Events Facilitator

Current job opportunities are posted here as they become available. Employment Type: Full-Time, Hourly, Non-Exempt Temporary/Permanent: Permanent Deadline to Apply: This application will remain open for 7 days, ending on August 4, 2025 Rate of Pay: $20.20 - $23.25 per hour Job Purpose The Events Facilitator is responsible for providing support for internal and external events and programs ranging from staff meetings to major facility rentals. The Event Facilitator provides setup and support for facility rentals, provides on-site support for all facility rentals, public programs, in-house meetings, and events as needed. This position also assists with the event booking calendar and other office work, as required. Duties and Responsibilities Serve as onsite contact person for all assigned facility rentals events to ensure success of the event. Under limited supervision, provide facility rental services to clients and their guests to insure a smooth and efficient event. Communicate and coordinate with other department staff in planning and executing event requirements. Enforce Bishop Museum’s rules and policies with clients, guests, and vendors per rental agreement. Coordinate with external vendors to oversee the delivery, set-up, execution, and strike of all vendor equipment and personnel to align with museum rules and regulations. Ensure the event is set up according to the rental agreement as detailed on the events calendar. Setup and breakdown event equipment, furniture, and tents. Coordinate with other departments to ensure successful setup and breakdown before and after each event. Work with Buildings and Grounds and Housekeeping to ensure that all set-ups and clean-ups are executed. Set up Bishop Museum’s meeting spaces for various meetings and special requests. This includes opening the room, setting up water or coffee, setting up “teleconference” phone system, making sure room is presentable, setting up tablecloths if requested. Operate basic audio/visual equipment and programs such as: projectors, speakers, presentation applications, etc., as needed Maintain inventory of all event-related supplies, including, but not limited to, furniture, tents, coolers, paper goods, utensils, beverages, linens, cleaning materials, tables, chairs, etc. Maintain calendar of room bookings for internal staff needs Assist with responding to facility rental inquires in collaboration with team members Process agreements and payments, including intake and refunds. Assist with department clerical work. Assist with Visitor Experience operational work such as answering office phones and Museum wayfinding. Other tasks as assigned or requested by supervisor. Qualifications High school diploma required. Minimum 2 years of customer service experience required. Minimum 2 years of experience with coordinating rentals or special events. Other Requirements Flexibility in working hours, as significant evening and weekend work is required. Previous experience with audio visual technology preferred. Must complete Food Handlers Permit within 3 months of hire, if candidate is not already certified. Must complete First Aid and CPR courses within 3 months of hire, if candidate is not already certified. Direct Reports None Working Conditions A significant amount of walking around the Museum’s campus, often after dark and with low light conditions. Walkways are uneven and slippery in some places, and a considerable amount of the work is done on grassy, sloped lawns. Position also involves working outside in various weather conditions (hot, rainy, windy). Physical Requirements Setup requirements for events include lifting 30 lb. tables to flip them on their legs, and then pushing the tables up to 50 yards. Position also involves filling and then moving 25 lb. water and coffee urns approximately 20 yards. A significant amount of chair setup is required, including unstacking 10 lb. chairs and then pushing as many as one hundred of the chairs into position (repetitive motion). Disclaimer The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@bishopmuseum.org or 808-848-4171 if you require a reasonable accommodation to apply for a job or to perform your job.

Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Equal Opportunity Employer We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

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