Litigation Legal Secretary Job at Beacon Hill in New York

Legal Secretary

Location: Brooklyn, NY

Salary: $40,000 - $50,000

Responsibilities

• Prepare, revise, format, and finalize a wide variety of legal documents
• Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters
• Accurately enter attorney time into timekeeping system to meet daily deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies, including email filing within iManage system
• Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements
• Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively
• Manage travel itineraries with assistance from the Firm's travel agency
• Arrange client and group meetings with calendar appointments and other hospitality arrangements
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
• Other duties as assigned

Skills & Competencies

• Knowledge in formatting briefs, pleadings and other litigation documents
• Knowledge of e‑filings and New York and Federal Court procedures
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailed‑oriented and a problem solver
• Able to prioritize tasks in a high‑pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time

Desired Skills and Experience

• Strong knowledge of formatting briefs, pleadings, and a wide range of litigation documents
• Proficiency with e‑filings and familiarity with New York State and Federal Court procedures
• Excellent written and verbal communication skills
• Ability to communicate courteously, professionally, and effectively with clients, attorneys, and court personnel
• Ability to read, interpret, and follow detailed instructions
• Ability to work core business hours with flexibility for overtime when needed
• Personable, professional, detail‑oriented, and strong problem‑solving abilities
• Ability to manage and prioritize multiple tasks in a high‑pressure, deadline‑driven environment
• Strong organizational skills and the ability to work independently on several projects at once
• Knowledge of and experience working in Securities Litigation and Enforcement (preferred)
• Knowledge of basics Bankruptcy Litigation (preferred)

Equal Opportunity & EEO Statement

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self‑identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)