Executive Assistant Job at STRIDE Fitness in Huntington Beach

The Executive Assistant manages administrative workflows, handles day-to-day coordination for executives, organizes corporate priorities, and ensures smooth communication across departments. This position requires exceptional attention to detail, strong follow-through, and the ability to manage multiple priorities in a quickly growing boutique fitness brand. Key Responsibilities Executive Support Manage executive calendars, scheduling, meeting coordination, and travel logistics Prepare agendas, take meeting notes, track action items, and follow up on deliverables Handle confidential information with discretion Assist with drafting emails, presentations, and documents Act as the primary point of contact for internal and external communication on behalf of leadership Administrative Operations Organize and maintain corporate documents, SOPs, and files Assist with HR-related tasks including onboarding documents, background checks, and compliance forms Support expense reporting, invoice tracking, and basic bookkeeping tasks Manage office supplies, vendor relationships, and equipment organization Project Coordination Help track timelines and deliverables for corporate projects and studio initiatives Assist in preparing materials for franchise support, sales trainings, leadership meetings, and presentations Maintain dashboards and trackers for corporate priorities and ongoing initiatives Support rollout of operational systems and updates across the STRIDE network Communication and Cross-Department Support Facilitate communication between leadership, studios, franchise partners, and support teams Help organize internal newsletters, announcements, and updates Coordinate logistics for team meetings, workshops, trainings, and events Assist with collecting information, gathering reports, and preparing summaries for leadership Skills and Qualities Highly organized with strong attention to detail Strong communication skills Ability to anticipate needs and solve problems quicklyComfortable juggling multiple priorities in a fast-paced setting High level of discretion and professionalism Strong follow-through and reliability Tech savvy with Google Workspace, project management tools, and CRM systems #J-18808-Ljbffr