and day-of expectations.
Staffs events onsite to ensure smooth execution from setup through conclusion.
Schedules and sends invitation emails, tracks RSVPs and attendance, and maintains registration lists.
Creates event materials, timelines, and communications to support planning and execution.
Supports faculty conferences and academic programming, offering recommendations to strengthen and streamline event processes.
Serves as the unit’s subject matter resource for virtual and hybrid event platforms (e.g., Zoom meetings and webinars).
Collaborates closely with the Director of Events and the Office of External Affairs on Reunion Weekend, leading venue sourcing, hotel blocks, contracting, BEO review, and onsite vendor and guest coordination.
Assists with managing logistical tasks for internal staff gatherings, communications, and project timelines.
Researches, compiles, and analyzes data to create reports and proposals for Events and Administration leadership.
Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
Performs other related work as needed.
Education
Bachelor's Degree strongly preferred.
Experience
Relevant experience, such as event planning or work in an administrative capacity strongly preferred.
Experience working in higher education strongly preferred.
Previous experience with event coordination strongly preferred.
Project management experience strongly preferred.
Preferred Competencies
Strong customer service orientation with excellent oral and written communication skills.
Ability to take initiative and organize and complete activities and projects with minimal supervision.
Ability to handle public contact with courtesy, clarity, and diplomacy.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain a calm and courteous demeanor and to work productively in the midst of competing priorities, complex problems, and tight deadlines.
Exceptional problem-solving skills.
Strong technical aptitude with business operations software applications.
Proficiency with MS Office applications.
Working Conditions
This position is available for partially remote work based on the business needs of the Law School.
Willingness and ability to travel to locations around the Chicagoland area as needed required.
Willingness and ability to work evenings and weekends with advance notice required.
Ability to lift a minimum of 25lbs.
Application Documents
Resume/CV (required)
Cover letter (preferred)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family Communications
Role Impact Individual Contributor
Scheduled Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Pay Range $70,000.00 - $80,000.00
Benefits Eligible Yes
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr