Shirley Ryan AbilityLab is hiring: Executive Assistant II in Chicago

Join to apply for the Executive Assistant II role at Shirley Ryan AbilityLab

Join to apply for the Executive Assistant II role at Shirley Ryan AbilityLab

• Screen incoming telephone calls, visitors, and requests, responding to the need for information and assistance, including assisting callers and visitors with complaints.
• Collaborate with other Senior Executives Assistants and Executive Assistants to improve the efficiency and effectiveness of office operations, including ensuring adequate coverage throughout the work day.
• Compose correspondence regarding administrative matters and general policies for Executive's approval.
• Prepare materials needed by the Executive for correspondence, appointments, telephone calls, meetings, and conferences, keeping the Executive informed on matters being considered.
• Compose minutes for various committees and meetings, which includes the distribution of minutes and accompanying materials to Board members.
• Act as a liaison support between Board members and the Executive.
• Schedule meetings and tentative appointments, working with Executives to establish and maintain priority and rescheduling or declining appointments as necessary.
• Maintain calendars for Executives, including polling the appropriate individuals for meeting availability.
• Make arrangements, including travel arrangements, for meetings and conferences.
• Research and prepares special or ad hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, or files.
• Prepare travel and other expense reports for appropriate signatures as well as expediting invoices for payments.
• Establish and maintains office files; requisitions supplies, printing, maintenance, or other services; coordinates personnel and administrative forms and forwards for processing.
• Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.
  
  

The Executive Assistant II Will

• Screen incoming telephone calls, visitors, and requests, responding to the need for information and assistance, including assisting callers and visitors with complaints.
• Collaborate with other Senior Executives Assistants and Executive Assistants to improve the efficiency and effectiveness of office operations, including ensuring adequate coverage throughout the work day.
• Compose correspondence regarding administrative matters and general policies for Executive's approval.
• Prepare materials needed by the Executive for correspondence, appointments, telephone calls, meetings, and conferences, keeping the Executive informed on matters being considered.
• Compose minutes for various committees and meetings, which includes the distribution of minutes and accompanying materials to Board members.
• Act as a liaison support between Board members and the Executive.
• Schedule meetings and tentative appointments, working with Executives to establish and maintain priority and rescheduling or declining appointments as necessary.
• Maintain calendars for Executives, including polling the appropriate individuals for meeting availability.
• Make arrangements, including travel arrangements, for meetings and conferences.
• Research and prepares special or ad hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, or files.
• Prepare travel and other expense reports for appropriate signatures as well as expediting invoices for payments.
• Establish and maintains office files; requisitions supplies, printing, maintenance, or other services; coordinates personnel and administrative forms and forwards for processing.
• Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.
  
  

Reporting Relationships

• Reports directly to the Sr. Vice President, Chief Information Officer
  
  

Knowledge, Skills & Abilities Required

• Bachelor of Science or Bachelor of Arts degree preferred.
• Minimum 3 years of providing administrative support to executive(s) in a fast-paced environment.
• Minimum 3 years of experience with Board matters and members, and community organizations.
• Demonstrates the ability to function with a high degree of initiative and ability to handle and discern the importance and urgency of multiple high priority tasks concurrently.
• Judgment, discretion, and analytical skills necessary to work independently, prioritize workload, and gather and /or direct information and data; ability to recognize and capitalize on opportunities to improve the efficiency and effectiveness of office operations. Ability to work with confidential information required.
• Requires personal computer experience and a high degree of advanced skill, including expert keyboarding skills and competencies in use of personal computers, networks and the application of word processing and spreadsheet software (Microsoft Office).
• Interpersonal skills to communicate and work collaboratively and professionally both internally and externally, including Board members and all levels of management and staff.
  
  

Working Conditions

• Normal office environment with little or no exposure to dust or extreme temperature.
  
  

Pay and Benefits*:

Pay Range: $52,312.00 annually - $71,63500 annually

Benefits: Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits

• Benefits and benefits’ eligibility can vary by position. Actual compensation will vary based on applicant’s experience and qualifications, as well as internal equity.
  
  

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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