Protos Security
Job Description
Job Description
Job Title: Office Manager – Reception Location: Norwalk Job Type: Full-Time Reports To: Human Resources
Job Summary: The Office Manager is a highly organized and proactive professional responsible for overseeing the day-to-day administrative operations of the office. This role ensures a productive, efficient, and welcoming work environment by managing front desk and reception duties, coordinating office events, and maintaining inventory of supplies, equipment, and facilities. The Office Manager also plays a key role in office security and confidentiality, keeping aware of all individuals entering and exiting the space. Success in this role requires strong judgment, exceptional attention to detail, and excellent communication skills.
Key Responsibilities: Office Management Oversee daily office operations, ensuring functionality and efficiency of office equipment and supplies including but not limited to: Maintenance and cleaning of Miele coffee machines, kitchen refrigerators and ice makers. Maintain fully stocked inventory of office supplies; anticipate and reorder as needed. Maintain kitchen supplies and ensure snacks and fresh fruit is presented daily. Ensure CEO, CFO and SVP of accounting refrigerators are stocked. Act as the primary point of contact for vendors, service providers, and building management. Maintain office policies and procedures and ensure compliance with company standards. Coordinate and disseminate communications with building management. Send communication to employees related to facility information. Manage mail, deliveries, and general correspondence. Support onboarding of new employees, including desk setup, equipment coordination, and welcome materials. Keep kitchens and common areas clean, organized, and well-stocked with supplies and refreshments. Coordinate facility needs, including maintenance requests and workspace organization. Ensure meeting rooms and shared spaces are set up and maintained for daily use. Coordinate facility maintenance and safety protocols. Reception Duties Greet and welcome visitors, clients, and vendors in a professional and friendly manner. Answer and direct incoming phone calls and manage general inquiries. Receive and distribute mail, packages, and deliveries. Maintain visitor logs and ensure compliance with office security procedures. Manage conference room bookings and assist with scheduling as needed.
Event Coordination Organize, and execute internal company events (e.g., team-building activities, holiday parties, client meetings, offsite retreats). Collaborate with leadership, and partner with and department heads, and executive assistant (as needed for specific events) to determine event goals and requirements. Handle logistics such as catering, transportation, A/V needs, and scheduling. Manage guest lists, invitations, and RSVPs. Coordinate day-of-event activities and provide on-site support to ensure successful execution. Track event performance and feedback for continuous improvement. Physical Requirements: Ability to lift and carry up to 30 pounds. Ability to sit, stand, walk, bend, and reach throughout the workday. Must be able to perform tasks that require physical effort, such as setting up meeting rooms and moving supplies or event materials. Use of standard office equipment, including computers, phones, copiers, and printers, for extended periods. Qualifications: 3+ years of experience as an Office Manager, Administrative Coordinator, or similar role. Exceptional organizational, communication, and multitasking skills. Friendly and professional demeanor with strong customer service orientation. Experience coordinating events in a corporate or professional environment. Proficiency in Microsoft Office Suite Ability to handle confidential information with discretion. Bachelor’s degree preferred but not required.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.)
Job Description
Job Title: Office Manager – Reception Location: Norwalk Job Type: Full-Time Reports To: Human Resources
Job Summary: The Office Manager is a highly organized and proactive professional responsible for overseeing the day-to-day administrative operations of the office. This role ensures a productive, efficient, and welcoming work environment by managing front desk and reception duties, coordinating office events, and maintaining inventory of supplies, equipment, and facilities. The Office Manager also plays a key role in office security and confidentiality, keeping aware of all individuals entering and exiting the space. Success in this role requires strong judgment, exceptional attention to detail, and excellent communication skills.
Key Responsibilities: Office Management Oversee daily office operations, ensuring functionality and efficiency of office equipment and supplies including but not limited to: Maintenance and cleaning of Miele coffee machines, kitchen refrigerators and ice makers. Maintain fully stocked inventory of office supplies; anticipate and reorder as needed. Maintain kitchen supplies and ensure snacks and fresh fruit is presented daily. Ensure CEO, CFO and SVP of accounting refrigerators are stocked. Act as the primary point of contact for vendors, service providers, and building management. Maintain office policies and procedures and ensure compliance with company standards. Coordinate and disseminate communications with building management. Send communication to employees related to facility information. Manage mail, deliveries, and general correspondence. Support onboarding of new employees, including desk setup, equipment coordination, and welcome materials. Keep kitchens and common areas clean, organized, and well-stocked with supplies and refreshments. Coordinate facility needs, including maintenance requests and workspace organization. Ensure meeting rooms and shared spaces are set up and maintained for daily use. Coordinate facility maintenance and safety protocols. Reception Duties Greet and welcome visitors, clients, and vendors in a professional and friendly manner. Answer and direct incoming phone calls and manage general inquiries. Receive and distribute mail, packages, and deliveries. Maintain visitor logs and ensure compliance with office security procedures. Manage conference room bookings and assist with scheduling as needed.
Event Coordination Organize, and execute internal company events (e.g., team-building activities, holiday parties, client meetings, offsite retreats). Collaborate with leadership, and partner with and department heads, and executive assistant (as needed for specific events) to determine event goals and requirements. Handle logistics such as catering, transportation, A/V needs, and scheduling. Manage guest lists, invitations, and RSVPs. Coordinate day-of-event activities and provide on-site support to ensure successful execution. Track event performance and feedback for continuous improvement. Physical Requirements: Ability to lift and carry up to 30 pounds. Ability to sit, stand, walk, bend, and reach throughout the workday. Must be able to perform tasks that require physical effort, such as setting up meeting rooms and moving supplies or event materials. Use of standard office equipment, including computers, phones, copiers, and printers, for extended periods. Qualifications: 3+ years of experience as an Office Manager, Administrative Coordinator, or similar role. Exceptional organizational, communication, and multitasking skills. Friendly and professional demeanor with strong customer service orientation. Experience coordinating events in a corporate or professional environment. Proficiency in Microsoft Office Suite Ability to handle confidential information with discretion. Bachelor’s degree preferred but not required.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.)