Executive Assistant (Worcester) Job at Bowditch & Dewey, LLP in Worcester

Bowditch is searching for an experienced Executive Assistant to support the Firm’s Executive Director and Business Operations Team. The position is located in our Worcester office and is a hybrid role with 4 days per week in office and 1 day per week remote. This role performs a variety of administrative duties and human resources activities, including the preparation of meeting materials and correspondence, calendaring/scheduling of meetings and activities, and supporting various firm projects and initiatives.

Responsibilities of the Executive Assistant

• Uphold a strict level of confidentiality and professionalism, keeping a tight control of highly confidential and sensitive information at all times
• Assist in the preparation of regularly scheduled reports, materials, and presentations for Executive Director for various meetings and/or initiatives under the Executive Director’s purview
• Organize, schedule and make all necessary arrangements for meetings and appointments using Outlook, Microsoft Teams Meetings or Zoom. Maintain Executive Director’s calendar.
• Maintain an organized filing system of electronic documents
• Produce and distribute correspondence memos, letters and forms
• Provide Executive Director regular updates on the status of projects and initiatives
• Reconcile, prepare and submit expense reports and invoices
• Support firm wide recruiting, including placement of recruitment ads, processing of background checks and tracking of candidate resumes
• Provide administrative support for the firm’s annual review and compensation process
• Contribute to team effort by accomplishing related tasks as needed and directed
• Process and assist in the Firm’s annual professional liability and general liability insurance renewals
• Carry out administrative duties such as filing, typing, copying, binding, scanning
• Reply to email, telephone or other inquiries
• Trouble shoot administrative problems and issues
• Perform related administrative functions and assigned special projects or other tasks as may be requested or assigned

Requirements of the Executive Assistant

• Minimum 5 years of experience as an Executive Administrative Assistant in a Corporate, Professional Services or Law Firm setting
• High school diploma or equivalent; associate degree preferred but not required.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work in a project management style
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office required. Experience in SharePoint and/or Netdocs is a plus.
• Proficient knowledge of record management and electronic document filing systems

We provide a competitive compensation package with vacation, 401k, co-paid medical and dental and more.

Dedicated to Diversity: Bowditch & Dewey focuses on inclusive hiring of those candidates having excellent skills with a broad range of experiences, knowledge and perspectives. Diversity within the Firm promotes an open and mutually respectful workplace and the delivery of superior service to its clients.

Human Resources Department
Bowditch & Dewey, LLP
446 Main Street
Worcester, MA 01608
E-mail: recruiting@bowditch.com

Equal Opportunity Employer