Boston Public Health Commission
Coordinator, Chronic Disease
Boston Public Health Commission, Boston, Massachusetts, us, 02298
Responsibilities
Coordinates administrative functions, operations, and fiscal support for the Chronic Disease Prevention & Control Division.
Meets with the Division Director in a confidential capacity.
Coordinates division's fiscal functions:
Supports division fiscal functions under direction of Director and Bureau Administrator, including monitors grant and city budget expenditures for designated non-personnel categories; tracks contract paperwork; opens purchase orders; reviews and processes invoices; and related duties.
Supports program coordinators and managers in monitoring contract compliance by community organizations.
Works with vendors to purchase goods and services.
Works with subrecipients of the division's funding. Provides technical assistance to community members and organizations to meet BPHC's fiscal requirements.
Coordinates division administrative & operational functions:
Coordinates with staff and community partners in logistics planning for meetings, trainings, and events, including identifying community meeting spaces, ordering food, meeting set-up, and related duties.
Provides staff support to other Division staff as assigned, including collecting, analyzing, and reporting information, attending meetings, taking minutes, and related duties.
Assists with developing and distributing flyers, brochures, and other educational and promotional materials.
Coordinates division's internship administration with BPHC's Human Resources and Professional Development offices.
Tracks division program activities using Excel and other databases to meet performance management reporting requirements. Inputs data and produces reports.
Maintains inventory of program materials and office supplies. Order supplies and materials.
Develops and implements administrative processes as needed.
Coordinates small grants and projects with external partners:
Coordinates Cancer Ride program, including managing voucher inventory and working with participating hospitals to track voucher distribution
Responds to inquiries and maintains liaison with various external agencies to provide information.
Represents division at meetings and community events.
Performs related duties as required.
Qualifications BA/BS and 2 years of equivalent experience in operations support, business administration, public health, public administration, or related area, OR 5 years of equivalent experience in operations support, business administration, public health, public administration program coordination may be substituted for undergraduate degree. A Master's degree in relevant area may be substituted for 2 years of experience.
Basic knowledge of office procedures and fiscal systems for budget, ordering and accounts payable.
Exceptional organizational skills and attention to detail. Ability to develop timelines and meet deadlines.
Ability to prepare reports and to maintain accurate records. Ability to work with numbers.
Excellent interpersonal skills. Ability to communicate effectively and maintain harmonious working relationships with others.
Advanced knowledge & experience with MSOffice, MSWord, Excel, and PowerPoint, and online meeting platforms like Teams and Zoom
Ability to understand, explain, apply the laws, rules, regulations, policies, procedures of unit activities.
Ability to design flyers and informational materials
Demonstrated cultural competence with the diverse ethnic, cultural and socio-economic groups.
Bilingual and/or bicultural applicants encouraged to apply.
MA drivers' license preferred.
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Coordinates administrative functions, operations, and fiscal support for the Chronic Disease Prevention & Control Division.
Meets with the Division Director in a confidential capacity.
Coordinates division's fiscal functions:
Supports division fiscal functions under direction of Director and Bureau Administrator, including monitors grant and city budget expenditures for designated non-personnel categories; tracks contract paperwork; opens purchase orders; reviews and processes invoices; and related duties.
Supports program coordinators and managers in monitoring contract compliance by community organizations.
Works with vendors to purchase goods and services.
Works with subrecipients of the division's funding. Provides technical assistance to community members and organizations to meet BPHC's fiscal requirements.
Coordinates division administrative & operational functions:
Coordinates with staff and community partners in logistics planning for meetings, trainings, and events, including identifying community meeting spaces, ordering food, meeting set-up, and related duties.
Provides staff support to other Division staff as assigned, including collecting, analyzing, and reporting information, attending meetings, taking minutes, and related duties.
Assists with developing and distributing flyers, brochures, and other educational and promotional materials.
Coordinates division's internship administration with BPHC's Human Resources and Professional Development offices.
Tracks division program activities using Excel and other databases to meet performance management reporting requirements. Inputs data and produces reports.
Maintains inventory of program materials and office supplies. Order supplies and materials.
Develops and implements administrative processes as needed.
Coordinates small grants and projects with external partners:
Coordinates Cancer Ride program, including managing voucher inventory and working with participating hospitals to track voucher distribution
Responds to inquiries and maintains liaison with various external agencies to provide information.
Represents division at meetings and community events.
Performs related duties as required.
Qualifications BA/BS and 2 years of equivalent experience in operations support, business administration, public health, public administration, or related area, OR 5 years of equivalent experience in operations support, business administration, public health, public administration program coordination may be substituted for undergraduate degree. A Master's degree in relevant area may be substituted for 2 years of experience.
Basic knowledge of office procedures and fiscal systems for budget, ordering and accounts payable.
Exceptional organizational skills and attention to detail. Ability to develop timelines and meet deadlines.
Ability to prepare reports and to maintain accurate records. Ability to work with numbers.
Excellent interpersonal skills. Ability to communicate effectively and maintain harmonious working relationships with others.
Advanced knowledge & experience with MSOffice, MSWord, Excel, and PowerPoint, and online meeting platforms like Teams and Zoom
Ability to understand, explain, apply the laws, rules, regulations, policies, procedures of unit activities.
Ability to design flyers and informational materials
Demonstrated cultural competence with the diverse ethnic, cultural and socio-economic groups.
Bilingual and/or bicultural applicants encouraged to apply.
MA drivers' license preferred.
#J-18808-Ljbffr