Secretary I, II - Maui District Administration, Hana-Lahainaluna-Lanai-Molokai C

The authorized level of the position is Secretary II. Applications are being accepted down to the Secretary I in the event of recruiting difficulties. This position serves the Hana-Lahainaluna-Lanai-Molokai Complex Area and is physically located in Puunene. Salary Range: Secretary I, SR-12: $3,621.00 per month Secretary II, SR-14: $3,917.00 per month Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; Procures supplies, equipment, repair and maintenance services and the like, through agency channels; Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; Orally relays messages and instructions to other subordinates of the supervisor; Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; Explains details of services, methods or policies; Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; May supervise clerical subordinates and others in the performance of highly complex clerical work on a regular and continuing basis. Experience Requirements Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below: Class Title: Secretary I - 1.5 years of experience, including 1.0 year of Specialized Clerical Experience Class Title: Secretary II - 2.5 years of experience, including 2.0 years of Specialized Clerical Experience General Clerical Experience Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks. Substitutions Allowed Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Quality of Experience Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. #J-18808-Ljbffr