Ardmore Roderick is hiring: Executive Assistant-2511100LH02 in Chicago

About Us

Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.

Mission

“We advance the design and construction of critical infrastructure and the built environment to improve communities”.

Values

• Safety Above All
• Invest In Our People & Service Our Clients
• Champion Diversity & Inclusion
• Engage With Our Communities

Job Overview

We are seeking a new Executive Assistant to join our team at Ardmore Roderick. As an Executive Assistant you join a team of infrastructure solutions experts working to solve our client’s ever evolving project needs. This opportunity will be located in our Chicago, IL office.

Key Responsibilities

• Own, maintain and manage assigned executive’s calendar, seamlessly scheduling meetings, appointments, travel plans
• Review the calendar for upcoming projects or meetings that might need time budgeted to prepare, plan or research prior to the event
• Act as a guide and protector that ensures the executive’s schedule is followed, while managing needed adjustments based on priority to achieve maximum efficiency
• Demonstrate class and professionalism in all interactions that the executive requires on a daily, monthly and annual basis
• Draft executive communications on their behalf
• Handle expense reports and administrative tasks with precision and timeliness so the executive can focus on leading the overall business
• Coordinate meetings and events, including preparing materials, slide decks and arranging all logistics for all involved
• Serve as a professional point of contact, communicating effectively with internal and external stakeholders regarding interactions
• Maintain the highest level of confidentiality while managing sensitive information
• Support a variety of ad hoc projects and jump in wherever needed to ensure the executive’s operations run effortlessly

Required Qualifications

• Bachelor’s degree in business management or related field of study or commensurate experience
• Minimum of 10 years of experience in various administrative roles in an office environment
• Minimum of 5 years of experience as an executive assistant for a vice president or above level individual
• Expert level in all aspects of Microsoft Office
• Ability to guide and influence all levels of internal and external personnel that this leader needs to interact with on a regular basis
• Team player mindset with the ability to communicate proficiently in written and verbal forms
• Exceptional organizational skills

Preferred Qualifications

• Experience in consulting, engineering, architectural or construction organizations

Benefits

• Medical, Dental, and Vision Plans
• 401K, Paid Maternity Leave, Competitive PTO
• Employee Assistance Program (EAP) and more

Sponsorship and relocation are not available for this opportunity.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Internet Publishing

EEO Statement

Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify.

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process.

Salary Range

$95,680 - 126,880