Oak View Group
Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
Oak View Group, Miami Beach, Florida, us, 33119
Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
Join to apply for the
Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
role at
Oak View Group Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
1 day ago Be among the first 25 applicants Join to apply for the
Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
role at
Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet .
Position Summary
The
Event Set-Up Supervisor
is responsible for overseeing the preparation, installation, and breakdown of all furniture and equipment required for event spaces at the MBCC. This includes meeting rooms, ballrooms, exhibit halls, pre-function areas, and exterior spaces.
Under the direction of the Housekeeping Manager & Event Managers, this hands-on leadership role ensures that room sets meet client specifications, safety standards, and visual presentation expectations consistent with both convention center and hotel-style operations.
This role will pay an hourly rate of $21.15
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until October 31, 2025.
About The Venue
The award-winning
Miami Beach Convention Center
(MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings. The new 800-room, connected Grand Hyatt Miami Beach, is under development and slated to open in late 2027 .
A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supervise, train, and direct full-time, part-time, and temporary labor for the setup and breakdown of all event spaces. Review and interpret Banquet Event Orders (BEOs), event resumes, layouts, and diagrams to ensure room sets meet all client specifications and service expectations. Conduct pre-shift team huddles and daily briefings to align on event timelines, safety protocols, and shift objectives. Ensure all setups include appropriate tables, linens, skirting, chairs, staging, podiums, pipe and drape, AV tables, signage, risers, and specialty equipment. Conduct pre-event inspections to confirm accuracy, cleanliness, and readiness of each space — ensuring high standards of visual presentation and uniformity. Adjust room sets promptly in response to evolving client needs or last-minute requests, maintaining a professional and accommodating demeanor. Lead or support turnovers of rooms between functions with a focus on efficiency and timeliness. Coordinate multiple event turnovers throughout the day, especially in high-volume meeting space environments. Serve as the primary on-shift point of contact for the set-up team, collaborating with Event Managers, Banquets, and AV teams to troubleshoot and resolve setup-related issues. Maintain clean, safe, and organized back-of-house and equipment storage areas. Track event-related inventory (tables, chairs, linens, risers, staging, signage) and report damages, shortages, or replacements. Prepare and maintain billable documentation for labor, rental equipment, and event-specific requests to ensure accurate settlement. Use internal systems to document shift completion, inventory usage, equipment issues, and turnover times. Lead by example during peak periods, assisting with physical setup (including lifting, moving, and staging heavy equipment). Train new staff on setup standards, safe material handling, visual setup guidelines, customer service, and SOP compliance. Implement downtime strategies such as deep cleaning, minor equipment repairs, or refresher training sessions for team members. Provide recommendations to leadership on operational improvements, staffing adjustments, and capital equipment needs. Collaborate with the Housekeeping & Event Managers and Scheduling team to develop and adjust labor plans based on the 30-day event forecast.
Supervisory Responsibilities
Direct supervision of event set-up team including full-time, part-time, and temporary employees. Partner with HR, Housekeeping, and Event Services leadership on hiring, training, evaluations, and corrective action processes. Mentor and develop senior crew leads to support internal leadership growth and succession planning. Foster a work environment that emphasizes safety, efficiency, communication, and teamwork.
Qualifications
EDUCATION & EXPERIENCE :
High school diploma or equivalent required; Associate degree or hospitality coursework preferred. Minimum 2–3 years of experience in a supervisory event set-up role within a convention center, hotel, or public assembly venue. Familiarity with Banquet Event Orders (BEOs), diagrams, and space planning tools such as Social Tables or AutoCAD. Experience coordinating high-volume meeting space turnovers and managing simultaneous setups preferred.
Skills & Abilities
Excellent organizational and time management skills with the ability to manage multiple priorities. High attention to detail and spatial awareness for proper furniture placement and room aesthetics. Strong interpersonal and communication skills; bilingual (English/Spanish) preferred. Ability to work calmly under pressure, lead teams, and adapt to changing event needs. Service-driven attitude with a proactive approach to guest and client requests. Ability to operate , train, and enforce safe use of carts, dollies, lifts, and other handling equipment. Understanding of typical meeting room setups including banquet, classroom, theater, cabaret, and U- shape styles.
