Lifelong
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Associate Director of Special Events
role at
Lifelong .
Position Overview Lifelong is a community health organization on a mission to make health and food accessible. We remove barriers to health with relentless compassion so that no one faces illness and injustice alone. For 40 years, Lifelong has fought health inequities so that everyone has the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources. The Associate Director of Special Events plays a vital role in advancing Lifelong’s mission by planning, managing, and executing multiple successful special fundraising events that engage current and potential supporters and funders, cultivate donor relationships, and increase revenue. The ideal candidate has exquisite taste and is a dynamic, highly organized, and creative individual with a proven track record in special event design, production, logistics, talent booking and management (performers, hosts, influencers), and vendor negotiation. Reporting to the Vice President of External Relations, this key agency leader works to maintain and expand Lifelong’s strength and sustainability and collaborate closely with development, marketing, communications, PR, program leadership, and external partners.
Responsibilities
Oversee the planning, design, and execution of events of varying scales, from elevated bespoke intimate gatherings to large-scale productions
Ensure event execution reflects the quality, integrity, and mission of Lifelong events and creates memorable experiences
Lead large team meetings with internal stakeholders, including the CEO, to ensure events remain on schedule, align with objectives, and meet key performance indicators
Identify appropriate third-party vendors and negotiate vendor proposals (i.e., entertainment, venue, caterers, lighting, sound, décor, etc.)
Carefully manage event financials in adherence to the designated budget and submit timely payments
Manage relationships with special events consultants, producers, and vendors, and develop relationships with in-kind partners to find cost savings and enhance event experiences
Stay ahead of industry trends to drive innovation and continually elevate the creativity and impact of Lifelong’s event offerings
Serve as Event Lead for sponsorship ideation, collaborating closely with marketing and development colleagues to develop customized sponsorship opportunities aligned with Lifelong’s mission and brand to enhance overall event experience and value
Collaborate with marketing, PR, and communications to promote events and drive attendance, ensuring P&L goals are clearly identified and achieved
Require evening and weekend work; travel as needed
Qualifications
Bachelor’s degree and a minimum of seven years of experience in events management and production, or a combination of related education and work experience
Experience planning nonprofit events, particularly in the arts, culture, or health sector, is desired
Proven track record in the planning and execution of a major fundraising event with at least 500 guests
Demonstrated success raising a minimum of $1 million through a single major fundraising event
Strong understanding of philanthropic trends and best practices in fundraising is desired
Excellent written and verbal communication skills, including grant writing and public speaking
Demonstrated leadership skills and experience managing a team
Proficiency in using fundraising software, donor databases, and Microsoft Office Suite
Ability to build and maintain relationships with donors, board members, and other stakeholders
Strong organizational skills and attention to detail
Passion for Lifelong’s mission and a commitment to ethical fundraising practices
Portfolio or Event Documentation If you have a portfolio showcasing your event work, please share a link or attachment in the application materials. If you do not have a formal portfolio, you may instead upload or link to a few examples such as photos, event programs, or other materials that represent events you have managed or contributed to. These samples are not a formal requirement and will not be used as the sole basis for evaluation.
Benefits
Comprehensive medical, dental, and vision benefits
Generous vacation (3 weeks in your first year), sick leave, and 2 personal days a year
401(k) match
Flexible spending accounts
Life insurance options
Long-term disability
Mass transit subsidy
15 paid holidays per year
Work Environment
This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, and printers. The role requires regular interaction with colleagues, leadership, and external stakeholders. The position may involve occasional evening or weekend work to support organizational activities or events, as well as limited travel as needed.
Any offer of employment is contingent upon passing a criminal background check. Some programs may require additional background checks or frequency.
About Lifelong Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone. We lead with heart. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.
EEO Statement Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do. We are an Equal Employment Opportunity Employer and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Seniority Level Mid‑Senior level
Employment Type Full Time
Salary Range $80,833 – $100,000 per year
Location Georgetown neighborhood of Seattle, Washington (onsite required at least three days per week, Tuesday – Thursday)
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Associate Director of Special Events
role at
Lifelong .
