Executive Assistant Job at Okta for Developers in San Francisco

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About Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box – we’re looking for lifelong learners and people who can make us better with their unique experiences. We’re building a world where Identity belongs to you.

What You’ll Be Doing

• Proactively manage complex executive calendars with scheduling across time zones and competing priorities.
• Organize and manage travel logistics for high‑stakes international trips, handling complex itineraries with multiple legs.
• Prepare high‑level meeting materials, presentations, and maintain the organizational activity calendar.
• Manage, process, and submit all timely and accurate expense reports, ensuring expenses adhere to company protocols.

Meeting and Event Coordination

• Coordinate high‑stakes meetings, both internal and external, with a sense of urgency, ensuring all logistics are handled.
• Handle logistics for large team events, off‑site meetings, and departmental All Hands, including assisting with slides and managing Q&A segments.
• Partner with the executive to define the goals, agenda, and overall vision for off‑sites, managing the budget and confidential information.
• Take meeting minutes for key discussions, ensuring action points are clearly documented and followed up.

Project and Communication Oversight

• Coordinate tasks and track progress across multiple medium to large projects, ensuring timelines are met and maintaining detailed documentation.
• Act as the primary liaison between the executives, staff, and external clients, managing communications effectively.
• Resolve complex scheduling conflicts and manage multiple, competing executive priorities, ensuring timely execution of tasks.
• Proactively monitor executive calendars one month out, alerting managers of rolling conflicts.

What You’ll Bring To The Role

• 5+ years of experience supporting senior‑level executives, preferably more than one VP/SVP.
• Logistics mastery: Extensive experience with complex schedules and logistics across multiple time zones, using web‑based tools.
• Proactive ownership: Dedicated, with the ability to anticipate next steps and make appropriate judgement calls autonomously.
• Results & detail: Extraordinary time‑management skills and attention to detail; able to work on multiple projects, lead priorities, and set expectations accurately.
• Communication & composure: Excellent verbal and written communication skills and a proven ability to interact professionally and composedly with all stakeholders.
• Confidentiality: Complete confidentiality on all business matters.
• Adaptability & teamwork: Ability to quickly learn new tools and maintain a positive, energetic attitude in a demanding environment.

Strengths You Will Need

• Adaptable – demonstrated flexibility in the face of change.
• Organized – strong time, space, and task management skills.
• Proactive – ability to foresee problems and prevent them by taking action.

Compensation and Benefits

Annual base salary range for candidates located in San Francisco Bay Area: $110,000 – $166,000 USD, depending on skills, qualifications, experience, and location. Okta also offers equity where applicable, bonus, and benefits including health, dental, vision, 401(k), flexible spending account, and paid leave (including PTO and parental leave). For more on our Total Rewards program, visit https://rewards.okta.com/us.

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Equal Opportunity Employer

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider applicants with arrest and conviction records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding, please use the Form to request an accommodation.