Robert Half is hiring: Sr. Administrative Assistant in Walnut Creek

Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Sr. Administrative Assistant. This role is 100% onsite.

This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.

Sr. Administrative Assistant duties Include:

• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.

• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:

o Complex calendar management

o Event planning - all logistics from start to finish

o Expense reports

o Maintain files and records

o Purchasing supplies

o Tracking invoices and budgets

o Tracking Client Service Team processes

o Travel itineraries

• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.

• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.

• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.

• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.

• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.

• Foster a collaborative and responsive work environment with management and team members.

• Assist and back up the executive assistant and other administrative assistants, when needed.

• Perform any additional duties requested by management.

Skills:

• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.

• Meticulous attention to detail, highly organized, and strong problem-solving skills.

• Strategic planning abilities with strong calendar and deadline management.

• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.

• Excellent written and verbal communication skills.

• Proven experience in event planning from concept to completion.

• Strong interpersonal skills with the ability to build professional internal and external relationships.

• Leadership capabilities to support and guide other administrative staff.

• Trusted to handle confidential information with integrity and discretion.

• Creative skills in designing visual materials and promotional content using diverse tools.

If you are interested in this Sr. Administrative Assistant position, submit your resume today!

• At least 3 years of experience in an administrative support role, preferably at a senior level.
• Proficiency in managing calendars and scheduling appointments.
• Strong skills in coordinating travel and event logistics.
• Advanced knowledge of Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Excellent written and verbal communication skills, with the ability to draft clear and effective correspondence.
• Experience handling multi-line phone systems and prioritizing calls effectively.
• Ability to create newsletters, flyers, and other office materials.
• Exceptional organizational skills and attention to detail.