Kent Daniels & Associates is hiring: Litigation Secretary in San Diego

Position: Litigation SecretaryLocation: San Diego, CA (4 days onsite)Pay: $65,000 to $100,000 annuallyExperience: 4 years of experience to support attorneys and paralegals with complex and specialized secretarial and clerical support and working collaboratively with others in a team-oriented environment. Position supports multiple attorneys as primary assignments and provides back-up secretarial assistance to other attorneys.Type: Full-time; Direct HireSchedule: Monday – Friday, 8:30am to 4:30pm or 9:00am to 5:00pmKent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client! Job Description Prepare documents using word processing and document management software to process correspondence and memoranda as well as complex legal documents, according to the requirements set by each practice group. Independently compose and draft routine cover letters and documents. Proofread documents and check for appropriate formatting, spelling, and grammar. Prepare revisions and redlines documents as directed. Prepare documents for eFiling. Responsible for an increased scope of document preparation. Review and route incoming mail and fax communications. Prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensuring that all attachments, exhibits, and enclosures are included. Maintain and update calendars for assigned attorneys (meetings, appointments, due dates, and client-related activities). Maintain paper and electronic files in compliance with internal policies. Perform routine filing and retrieve files. Maintain chronological files and administrative files for assigned attorneys. Prepare time entries for assigned attorneys and submit in a timely manner. Prepare expense reimbursement and disbursement requests. Prepare billing letters and coordinate client billing matters with the Billing Department. General Administrative Support: Prepare and process new matter documents. Receive and screen phone calls, taking messages as required. Receive and direct clients and visitors. Coordinate travel arrangements, prepare itineraries, and prepare travel expense reports. Schedule meetings and arrange for conference rooms and meals. Communicate effectively and professionally with clients and with others within the firm. Proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines. Provide administrative support during complex client meetings, taking notes, and ensuring smooth meeting transitions. Position Requirements Strong proficiency in MS Office (Word, Outlook, Excel), document management, time entry, eFiling, and database software. Knowledge of legal terminology, legal documents/processes. Excellent communication skills with superior organizational skills, including filing, calendaring, and proofreading. Time management skills and the ability to work independently as well as with a team are required. Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We are proud to be an Equal Employment Opportunity and Aff irmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Additional Information Kent Daniels & Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts – day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location. Kent Daniels & Associates #J-18808-Ljbffr