Project HOPE
Accounts Payable Consultant, Finance
Location: Remote
Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.
Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.
Objective Provide comprehensive financial consulting services to strengthen and optimize the Accounts Payable (AP) function for Project HOPE, ensuring compliance, efficiency, and transparency in vendor payments and related processes.
Scope of Work 1. Process Assessment & Gap Analysis
Review current AP workflows, policies, and controls.
Identify bottlenecks, inefficiencies, and compliance risks.
Benchmark against best practices for NGOs and international projects.
2. Vendor Management
Validate vendor onboarding procedures (due diligence, documentation).
Ensure compliance with Project HOPE procurement and financial policies.
Recommend improvements for vendor data integrity and payment accuracy.
3. Invoice Processing
Assess invoice receipt, approval, and coding processes.
Implement standardized procedures for invoice matching (PO, GRN, invoice).
Develop escalation protocols for discrepancies or delays.
4. Payment Cycle Optimization
Analyze payment terms and schedules to improve cash flow management.
Recommend automation tools or ERP enhancements for timely disbursements.
Ensure adherence to donor requirements and internal financial controls.
5. Compliance & Internal Controls
Review AP compliance with donor regulations, tax laws, and internal policies.
Strengthen segregation of duties and approval hierarchies.
Document and implement risk mitigation strategies for fraud prevention.
6. Reporting & Reconciliation
Design AP aging reports and dashboards for management visibility.
Establish monthly reconciliation processes between AP subledger and GL.
Provide templates for donor reporting and audit readiness.
7. Training & Capacity Building
Conduct workshops for AP staff on updated processes and compliance.
Develop SOPs and quick reference guides for AP operations.
8. Technology & Automation
Evaluate current systems (ERP or accounting software) for AP functionality.
Recommend automation solutions for invoice capture and approval workflows.
Support integration of AP processes with procurement and treasury modules.
Deliverables
AP Process Assessment Report
with gap analysis and recommendations.
Updated AP Policies & SOPs
aligned with Project HOPE standards.
Vendor Management Framework
and compliance checklist.
AP Dashboard & Reporting Templates
for real-time monitoring.
Training Materials & Sessions
for AP team.
Implementation Roadmap
for process improvements and automation.
Education
Bachelor's degree in accounting, finance or a related field
Master's degree or CPA designation preferred
Experience Required
Proven experience in accounts payable management, with 5 years of relevant experience
Strong understanding of accounting principles, financial regulations, and tax compliance
Proficiency in the use of accounting software and ERP systems
Advanced Microsoft Excel skills
Familiarity with data visualization tools
Timeline
Assessment and data collection - 3 weeks
Creation of Policies, SOPs and Vendor Management Framework - 6 weeks
Creation of AP Dashboard & Templates - 4 weeks
Training Material Creation - 4 weeks
Implementation Roadmap Design - 3 weeks
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Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.
Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.
Objective Provide comprehensive financial consulting services to strengthen and optimize the Accounts Payable (AP) function for Project HOPE, ensuring compliance, efficiency, and transparency in vendor payments and related processes.
Scope of Work 1. Process Assessment & Gap Analysis
Review current AP workflows, policies, and controls.
Identify bottlenecks, inefficiencies, and compliance risks.
Benchmark against best practices for NGOs and international projects.
2. Vendor Management
Validate vendor onboarding procedures (due diligence, documentation).
Ensure compliance with Project HOPE procurement and financial policies.
Recommend improvements for vendor data integrity and payment accuracy.
3. Invoice Processing
Assess invoice receipt, approval, and coding processes.
Implement standardized procedures for invoice matching (PO, GRN, invoice).
Develop escalation protocols for discrepancies or delays.
4. Payment Cycle Optimization
Analyze payment terms and schedules to improve cash flow management.
Recommend automation tools or ERP enhancements for timely disbursements.
Ensure adherence to donor requirements and internal financial controls.
5. Compliance & Internal Controls
Review AP compliance with donor regulations, tax laws, and internal policies.
Strengthen segregation of duties and approval hierarchies.
Document and implement risk mitigation strategies for fraud prevention.
6. Reporting & Reconciliation
Design AP aging reports and dashboards for management visibility.
Establish monthly reconciliation processes between AP subledger and GL.
Provide templates for donor reporting and audit readiness.
7. Training & Capacity Building
Conduct workshops for AP staff on updated processes and compliance.
Develop SOPs and quick reference guides for AP operations.
8. Technology & Automation
Evaluate current systems (ERP or accounting software) for AP functionality.
Recommend automation solutions for invoice capture and approval workflows.
Support integration of AP processes with procurement and treasury modules.
Deliverables
AP Process Assessment Report
with gap analysis and recommendations.
Updated AP Policies & SOPs
aligned with Project HOPE standards.
Vendor Management Framework
and compliance checklist.
AP Dashboard & Reporting Templates
for real-time monitoring.
Training Materials & Sessions
for AP team.
Implementation Roadmap
for process improvements and automation.
Education
Bachelor's degree in accounting, finance or a related field
Master's degree or CPA designation preferred
Experience Required
Proven experience in accounts payable management, with 5 years of relevant experience
Strong understanding of accounting principles, financial regulations, and tax compliance
Proficiency in the use of accounting software and ERP systems
Advanced Microsoft Excel skills
Familiarity with data visualization tools
Timeline
Assessment and data collection - 3 weeks
Creation of Policies, SOPs and Vendor Management Framework - 6 weeks
Creation of AP Dashboard & Templates - 4 weeks
Training Material Creation - 4 weeks
Implementation Roadmap Design - 3 weeks
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