Capital Senior Living
About Sonida Senior Living
Sonida Senior Living is one of the nation's leading operators of independent living, assisted living and memory care communities for senior adults. The Company operates 96 communities that are home to nearly 12,000 residents across 20 states providing comfortable, safe, affordable communities where residents can form friendships, enjoy new experiences and receive personalized care from dedicated team members who treat them family.
Job Description :
In the role of Contracts Administrator, you will process, track, and monitor the execution of all contracts related to the Capital process. This role will also assist with the processing of vendor invoices according to compliance protocols. This work will include direct communication to Regional Managers, Capital Project Managers, and external vendors. This role will assist the field in acquiring approvals, executed contracts and change orders, manage, and track certificates of insurance and lien waivers. This role will also take an active role in the capital planning process and work extensively in our project management software, as well as any other required assistance for the completion of capital projects.
Responsibilities:
Creation/Execution/Processing of all CapEx contracts. Process all invoices related to CapEx projects and Purchased Service Agreements. Ensure that all required documents are provided by vendor for processing of invoices. (i.e. Certificate of Insurance, Lien Waivers, and W9 documentation) Working closely with Accounts Payable to provide field associated with status updates on payments. Processing and tracking of weekly check runs, ensuring that all vendor payments are performed in a timely manner. Processing Certificate of Insurance documents as received from contractors/vendors. Processing of W-9 documents in conjunction with accounting team to ensure all correct vendor information is input in project management software for any new vendor or reactivation of obsolete vendors. Processing and tracking of Notice of Right of Lien upon receipt for material and/or labor being provided at the community level. Assist Facilities Team and Field associates with month end and quarter end accruals for accounting. Communicate to external vendors and/or field associates the requirements needed for completion of project closeouts. Assist Capital Planning team in managing day to day activities, process tracking, and completion of all capital projects. Act as admin to project management software, ensuring that all approvals and processes are adhered to. Perform data analysis and entry for upcoming projects related to capital needs and database creation and maintenance. Assist with tracking and review of the capital planning process and site assessments Make process improvement recommendations to direct supervisor to increase productivity and efficiency within contracts and capital projects process. Other duties as assigned Position handles assigned projects as assigned by supervisor.
Qualification Requirements/Skills:
Associates Degree: Additional industry experience will be considered in lieu of degree Minimum of 5 years related combined experience in Contract Management, Accounting, Customer Service, Facilities, and/or Senior Living Excellent communication skills with internal and external stakeholders Advanced excel and computer skills Experience with project management software a plus Independent problem-solving skills; Thinking outside of the box and escalating situations only when necessary for completion Excellent organizational skills and is willing to tackle large tracking protocols Ability to speak clearly and articulate effectively in a professional, friendly and positive manner on the telephone and in person to internal and external customers (i.e. Employees, Vendors, and Customers). Ability to recognize and use proper grammar, spelling, punctuation, and accurate formatting in correspondence. Ability to interpret any incoming documents that concern employment, State and Federal compliances. Ability to understand and use computer software that the department uses for employment, compliance, and reporting purposes. Specific Software Packages: G-Suite, MS Word, MS Excel, MS PowerPoint, and Internet Explorer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Sonida Senior Living is one of the nation's leading operators of independent living, assisted living and memory care communities for senior adults. The Company operates 96 communities that are home to nearly 12,000 residents across 20 states providing comfortable, safe, affordable communities where residents can form friendships, enjoy new experiences and receive personalized care from dedicated team members who treat them family.
Job Description :
In the role of Contracts Administrator, you will process, track, and monitor the execution of all contracts related to the Capital process. This role will also assist with the processing of vendor invoices according to compliance protocols. This work will include direct communication to Regional Managers, Capital Project Managers, and external vendors. This role will assist the field in acquiring approvals, executed contracts and change orders, manage, and track certificates of insurance and lien waivers. This role will also take an active role in the capital planning process and work extensively in our project management software, as well as any other required assistance for the completion of capital projects.
Responsibilities:
Creation/Execution/Processing of all CapEx contracts. Process all invoices related to CapEx projects and Purchased Service Agreements. Ensure that all required documents are provided by vendor for processing of invoices. (i.e. Certificate of Insurance, Lien Waivers, and W9 documentation) Working closely with Accounts Payable to provide field associated with status updates on payments. Processing and tracking of weekly check runs, ensuring that all vendor payments are performed in a timely manner. Processing Certificate of Insurance documents as received from contractors/vendors. Processing of W-9 documents in conjunction with accounting team to ensure all correct vendor information is input in project management software for any new vendor or reactivation of obsolete vendors. Processing and tracking of Notice of Right of Lien upon receipt for material and/or labor being provided at the community level. Assist Facilities Team and Field associates with month end and quarter end accruals for accounting. Communicate to external vendors and/or field associates the requirements needed for completion of project closeouts. Assist Capital Planning team in managing day to day activities, process tracking, and completion of all capital projects. Act as admin to project management software, ensuring that all approvals and processes are adhered to. Perform data analysis and entry for upcoming projects related to capital needs and database creation and maintenance. Assist with tracking and review of the capital planning process and site assessments Make process improvement recommendations to direct supervisor to increase productivity and efficiency within contracts and capital projects process. Other duties as assigned Position handles assigned projects as assigned by supervisor.
Qualification Requirements/Skills:
Associates Degree: Additional industry experience will be considered in lieu of degree Minimum of 5 years related combined experience in Contract Management, Accounting, Customer Service, Facilities, and/or Senior Living Excellent communication skills with internal and external stakeholders Advanced excel and computer skills Experience with project management software a plus Independent problem-solving skills; Thinking outside of the box and escalating situations only when necessary for completion Excellent organizational skills and is willing to tackle large tracking protocols Ability to speak clearly and articulate effectively in a professional, friendly and positive manner on the telephone and in person to internal and external customers (i.e. Employees, Vendors, and Customers). Ability to recognize and use proper grammar, spelling, punctuation, and accurate formatting in correspondence. Ability to interpret any incoming documents that concern employment, State and Federal compliances. Ability to understand and use computer software that the department uses for employment, compliance, and reporting purposes. Specific Software Packages: G-Suite, MS Word, MS Excel, MS PowerPoint, and Internet Explorer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.