Vitale Nursing Inc
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Office Manager
role at
VITALE NURSING INC 4 days ago Be among the first 25 applicants Join to apply for the
Office Manager
role at
VITALE NURSING INC Description:
Job Type: Full-Time | Exempt
Salary Range: $95,000 $115,000 annually, depending on experience Location: Santa Monica, CA.
Core Hours: MondayFriday, 8:00 AM 5:00 PM (may be asked to work longer hours as needed)
On-Call: Rotating on-call coverage two weekends per month and some holidays
Company Overview
Vitale Nursing, Inc. is a premier concierge nursing and caregiving provider serving Los Angeles County and surrounding areas
Position Summary
The Office Manager is a key leadership role responsible for overseeing the daily administrative and operational functions.
Scope and Impact
This role directly impacts the efficiency, compliance, and quality of care delivery across the organization.
Essential Functions
Manage day-to-day office operations and ensure compliance with internal policies and healthcare regulations (e.g., - Oversee scheduling and coordination of nursing and caregiving staff using all platforms provided. Maintain digital and physical records, trackers, and documentation. Coordinate with payroll, HR, and accounting teams to ensure timely and accurate processing. Lead onboarding, orientation, and training of new hires. Monitor staff performance, attendance, and adherence to protocols. Provide ongoing support and coaching to administrative and field staff. Conduct regular team check-ins and performance evaluations. Serve as the primary point of contact for client inquiries and service coordination. Maintain professional relationships with vendors, physicians, and referral sources. Support client intake and care coordination processes. Ensure proper use and maintenance of office technology and software systems. Provide technical support and training to staff on platforms such as Microsoft Office, Google Workspace, AlayaCare, and CareAcademy, etc. Identify and implement process improvements to enhance operational efficiency. Participate in leadership meetings and contribute to strategic planning. Lead special projects and initiatives as assigned by executive leadership. Liaison between upper management.
Problem Solving & Decision-Making
Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations.
Leadership Skills & Competencies
Emotional Intelligence: Ability to lead with empathy and build trust across diverse teams. Communication: Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking: Ability to align daily operations with long-term organizational goals. Adaptability: Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building: Foster a collaborative and supportive work culture.
Compensation & Benefits
Competitive salary: $95,000 $115,000 DOE Health, dental, and vision insurance 401(k) retirement plan Paid sick leave One week of paid vacation after one year of service Company-issued laptop and business cell phone
Requirements:
Problem Solving & Decision-Making
Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations.
Leadership Skills & Competencies
Emotional Intelligence: Ability to lead with empathy and build trust across diverse teams. Communication: Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking: Ability to align daily operations with long-term organizational goals. Adaptability: Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building: Foster a collaborative and supportive work culture.
Minimum Qualifications
2-5 years of office management or supervisory experience in a healthcare or concierge setting. 1+ year of experience scheduling for multiple staff members. Familiarity with HIPAA, confidentiality standards, and healthcare compliance. Proficiency in Google Workspace, Microsoft Office, and Adobe Acrobat. Strong organizational, customer service, and problem-solving skills. Willingness to sign NDA and Non-Circumvent Agreements.
Preferred Qualifications
Experience working with high-profile clients or in concierge medical services. Familiarity with AlayaCare, CareAcademy, and payroll systems, Paylocity. Prior caregiving or clinical experience.(Preferred) Bachelors degree in healthcare administration, business, or related field. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Wellness and Fitness Services Referrals increase your chances of interviewing at VITALE NURSING INC by 2x Get notified about new Office Manager jobs in
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Office Manager
role at
VITALE NURSING INC 4 days ago Be among the first 25 applicants Join to apply for the
Office Manager
role at
VITALE NURSING INC Description:
Job Type: Full-Time | Exempt
Salary Range: $95,000 $115,000 annually, depending on experience Location: Santa Monica, CA.
Core Hours: MondayFriday, 8:00 AM 5:00 PM (may be asked to work longer hours as needed)
On-Call: Rotating on-call coverage two weekends per month and some holidays
Company Overview
Vitale Nursing, Inc. is a premier concierge nursing and caregiving provider serving Los Angeles County and surrounding areas
Position Summary
The Office Manager is a key leadership role responsible for overseeing the daily administrative and operational functions.
Scope and Impact
This role directly impacts the efficiency, compliance, and quality of care delivery across the organization.
Essential Functions
Manage day-to-day office operations and ensure compliance with internal policies and healthcare regulations (e.g., - Oversee scheduling and coordination of nursing and caregiving staff using all platforms provided. Maintain digital and physical records, trackers, and documentation. Coordinate with payroll, HR, and accounting teams to ensure timely and accurate processing. Lead onboarding, orientation, and training of new hires. Monitor staff performance, attendance, and adherence to protocols. Provide ongoing support and coaching to administrative and field staff. Conduct regular team check-ins and performance evaluations. Serve as the primary point of contact for client inquiries and service coordination. Maintain professional relationships with vendors, physicians, and referral sources. Support client intake and care coordination processes. Ensure proper use and maintenance of office technology and software systems. Provide technical support and training to staff on platforms such as Microsoft Office, Google Workspace, AlayaCare, and CareAcademy, etc. Identify and implement process improvements to enhance operational efficiency. Participate in leadership meetings and contribute to strategic planning. Lead special projects and initiatives as assigned by executive leadership. Liaison between upper management.
Problem Solving & Decision-Making
Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations.
Leadership Skills & Competencies
Emotional Intelligence: Ability to lead with empathy and build trust across diverse teams. Communication: Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking: Ability to align daily operations with long-term organizational goals. Adaptability: Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building: Foster a collaborative and supportive work culture.
Compensation & Benefits
Competitive salary: $95,000 $115,000 DOE Health, dental, and vision insurance 401(k) retirement plan Paid sick leave One week of paid vacation after one year of service Company-issued laptop and business cell phone
Requirements:
Problem Solving & Decision-Making
Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations.
Leadership Skills & Competencies
Emotional Intelligence: Ability to lead with empathy and build trust across diverse teams. Communication: Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking: Ability to align daily operations with long-term organizational goals. Adaptability: Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building: Foster a collaborative and supportive work culture.
Minimum Qualifications
2-5 years of office management or supervisory experience in a healthcare or concierge setting. 1+ year of experience scheduling for multiple staff members. Familiarity with HIPAA, confidentiality standards, and healthcare compliance. Proficiency in Google Workspace, Microsoft Office, and Adobe Acrobat. Strong organizational, customer service, and problem-solving skills. Willingness to sign NDA and Non-Circumvent Agreements.
Preferred Qualifications
Experience working with high-profile clients or in concierge medical services. Familiarity with AlayaCare, CareAcademy, and payroll systems, Paylocity. Prior caregiving or clinical experience.(Preferred) Bachelors degree in healthcare administration, business, or related field. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Wellness and Fitness Services Referrals increase your chances of interviewing at VITALE NURSING INC by 2x Get notified about new Office Manager jobs in
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Culver City, CA $47,466.00-$88,150.00 2 weeks ago Executive Assistant, Subscriber Acquisition & Brand Media (Hulu)
Santa Monica, CA $53,300.00-$71,300.00 6 days ago Los Angeles Metropolitan Area $65,000.00-$75,000.00 3 weeks ago Executive Assistant II, Studios Strategy & Business Development
Culver City, CA $66,800.00-$142,800.00 1 week ago Executive Assistant to Co-Founder, President & Head of Production
West Hollywood, CA $115,000.00-$130,000.00 2 hours ago Beverly Hills, CA $28.00-$35.00 1 week ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr