House Buyers of America, Inc.
Executive Assistant (Remote)
House Buyers of America, Inc., Chicago, Illinois, United States, 60290
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House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast‑paced, growth‑oriented CEO. This position requires a minimum of 3 years of experience supporting executives. It demands a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!
What you will do:
Manage and prioritize the CEO's calendar/schedule.
Manage the CEO's inbox, screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Provide executive administrative support for projects by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
Coordinate adherence to deadlines and completion of special projects, correspondence, and reports. Provide executive administrative support by developing and refining presentations as required by members of the executive leadership team.
Plan and organize meetings.
Sit in on meetings, report back to the CEO, and communicate CEO priorities in meetings.
Bid out vendors and key resources needed by the company. Negotiate the best pricing and terms.
Assist with the development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.
Compose, edit, and proofread correspondence, contracts, reports, and/or presentations.
Be responsible for updating task‑management software for key action items.
Provide communication support across the practice area.
Compile meeting agendas and minutes as needed.
Perform routine administrative tasks such as filing and drafting correspondence.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare responses to correspondence containing routine inquiries.
Maintain strict confidentiality of the company and executive information.
Occasionally interview candidates.
Perform various administrative functions as requested.
About you:
3+ years of related experience as an executive assistant.
10+ years of administrative experience.
Strong communication skills (both written and verbal).
Strong skills within MS Office Suite.
Ability to develop presentations and materials that are client and/or executive management ready.
Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred.
Why we are a great place to work:
Our company is FULLY REMOTE!
Our awesome company culture includes competitive pay, great benefits, great people, casual dress, team events, and a work‑hard/play‑hard environment.
Revenue increased 67% year over year Jan‑Nov 2025.
Acquisitions increased 71% year over year Jan‑Nov 2025.
Dispositions increased 70% year over year Jan‑Nov 2025.
We're continuing our nationwide expansion. Over the last year we’ve expanded to 44 states and Washington DC.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Compensation Range: $60,000- $100,000/year based on experience.
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com
#J-18808-Ljbffr
House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast‑paced, growth‑oriented CEO. This position requires a minimum of 3 years of experience supporting executives. It demands a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!
What you will do:
Manage and prioritize the CEO's calendar/schedule.
Manage the CEO's inbox, screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Provide executive administrative support for projects by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
Coordinate adherence to deadlines and completion of special projects, correspondence, and reports. Provide executive administrative support by developing and refining presentations as required by members of the executive leadership team.
Plan and organize meetings.
Sit in on meetings, report back to the CEO, and communicate CEO priorities in meetings.
Bid out vendors and key resources needed by the company. Negotiate the best pricing and terms.
Assist with the development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.
Compose, edit, and proofread correspondence, contracts, reports, and/or presentations.
Be responsible for updating task‑management software for key action items.
Provide communication support across the practice area.
Compile meeting agendas and minutes as needed.
Perform routine administrative tasks such as filing and drafting correspondence.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare responses to correspondence containing routine inquiries.
Maintain strict confidentiality of the company and executive information.
Occasionally interview candidates.
Perform various administrative functions as requested.
About you:
3+ years of related experience as an executive assistant.
10+ years of administrative experience.
Strong communication skills (both written and verbal).
Strong skills within MS Office Suite.
Ability to develop presentations and materials that are client and/or executive management ready.
Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred.
Why we are a great place to work:
Our company is FULLY REMOTE!
Our awesome company culture includes competitive pay, great benefits, great people, casual dress, team events, and a work‑hard/play‑hard environment.
Revenue increased 67% year over year Jan‑Nov 2025.
Acquisitions increased 71% year over year Jan‑Nov 2025.
Dispositions increased 70% year over year Jan‑Nov 2025.
We're continuing our nationwide expansion. Over the last year we’ve expanded to 44 states and Washington DC.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Compensation Range: $60,000- $100,000/year based on experience.
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com
#J-18808-Ljbffr