Pocketbook Agency
Executive Assistant to Founder of Private Equity Firm
Pocketbook Agency, San Francisco, California, United States, 94199
Executive Assistant to Founder – Private Equity Firm
We are a private equity firm in San Francisco seeking an Executive Assistant for our Founders. The role reports directly to the Chief of Staff and is primarily remote, with onsite availability in the Presidio as needed.
Key Responsibilities
Provide extremely complex calendar and meeting management, navigating “Tetris-style” schedules, prioritizing competing demands, and coordinating across multiple time zones.
Manage heavy domestic and international travel, including multi‑leg itineraries, last‑minute changes, hotel and ground transportation, and detailed travel briefs.
Serve as a reliable backfill for the in‑office administrative team, stepping in seamlessly when team members are out of office.
Report directly to the Chief of Staff, taking direction, providing updates, and ensuring alignment on priorities and deliverables.
Handle confidential information with the highest level of discretion and deliver white‑glove, anticipatory support.
Go onsite to the Presidio office as needed for meetings, projects, or urgent in‑person tasks.
Assist with ad hoc projects, document preparation, tracking action items, and cross‑functional administrative needs.
Qualifications
7+ years of Executive Assistant experience, ideally in private equity, finance, venture capital, or a similarly fast‑paced environment.
Proven experience supporting C‑level executives with highly complex calendars and extensive international travel.
Comfortable reporting directly to a Chief of Staff and collaborating effectively across teams.
Based in the San Francisco Bay Area with the ability to go onsite on short notice.
Exceptional judgment, communication skills, professionalism, and service orientation.
Highly adaptable, responsive, and comfortable in an always‑on, dynamic environment.
Location San Francisco, office in the Presidio (remote with onsite needs)
Schedule Full‑time, flexibility required to work after hours and on weekends.
Salary Up to $140,000 + DOE with benefits.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industry Venture Capital and Private Equity Principals
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Key Responsibilities
Provide extremely complex calendar and meeting management, navigating “Tetris-style” schedules, prioritizing competing demands, and coordinating across multiple time zones.
Manage heavy domestic and international travel, including multi‑leg itineraries, last‑minute changes, hotel and ground transportation, and detailed travel briefs.
Serve as a reliable backfill for the in‑office administrative team, stepping in seamlessly when team members are out of office.
Report directly to the Chief of Staff, taking direction, providing updates, and ensuring alignment on priorities and deliverables.
Handle confidential information with the highest level of discretion and deliver white‑glove, anticipatory support.
Go onsite to the Presidio office as needed for meetings, projects, or urgent in‑person tasks.
Assist with ad hoc projects, document preparation, tracking action items, and cross‑functional administrative needs.
Qualifications
7+ years of Executive Assistant experience, ideally in private equity, finance, venture capital, or a similarly fast‑paced environment.
Proven experience supporting C‑level executives with highly complex calendars and extensive international travel.
Comfortable reporting directly to a Chief of Staff and collaborating effectively across teams.
Based in the San Francisco Bay Area with the ability to go onsite on short notice.
Exceptional judgment, communication skills, professionalism, and service orientation.
Highly adaptable, responsive, and comfortable in an always‑on, dynamic environment.
Location San Francisco, office in the Presidio (remote with onsite needs)
Schedule Full‑time, flexibility required to work after hours and on weekends.
Salary Up to $140,000 + DOE with benefits.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industry Venture Capital and Private Equity Principals
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