Executive Assistant & Office Operations Coordinator Job at Kandu in Los Angeles

In April 2025, Kandu Health and Neurolutions merged to form Kandu Inc. to pioneer an integrated approach to stroke recovery, combining FDA-cleared brain‑computer interface technology with personalized telehealth services. The company’s IpsiHand® device is durable medical equipment that enables chronic stroke survivors to regain upper extremity function in daily home use. Combining this advanced technology with the support of expert clinicians offers a comprehensive path to recovery– helping survivors improve mobility, independence, and quality of life. Kandu extends recovery beyond the hospital through principal illness navigation, providing one‑on‑one education, care coordination, and advocacy; grounded in clinical evidence and informed by the lived experiences of patients and their families.

The Executive Assistant & Office Operations Coordinator plays a critical role in ensuring the smooth functioning of daily business operations while providing high‑level administrative support to the COO and broader leadership team. This position manages executive scheduling, communication flow, meeting logistics, and presentation preparation, while also overseeing core office operations, vendor coordination, and organizational systems. The ideal candidate thrives in a fast‑paced environment, demonstrates exceptional attention to detail, and brings a proactive, service‑oriented approach to supporting business leaders and cross‑functional teams. This role requires professionalism, discretion, and the ability to independently manage priorities in a dynamic, growing organization.

What You’ll Do

Office & Operations Support

• Manage daily office operations and maintain a clean, organized, and efficient workspace
• Sort, distribute, and track all incoming and outgoing mail, deliveries, and shipments
• Track office supplies, equipment needs, and coordinate with vendors as required
• Maintain accurate, organized digital and physical filing systems with a high degree of confidentiality
• Serve as a communication and task‑routing point between departments to ensure smooth workflow
• Coordinate meetings, conference arrangements, and team activities across business functions
• Maintain office systems, shared folders, templates, and process documentation to ensure operational consistency

Executive Assistant Support (COO Leadership Team)

• Provide direct administrative and scheduling support to the COO, including calendar management, meeting coordination, and prioritization of activities
• Prepare, edit, and format PowerPoint presentations, meeting materials, talking points, and internal communications
• Coordinate executive travel, itineraries, logistics, and expense submissions
• Support additional executives with scheduling, administrative tasks, and cross‑functional coordination as needed
• Anticipate executive needs, resolve scheduling conflicts, and ensure timely follow‑through on action items.

Administrative & Cross‑Functional Support

• Support internal teams with document preparation, formatting, organization, and routing
• Assist with coordinating office events, leadership meetings, and company‑wide communications logistics
• Act as a central coordination point to streamline information flow and maintain operational alignment across departments

What You’ll Bring

• Experience in office management, administrative support, or executive assistant roles
• Background in healthcare, medical device, biotech, pharmaceutical, or other regulated environments (non‑clinical)
• Strong organizational, prioritization, and multitasking skills with the ability to manage competing deadlines
• Proficiency in PowerPoint, Word, Excel, Google Workspace, and document formatting
• Comfortable interacting with leadership and supporting C‑suite calendars and executive‑level communications
• Strong attention to detail, professionalism, and the ability to work independently with minimal supervision
• Clear, concise communication style with dependable follow‑through

Preferred Qualifications:

• 3–5 years of experience in administrative, EA, or operations support roles
• Experience in medical device, healthcare operations, or other regulated industries
• Experience coordinating executive calendars and supporting senior leadership in fast‑paced environments

What We Offer (FOR FTE Only):

• Competitive Compensation ($80,000-$90,000 Stock Options)
• Insurance (Medical/Dental/Vision)
• 401(k) with company
• Unlimited PTO & Holidays
• Life Insurance, LTD and STD

Please note that the salary information is a general guidance only. Kandu Health, Inc. considers factors such as scope and responsibilities of the position, candidate’s work experience, education/training, key skills and internal parity, as well as location, market and business considerations when extending an offer.

Kandu Health is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.