Technology Skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook). Preferred experience with event management software (Social Tables, AutoCAD, Vectorworks ).
Certificates, Licenses, Registrations
Valid driver's license OSHA 10- or 30-Hour General Industry Certification preferred Certified Meeting Room Setup (CMRS) – Event Service Professionals Association preferred Forklift Certification preferred Crowd Manager Training Certification preferred
Physical Demands
Must be able to frequently lift, push, and pull up to 50 lbs. Requires standing and walking for long periods , climbing ladders, bending, reaching, and working at heights. Must be able to maneuver equipment and carts across indoor and outdoor event spaces
Working Conditions
Work is performed in both indoor and outdoor event environments with varying noise levels. Must be available to work a flexible schedule including nights, weekends, holidays, and extended shifts during peak events. Must be available to work flexible hours including evenings, weekends, holidays, and long shifts during major events.
Work Schedule
The work schedule of this position is based on business, event operations, and project needs. Must have the ability to work long and irregular hours which will require a flexible schedule availability including late nights, early mornings, weekends or holidays and the ability to remain available 7 days per week.
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our
people , improves our
service , and raises our
excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Entertainment Providers Referrals increase your chances of interviewing at Oak View Group by 2x Sign in to set job alerts for “Event Supervisor” roles.
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Join to apply for the
Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
role at
Oak View Group Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
1 day ago Be among the first 25 applicants Join to apply for the
Event Set-Up Supervisor | Full-Time | Miami Beach Convention Center
role at
Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet .
Position Summary
The
Event Set-Up Supervisor
is responsible for overseeing the preparation, installation, and breakdown of all furniture and equipment required for event spaces at the MBCC. This includes meeting rooms, ballrooms, exhibit halls, pre-function areas, and exterior spaces.
Under the direction of the Housekeeping Manager & Event Managers, this hands-on leadership role ensures that room sets meet client specifications, safety standards, and visual presentation expectations consistent with both convention center and hotel-style operations.
This role will pay an hourly rate of $21.15
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until October 31, 2025.
About The Venue
The award-winning
Miami Beach Convention Center
(MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings. The new 800-room, connected Grand Hyatt Miami Beach, is under development and slated to open in late 2027 .
A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supervise, train, and direct full-time, part-time, and temporary labor for the setup and breakdown of all event spaces. Review and interpret Banquet Event Orders (BEOs), event resumes, layouts, and diagrams to ensure room sets meet all client specifications and service expectations. Conduct pre-shift team huddles and daily briefings to align on event timelines, safety protocols, and shift objectives. Ensure all setups include appropriate tables, linens, skirting, chairs, staging, podiums, pipe and drape, AV tables, signage, risers, and specialty equipment. Conduct pre-event inspections to confirm accuracy, cleanliness, and readiness of each space — ensuring high standards of visual presentation and uniformity. Adjust room sets promptly in response to evolving client needs or last-minute requests, maintaining a professional and accommodating demeanor. Lead or support turnovers of rooms between functions with a focus on efficiency and timeliness. Coordinate multiple event turnovers throughout the day, especially in high-volume meeting space environments. Serve as the primary on-shift point of contact for the set-up team, collaborating with Event Managers, Banquets, and AV teams to troubleshoot and resolve setup-related issues. Maintain clean, safe, and organized back-of-house and equipment storage areas. Track event-related inventory (tables, chairs, linens, risers, staging, signage) and report damages, shortages, or replacements. Prepare and maintain billable documentation for labor, rental equipment, and event-specific requests to ensure accurate settlement. Use internal systems to document shift completion, inventory usage, equipment issues, and turnover times. Lead by example during peak periods, assisting with physical setup (including lifting, moving, and staging heavy equipment). Train new staff on setup standards, safe material handling, visual setup guidelines, customer service, and SOP compliance. Implement downtime strategies such as deep cleaning, minor equipment repairs, or refresher training sessions for team members. Provide recommendations to leadership on operational improvements, staffing adjustments, and capital equipment needs. Collaborate with the Housekeeping & Event Managers and Scheduling team to develop and adjust labor plans based on the 30-day event forecast.
