Litigation Secretary, Hybrid Schedule Job at Adams & Martin Group in San Francis

This range is provided by Adams & Martin Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $120,000.00/yr

Legal Recruiter | Business Solutions Manager @ Adams & Martin Group

Adams & Martin Group has partnered with a well‑respected law firm to identify an experienced Litigation Legal Secretary for their team. This is a full‑time, on‑site opportunity supporting attorneys with high‑level litigation, legal document production, trial preparation, and administrative responsibilities.

Responsibilities

Perform advanced and highly skilled legal secretarial duties, including drafting, proofreading, and preparing complex litigation documents, pleadings, and correspondence

Maintain consistent communication with attorneys, paralegals, clients, and regulatory agencies while upholding strict confidentiality of all legal matters

Handle litigation calendar management, including monitoring court appearance dates, deadlines, filing requirements, and trial schedules

Set up shell pleadings with minimal supervision and follow court‑specific litigation protocols for federal and state courts

Coordinate attorney travel arrangements, meetings, conferences, and trial preparation logistics

Process incoming mail, enter attorney time, and prepare expense reports

Exercise sound judgment and discretion when communicating with clients and legal partners

Provide administrative support, overflow support, and serve as a team facilitator/team lead when needed

Recommend and implement new procedures to improve workflow efficiency

Maintain organized physical and electronic litigation filing systems for accurate document retrieval

Perform clerical tasks including photocopying, mailing, messenger/FedEx coordination, and transcribing dictations or telephone messages

Use litigation knowledge to ensure accurate and timely e‑filings in federal and state courts

Apply strong attention to detail when proofreading documents for accuracy, grammar, and legal formatting compliance

Support attorneys with multitasking across competing litigation priorities and deadlines

Integrate fully with the litigation team and contribute to a proactive, collaborative environment

Qualifications

Minimum of seven years of litigation secretarial experience in a law firm

Expert‑level knowledge of litigation court protocols, filing requirements, and e‑filing procedures (federal and state)

Strong proficiency in Microsoft Office Suite and legal document production

Ability to type 60+ WPM

Strong communication skills, professionalism, and ability to work with confidential legal information

Highly organized, detail oriented, and able to work independently with minimal supervision

Ability to prioritize tasks, meet deadlines, and manage shifting litigation demands

Strong judgment, discretion, and ability to exercise initiative

Problem‑solving skills and ability to handle high‑volume legal document workflows

High school diploma or equivalent required

Willingness to work overtime as necessary

Thirty‑five‑hour work week

Two weeks' vacation to start; three weeks after three years; up to four weeks accrued

Ten days of sick leave

Work Schedule

Full‑time position, Monday‑Friday, 9:00 AM-5:00 PM

Hybrid schedule - must be in the office a minimum of three days per week

Evening and weekend work may be required during peak litigation periods

Non‑exempt position under the Fair Labor Standards Act

This firm offers competitive compensation, comprehensive benefits, and the opportunity to join a collaborative legal team with a strong litigation practice. Please submit your resume for confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.