Executive Personal Assistant Job at Confidential - Job Hiring in Manhattan Beach

Confidential - Job Hiring provided pay range

This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $130,000.00/yr

Our client, a boutique real estate development firm, is seeking a skilled Executive and Personal Assistant to support the Managing Director.

Real Estate Development Firm: Executive and Personal Assistant to Managing Director

Salary Range: $80,000 - $130,000 + discretionary bonus

Location: Manhattan Beach, Onsite

About the Role:

We are seeking a highly organized, proactive, and resourceful Executive/Personal Assistant to provide comprehensive support to the Managing Director while overseeing day-to-day office operations. This dynamic role requires exceptional attention to detail, a high level of discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. You will act as the right hand to the executive, as well as the go-to person for ensuring smooth business and personal operations.

Responsibilities:

Executive Support

• Prepare and edit documents, reports, agendas, and presentations
• Take notes during meetings and follow up on action items
• Handle confidential information with discretion and professionalism
• Track important deadlines and assist with project management

Personal Assistance

• Coordinate personal appointments, reservations, travel, and events
• Assist with household staff communication and scheduling
• Run occasional errands and manage online/personal purchases

Office Management

• Oversee the day-to-day operations of the office; maintain a clean, stocked, and organized workspace
• Liaise with vendors, service providers, and building management
• Order office supplies, equipment, and refreshments
• Coordinate team events, celebrations, and offsites
• Onboard new hires and help implement office systems and procedures

Special Projects & Process Improvement

• Step in on ad hoc projects and provide support across departments when needed
• Help build and improve internal tracking tools and workflows in Excel, Smartsheet, or other platforms.

Preferred Qualifications:

• 3+ years of experience as a Personal Assistant, Executive Assistant, or Office Manager
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to anticipate needs and exercise sound judgment
• Comfortable managing both professional and personal tasks
• Proficiency in Microsoft Office, task/project management tools (Smartsheet or Monday.com), and calendaring systems
• Discreet, trustworthy, and calm under pressure
• Flexible and adaptable to ever-changing priorities
• Positive, proactive and solutions-oriented attitude
• Comfortable in a fast-paced, growing company environment with shifting priorities
• Eagerness to learn the real estate business and take on more strategic and analytical tasks over time

Please submit your resume for consideration!

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Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Design, and Other

Industries

• Real Estate and Construction