Allied Universal
Electronic Security Project Coordinator
Allied Universal, Sunnyvale, California, United States, 94087
Company Overview
Join Allied Universal™ Technology Services, a global leader in transforming the security industry. We integrate advanced technology — video surveillance, electronic access control, alarm monitoring and augmented solutions with physical security to help people feel safe. Whether you’re an installation technician, service technician, engineer, or project manager, you’ll discover rewarding opportunities to grow your career as part of a valued team.
Apply today and be phenomenal—build a meaningful career while protecting what matters most through innovative security technology.
Allied Universal™ Technology Services is looking to hire a Project Coordinator. The Project Coordinator is responsible for providing administrative, project coordination, and implementation duties in support of branch Project Managers and Operations/Installation Manager. The successful candidate will demonstrate strong interpersonal, collaborative and organizational skills. The Project Coordinator will focus on improving and facilitating work‑flow processes in accordance with the company policies and procedures, keeping in mind the overall core values of Allied Universal™ Technology Services.
Pay Range: $25/hr-$35/hr
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Perform follow‑up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
Assist with project‑related regulatory permitting
Create purchase order requests and subcontractor work orders
Audit sales orders and create cost modifications
Maintain budget tracking information and review reports for accuracy
Schedule project‑related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre‑construction meetings and post project walk‑throughs)
Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
Process shipping and receiving
Filing and project‑related data entry into ERP platform
Complete Work Order and Subcontractor Forms as needed to support ERP processes
Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
Perform other duties as assigned by management
QUALIFICATIONS
High school diploma or equivalent is required; Associate’s or Bachelor’s degree preferred
Must possess excellent written and verbal communication skills
Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines
Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients
Excellent organization and analytical skills
Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
Proficiency with Microsoft Office Suite – Outlook, Word, Excel and PowerPoint
Prior experience in project coordination or project management type role is preferred
BENEFITS
Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
Eight paid holidays annually, five sick days, and four personal days
Vacation time is offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
Allied Universal™ is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
#J-18808-Ljbffr
Apply today and be phenomenal—build a meaningful career while protecting what matters most through innovative security technology.
Allied Universal™ Technology Services is looking to hire a Project Coordinator. The Project Coordinator is responsible for providing administrative, project coordination, and implementation duties in support of branch Project Managers and Operations/Installation Manager. The successful candidate will demonstrate strong interpersonal, collaborative and organizational skills. The Project Coordinator will focus on improving and facilitating work‑flow processes in accordance with the company policies and procedures, keeping in mind the overall core values of Allied Universal™ Technology Services.
Pay Range: $25/hr-$35/hr
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Perform follow‑up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
Assist with project‑related regulatory permitting
Create purchase order requests and subcontractor work orders
Audit sales orders and create cost modifications
Maintain budget tracking information and review reports for accuracy
Schedule project‑related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre‑construction meetings and post project walk‑throughs)
Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
Process shipping and receiving
Filing and project‑related data entry into ERP platform
Complete Work Order and Subcontractor Forms as needed to support ERP processes
Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
Perform other duties as assigned by management
QUALIFICATIONS
High school diploma or equivalent is required; Associate’s or Bachelor’s degree preferred
Must possess excellent written and verbal communication skills
Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines
Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients
Excellent organization and analytical skills
Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
Proficiency with Microsoft Office Suite – Outlook, Word, Excel and PowerPoint
Prior experience in project coordination or project management type role is preferred
BENEFITS
Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
Eight paid holidays annually, five sick days, and four personal days
Vacation time is offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
Allied Universal™ is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
#J-18808-Ljbffr