Executive Assistant Job at Santa Clara University in Santa Clara

* Provide administrative support as needed to the General Counsel and other attorneys in the Office of the General Counsel.* In furtherance of the General Counsel’s role as the chief legal officer and Secretary for the University, provide administrative support as needed to the Board of Trustees and committees of the Board of Trustees, including but not limited to those committees staffed by the General Counsel.* Maintain and manage records of the Office of the General Counsel, including but not limited to records of claims and transactional matters, policies, trademark registrations, contract reviews, subpoenas, University governance records, and external counsel engagements, among others.* In collaboration with the Office of the President, maintain and manage certain Board of Trustees records, including minutes and materials of the Board committees staffed by the General Counsel, trustee membership and term information, Board resolutions, and Board policies, among others.* Maintain communications and correspondence; draft documents, edit correspondence, and generate emails and other official communications.* Manage confidential records and filing and retrieval systems.* Perform general research on issues affecting the University.* Prepare presentation materials (e.g. charts, Power Point Slides, etc.) for meetings.* Assist in the coordination of discovery and subpoena responses, including document review.* Perform word processing, photocopying, and related services.* Strong experience with Google Workplace tools, including but not limited to Gmail, Google Drive, Google Docs, and Google Slides.* Strong calendaring experience, preferably with Gmail.* Proficiency with database management software.* Willingness to learn and master new software, including but not limited to Workday, T4, Gemini, 25Live, and other software tools and artificial intelligence applications to support the activities of the Office of the General Counsel.* Strong interpersonal skills and good judgment with the ability to deal effectively with all levels of faculty, administration, staff, and outside parties, including opposing counsel.* Exceptional and professional oral and written communication skills.* Ability to maintain confidentiality and use discretion and tact in dealing with others.* Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment and follow through on delegated projects to completion in a timely fashion.* Self-directed, team orientated, willing to take initiative, ability to shift priorities, and ability to adjust quickly to change.* Poised under pressure and able to maintain positivity and composure in stressful situations.* Bachelor's degree required.* Paralegal certificate or experience in a legal office preferred.* 5+ years of relevant experience required.* Professional higher education experience preferred.* Considerable time is spent at a desk using a computer terminal.* May be required to travel to other buildings on the campus.* May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.* May be required to occasionally travel to outside customers, vendors or suppliers.* This position requires the ability to work in-person at the University at least three (3) business days per week, with the option for some remote work with the approval of the General Counsel. Specific schedules must be approved in advance and may be adjusted when needed to meet the needs of the position, the office, and/or the University.Santa Clara University offers a comprehensive benefits package for ***benefit eligible employees*** with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our for more information. #J-18808-Ljbffr