Supervisory Responsibilities
Direct supervision of event set-up team including full-time, part-time, and temporary employees. Partner with HR, Housekeeping, and Event Services leadership on hiring, training, evaluations, and corrective action processes. Mentor and develop senior crew leads to support internal leadership growth and succession planning. Foster a work environment that emphasizes safety, efficiency, communication, and teamwork.
Qualifications
EDUCATION & EXPERIENCE :
High school diploma or equivalent required; Associate degree or hospitality coursework preferred. Minimum 2–3 years of experience in a supervisory event set-up role within a convention center, hotel, or public assembly venue. Familiarity with Banquet Event Orders (BEOs), diagrams, and space planning tools such as Social Tables or AutoCAD. Experience coordinating high-volume meeting space turnovers and managing simultaneous setups preferred.
Skills & Abilities
Excellent organizational and time management skills with the ability to manage multiple priorities. High attention to detail and spatial awareness for proper furniture placement and room aesthetics. Strong interpersonal and communication skills; bilingual (English/Spanish) preferred. Ability to work calmly under pressure, lead teams, and adapt to changing event needs. Service-driven attitude with a proactive approach to guest and client requests. Ability to operate , train, and enforce safe use of carts, dollies, lifts, and other handling equipment. Understanding of typical meeting room setups including banquet, classroom, theater, cabaret, and U- shape styles.
Technology Skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook). Preferred experience with event management software (Social Tables, AutoCAD, Vectorworks ).
Certificates, Licenses, Registrations
Valid driver's license OSHA 10- or 30-Hour General Industry Certification preferred Certified Meeting Room Setup (CMRS) – Event Service Professionals Association preferred Forklift Certification preferred Crowd Manager Training Certification preferred
Physical Demands
Must be able to frequently lift, push, and pull up to 50 lbs. Requires standing and walking for long periods , climbing ladders, bending, reaching, and working at heights. Must be able to maneuver equipment and carts across indoor and outdoor event spaces
Working Conditions
Work is performed in both indoor and outdoor event environments with varying noise levels. Must be available to work a flexible schedule including nights, weekends, holidays, and extended shifts during peak events. Must be available to work flexible hours including evenings, weekends, holidays, and long shifts during major events.
Work Schedule
The work schedule of this position is based on business, event operations, and project needs. Must have the ability to work long and irregular hours which will require a flexible schedule availability including late nights, early mornings, weekends or holidays and the ability to remain available 7 days per week.
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our
people , improves our
service , and raises our
excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Entertainment Providers Referrals increase your chances of interviewing at Oak View Group by 2x Sign in to set job alerts for “Event Supervisor” roles.
Supervisor, Transport Mapping, FIFA World Cup 2026
Convention Services | Event Services Manager
Event Operations Supervisor- Audio Visual- Intercontinental Hotel, Miami
Area Event Sales Manager - Freehand & Generator Miami
Event Sales Manager, Hotel Services - Westin Fort Lauderdale Beach Resort, FL
Specialist, Corporate Groups Event Planner
Miami Beach, FL $68,000.00-$75,000.00 2 weeks ago Miami, FL $60,000.00-$65,000.00 1 week ago Banquet | Assistant Manager of Event Operations
Fort Lauderdale, FL $35.00-$40.00 6 days ago Senior Manager - Sports Operations, Event Operations
Logistics Manager - Audio Visual, Event Technology
Area Manager - Audio Visual, Event Technology - Southeast Miami / Ft. Lauderdale
Production Services Manager - Audio Visual, Event Technology
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr