The HT Group is hiring: Lead Executive Assistant in Austin

Lead Executive Assistant

We are seeking a highly skilled Lead Executive Assistant to provide high-level support to the CEO and CFO of a large, global technology organization. This role requires exceptional judgment, strong communication skills, and the ability to manage complex priorities in a fast-paced environment.

Location: North Austin, TX (Onsite) | Salary: $115‑130k | Employment Type: Direct Hire

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, travel coordination, and meeting logistics for the CEO and CFO.
• Serve as a communication liaison for executive leadership, ensuring seamless information flow across teams.
• Maintain and manage the annual executive calendar.
• Plan and coordinate major off‑site meetings, company events, and executive travel—domestic and international.
• Prepare and submit expense reports promptly.
• Monitor inboxes, respond to inquiries, and determine when executive action is needed.
• Lead staff meeting agendas, track action items, and ensure follow‑through.
• Manage assigned projects from initiation through completion.
• Collaborate with global executive support teams, share best practices, and contribute to process improvements.
• Uphold governance standards and support consistent information‑sharing across the executive support organization.

Qualifications

• Bachelor’s degree required.
• 8+ years supporting executives or senior leadership teams.
• At least 5 years supporting C‑suite leaders.
• Experience working across time zones in a global, matrixed organization.
• Advanced proficiency with O365 tools (Outlook, Teams, OneNote, SharePoint).
• Familiarity with travel and expense systems (e.g., Concur).
• Strong problem‑solving skills with the ability to turn strategy into actionable steps.
• Comfortable working in an environment with shifting priorities and ambiguity.
• Excellent time management, prioritization, and multitasking abilities.
• Strong communication skills, professionalism, and discretion with confidential information.
• High emotional intelligence and ability to build relationships across global stakeholders.
• Able to work both independently and collaboratively.>
• Proven track record of meeting deadlines and delivering results in a fast‑paced environment.
• Resourceful, proactive, and solutions‑oriented.