Legal Administrative Assistant Job at Zacks & Freedman, PC in San Francisco

Legal Administrative Assistant

Join our team at Zacks & Freedman, PC.

Zacks & Freedman, PC, a leading real estate law firm based in San Francisco, seeks a highly skilled Legal Assistant. This is a full‑time, in‑office position offering competitive compensation and benefits. We want to hear from you if you are passionate about the legal field and excel in a dynamic environment!

Position Summary

As a Legal Assistant, you will provide assigned attorneys with comprehensive legal and administrative support. The ideal candidate will have 3‑5 years of experience as a legal assistant, excellent problem‑solving skills, and the ability to work independently and collaboratively. Experience with legal e‑filing and calendaring is a plus.

Key Responsibilities

• Client Communication: Professionally interact with clients via phone, email, and in person, conducting interviews and addressing inquiries.
• Research and Briefing: Perform initial background research and brief the attorneys on findings.
• Administrative Support: Handle administrative tasks such as making copies, sending invoices, and maintaining client files.
• Meeting Support: Attend meetings with attorneys, take accurate notes on proceedings, and provide necessary support.
• Document Management: Organize and prepare documents for court filing and record keeping, transcribe and proofread legal documents.
• Scheduling: Schedule client appointments and court dates, manage attorney calendars, and make travel arrangements.
• Legal Filing: Experience with e‑filing in State, Federal, and Appellate courts using TrueFiling, OneLegal, File&Serve, and ECF/Pacer is highly desirable.
• Confidentiality: Maintain client confidentiality and always ensure a professional demeanor and appearance.

Requirements

• Experience: Minimum of at least two years of experience as a legal assistant, strongly favoring candidates with litigation experience.
• Technical Skills: Proficient in One Legal, File & ServeXpress, Microsoft Suite, Adobe, and legal calendaring software.
• Organizational Skills: Exceptional attention to detail and strong organizational skills.
• Communication Skills: Excellent verbal and written communication abilities.
• Independence: Capable of working independently with minimal supervision.
• Education: A Bachelor's degree is a plus.
• Team Player: Ability to work well within a team environment.

Work Hours

• Monday to Friday, 9:00 a.m. to 5:30 p.m. (non‑remote position)

If you are a dedicated professional with a passion for supporting legal operations and maintaining high standards of client service, we encourage you to apply. Join our team and contribute to the success of Zacks & Freedman, PC.

Apply Today!

Zacks & Freedman, PC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.