ArentFox Schiff
Litigation Legal Secretary
Join to apply for the Litigation Legal Secretary role at ArentFox Schiff.
At ArentFox Schiff, we value diverse backgrounds as a source of richer thinking and innovative solutions. We celebrate diversity, equity, and inclusion and base all employment decisions on merit.
Job Title:
Litigation Legal Secretary
Department:
Secretarial Services
Reports To:
Administrative Office Manager
FLSA Classification:
Non-Exempt
Location:
San Francisco, CA
Job Summary The Legal Secretary provides high‑quality administrative and clerical support to a team of attorneys, ensuring accurate and timely completion of all documentation and scheduling related tasks.
Responsibilities
Prepare shells, format, and proofread legal documents, pleadings, correspondence and memoranda.
Prepare new case reports, submit conflict checks, open new files, and prepare engagement letters.
Create tables of contents and tables of authorities (TOC and TOA).
Prepare government documentation or closing materials, as appropriate for practice of team attorneys.
Daily time entry, as directed by individual team members.
Prepare client billing, including review and edit of proformas directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department.
Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate.
Organize and maintain electronic files on document management system.
Schedule depositions, hearings, and meetings, organize court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys.
Facilitate the meeting of deadlines by keeping multiple agendas/calendars and providing timely reminders.
Answer telephone calls, take notes/messages and redirect calls as appropriate.
Coordinate travel arrangements for attorneys.
Process expense reimbursements and vendor invoices, including check requests.
Maintain client lists, contact lists and other electronic databases.
Perform such other duties that may be assigned.
Minimum Qualifications Knowledge, Skills, and Abilities
Required proficiency in general State and Federal court filing experience, including e‑Filing.
Knowledge of and proficiency in current office technology, including MS Office Suite (Outlook, Word, Excel, PowerPoint).
Attention to detail and accuracy.
Typing speed of at least 60 words per minute with a high degree of accuracy.
Ability to work in a team environment with attorneys and other colleagues.
Effective verbal and written communication skills.
Detail‑oriented and capable of handling multiple projects simultaneously while meeting deadlines.
Ability to work in a fast‑paced environment.
Flexibility in daily schedule to meet Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime as needed.
Education
Minimum high‑school diploma or equivalent; college degree a plus, but not required.
Experience
Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.
About ArentFox Schiff ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations.
Salary Range San Francisco, CA: Minimum $73,333 to maximum $110,000 per year.
EEO Statement ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
Working Conditions
Travel: N/A
Sitting: Constantly
Standing: Occasionally
Walking: Frequently
Reading: Constantly
Typing: Frequently
Concentration: Frequently
Oral and Written Communication: Frequently
Horizontal Reaching: Occasionally
Vertical Reaching: Occasionally
Twisting: Occasionally
Repetitive Arm/Hand/Finger Movements: Frequently
Weight: Occasionally, up to 15 lbs.
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Legal and Administrative / Law Practice
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At ArentFox Schiff, we value diverse backgrounds as a source of richer thinking and innovative solutions. We celebrate diversity, equity, and inclusion and base all employment decisions on merit.
Job Title:
Litigation Legal Secretary
Department:
Secretarial Services
Reports To:
Administrative Office Manager
FLSA Classification:
Non-Exempt
Location:
San Francisco, CA
Job Summary The Legal Secretary provides high‑quality administrative and clerical support to a team of attorneys, ensuring accurate and timely completion of all documentation and scheduling related tasks.
Responsibilities
Prepare shells, format, and proofread legal documents, pleadings, correspondence and memoranda.
Prepare new case reports, submit conflict checks, open new files, and prepare engagement letters.
Create tables of contents and tables of authorities (TOC and TOA).
Prepare government documentation or closing materials, as appropriate for practice of team attorneys.
Daily time entry, as directed by individual team members.
Prepare client billing, including review and edit of proformas directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department.
Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate.
Organize and maintain electronic files on document management system.
Schedule depositions, hearings, and meetings, organize court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys.
Facilitate the meeting of deadlines by keeping multiple agendas/calendars and providing timely reminders.
Answer telephone calls, take notes/messages and redirect calls as appropriate.
Coordinate travel arrangements for attorneys.
Process expense reimbursements and vendor invoices, including check requests.
Maintain client lists, contact lists and other electronic databases.
Perform such other duties that may be assigned.
Minimum Qualifications Knowledge, Skills, and Abilities
Required proficiency in general State and Federal court filing experience, including e‑Filing.
Knowledge of and proficiency in current office technology, including MS Office Suite (Outlook, Word, Excel, PowerPoint).
Attention to detail and accuracy.
Typing speed of at least 60 words per minute with a high degree of accuracy.
Ability to work in a team environment with attorneys and other colleagues.
Effective verbal and written communication skills.
Detail‑oriented and capable of handling multiple projects simultaneously while meeting deadlines.
Ability to work in a fast‑paced environment.
Flexibility in daily schedule to meet Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime as needed.
Education
Minimum high‑school diploma or equivalent; college degree a plus, but not required.
Experience
Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.
About ArentFox Schiff ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations.
Salary Range San Francisco, CA: Minimum $73,333 to maximum $110,000 per year.
EEO Statement ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
Working Conditions
Travel: N/A
Sitting: Constantly
Standing: Occasionally
Walking: Frequently
Reading: Constantly
Typing: Frequently
Concentration: Frequently
Oral and Written Communication: Frequently
Horizontal Reaching: Occasionally
Vertical Reaching: Occasionally
Twisting: Occasionally
Repetitive Arm/Hand/Finger Movements: Frequently
Weight: Occasionally, up to 15 lbs.
Seniority Level Not Applicable
Employment Type Full‑time
Job Function Legal and Administrative / Law Practice
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