Administrative Assistant Job at Arizona College of Nursing in Falls Church

Overview

Arizona College of Nursing is a rapidly growing nursing school that prepares students for careers in nursing and improves communities through the care its graduates provide. As a leading nurse educator, the college offers students the opportunity to earn a bachelor’s in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in‑demand career to help communities overcome the chronic nursing shortage.

Core Values

• Passion We love helping others succeed.
• Excellence We strive to be the best.
• Adaptability We learn, in part by trying new ideas.
• Accountability We own our results.
• Integrity We do the right thing.

Responsibilities

• Serves as initial point of contact for calls/visitors to the campus.
• Manages and maintains administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
• Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
• Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
• Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
• Proofreads documents, analyzes data, and prepares correspondence.
• Provides high‑level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
• Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency.
• Completes weekly data entry and compilation of report for student clinical hours.
• Schedules/proctors exams as required.
• Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
• Creates student orientation packets.
• Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Completes and distributes electronic end‑of‑semester student evaluations.
• Facilitates special event planning, arranges for catering services, and makes travel arrangements. Organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators.

Faculty Onboarding

• Prepares and processes onboarding documentation (offer letter, change of status) for new full‑time and adjunct faculty for General Education and Core Nursing.
• Prepares biweekly time sheets for adjunct faculty sent to Human Resources.
• Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e., badging, office space set‑up, IT, scrubs).

Qualifications

• Degree preferred.
• A minimum of two (2) years’ administrative level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Attention to detail.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize, prioritize, and multi‑task in an extremely dynamic environment.
• Effective problem‑solving skills and strong desire to help those who have questions and problems.

Benefits

• Competitive pay and opportunities for professional development.
• Dynamic organizational culture within a supportive working environment.
• Rest and relaxation with generous PTO and holiday benefits.
• Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.
• Preparation for the future with a 401(k) and company match.

Application

For consideration, only online applications will be accepted. No phone calls, please.

Equal Employment Opportunity

Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.