Position Overview Lifelong is a community health organization on a mission to make health and food accessible. We remove barriers to health with relentless compassion so that no one faces illness and injustice alone. For 40 years, Lifelong has fought health inequities so that everyone has the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources. The Associate Director of Special Events plays a vital role in advancing Lifelong’s mission by planning, managing, and executing multiple successful special fundraising events that engage current and potential supporters and funders, cultivate donor relationships, and increase revenue. The ideal candidate has exquisite taste and is a dynamic, highly organized, and creative individual with a proven track record in special event design, production, logistics, talent booking and management (performers, hosts, influencers), and vendor negotiation. Reporting to the Vice President of External Relations, this key agency leader works to maintain and expand Lifelong’s strength and sustainability and collaborate closely with development, marketing, communications, PR, program leadership, and external partners.
Responsibilities
Oversee the planning, design, and execution of events of varying scales, from elevated bespoke intimate gatherings to large-scale productions
Ensure event execution reflects the quality, integrity, and mission of Lifelong events and creates memorable experiences
Lead large team meetings with internal stakeholders, including the CEO, to ensure events remain on schedule, align with objectives, and meet key performance indicators
Identify appropriate third-party vendors and negotiate vendor proposals (i.e., entertainment, venue, caterers, lighting, sound, décor, etc.)
Carefully manage event financials in adherence to the designated budget and submit timely payments
Manage relationships with special events consultants, producers, and vendors, and develop relationships with in-kind partners to find cost savings and enhance event experiences
Stay ahead of industry trends to drive innovation and continually elevate the creativity and impact of Lifelong’s event offerings
Serve as Event Lead for sponsorship ideation, collaborating closely with marketing and development colleagues to develop customized sponsorship opportunities aligned with Lifelong’s mission and brand to enhance overall event experience and value
Collaborate with marketing, PR, and communications to promote events and drive attendance, ensuring P&L goals are clearly identified and achieved
Require evening and weekend work; travel as needed
Qualifications
Bachelor’s degree and a minimum of seven years of experience in events management and production, or a combination of related education and work experience
Experience planning nonprofit events, particularly in the arts, culture, or health sector, is desired
Proven track record in the planning and execution of a major fundraising event with at least 500 guests
Demonstrated success raising a minimum of $1 million through a single major fundraising event
Strong understanding of philanthropic trends and best practices in fundraising is desired
Excellent written and verbal communication skills, including grant writing and public speaking
Demonstrated leadership skills and experience managing a team
Proficiency in using fundraising software, donor databases, and Microsoft Office Suite
Ability to build and maintain relationships with donors, board members, and other stakeholders
Strong organizational skills and attention to detail
Passion for Lifelong’s mission and a commitment to ethical fundraising practices
Portfolio or Event Documentation If you have a portfolio showcasing your event work, please share a link or attachment in the application materials. If you do not have a formal portfolio, you may instead upload or link to a few examples such as photos, event programs, or other materials that represent events you have managed or contributed to. These samples are not a formal requirement and will not be used as the sole basis for evaluation.
Benefits
Comprehensive medical, dental, and vision benefits
Generous vacation (3 weeks in your first year), sick leave, and 2 personal days a year
401(k) match
Flexible spending accounts
Life insurance options
Long-term disability
Mass transit subsidy
15 paid holidays per year
Work Environment
This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, and printers. The role requires regular interaction with colleagues, leadership, and external stakeholders. The position may involve occasional evening or weekend work to support organizational activities or events, as well as limited travel as needed.
Any offer of employment is contingent upon passing a criminal background check. Some programs may require additional background checks or frequency.
About Lifelong Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone. We lead with heart. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.
EEO Statement Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do. We are an Equal Employment Opportunity Employer and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Seniority Level Mid‑Senior level
Employment Type Full Time
Salary Range $80,833 – $100,000 per year
Location Georgetown neighborhood of Seattle, Washington (onsite required at least three days per week, Tuesday – Thursday)
#J-18808-Ljbffr