HKA Birmingham
Business Support Administrator Business Support · Chicago, IL
HKA Birmingham, Chicago, Illinois, United States, 60290
HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise.
As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors.
As part of the HKA team you can expect:
A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams.
The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual
Join HKA’s trusted foundation and help shape the future as we continue to grow and evolve.
Opportunity HKA’s Chicago office is seeking a Business Support Administrator to keep our operations and office running seamlessly. You’ll provide executive support, manage calendars and travel, coordinate meetings, and handle office logistics—from supplies and vendor relations to event planning. If you’re organized, detail-oriented, and thrive in a fast-paced environment, this role offers the chance to make an immediate impact.
Responsibilities Executive and Project Support
Provide administrative support for multiple executives, including:
Time and expense entry
Calendar management
Complex business travel arrangements
Meeting coordination
Project support (binder preparation, document preparation, scan/copy/print jobs)
Project administration (engagement letters, conflict check forms)
Office Administration
Maintain professional office appearance (kitchen, conference rooms, communal spaces)
Manage shipping and receiving (FedEx, UPS, U.S. Mail)
Assist with office meeting planning and event coordination, including ordering lunches
Coordinate local employee and client events
Order, maintain, and organize office supplies
Liaise with building management and local vendors
Manage off-site storage and visitor management
Support local recruiting coordination and employee onboarding
Partner with team members on client invoicing, CRM maintenance, and system updates
Assist colleagues in Chicago and other offices with administrative tasks as needed
Perform other tasks as requested
Skills and Experience
2+ Years of experience in
Business Support, Office Management, Executive Administration or other Administration roles .
Ability to work
on-site in the Chicago office 4–5 days per week
Proven experience
delivering exceptional customer service
directly with clients, vendors, and internal stakeholders.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Outstanding
communication and interpersonal skills
Excellent
time management and ability to prioritize
multiple tasks
Highly organized with strong
attention to detail
What we offer Compensation:
This is a full-time role paid on an hourly basis with a rate between $34 - $36 per hour, along with robust health insurance, a retirement plan with company match, generous paid time off (20+ days), and additional comprehensive benefits to support your well‑being. Our programs include resources for professional growth, work‑life balance, financial security, and ongoing training and development to help you advance your career.
At HKA, our people are the foundation of our success. We foster an inclusive, collaborative culture that empowers individuals to thrive and grow in their careers. Our Global Recruitment team is dedicated to delivering an authentic, efficient, and insightful candidate experience that reflects life at HKA.
Fairness and Equality at HKA:
HKA works hard to provide a welcoming environment for all of our employees. We are committed as a business on the continued improvement of our fairness and equality strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information.
All HKA employment decisions shall be made in accordance with controlling laws and based on merit.
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As part of the HKA team you can expect:
A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams.
The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual
Join HKA’s trusted foundation and help shape the future as we continue to grow and evolve.
Opportunity HKA’s Chicago office is seeking a Business Support Administrator to keep our operations and office running seamlessly. You’ll provide executive support, manage calendars and travel, coordinate meetings, and handle office logistics—from supplies and vendor relations to event planning. If you’re organized, detail-oriented, and thrive in a fast-paced environment, this role offers the chance to make an immediate impact.
Responsibilities Executive and Project Support
Provide administrative support for multiple executives, including:
Time and expense entry
Calendar management
Complex business travel arrangements
Meeting coordination
Project support (binder preparation, document preparation, scan/copy/print jobs)
Project administration (engagement letters, conflict check forms)
Office Administration
Maintain professional office appearance (kitchen, conference rooms, communal spaces)
Manage shipping and receiving (FedEx, UPS, U.S. Mail)
Assist with office meeting planning and event coordination, including ordering lunches
Coordinate local employee and client events
Order, maintain, and organize office supplies
Liaise with building management and local vendors
Manage off-site storage and visitor management
Support local recruiting coordination and employee onboarding
Partner with team members on client invoicing, CRM maintenance, and system updates
Assist colleagues in Chicago and other offices with administrative tasks as needed
Perform other tasks as requested
Skills and Experience
2+ Years of experience in
Business Support, Office Management, Executive Administration or other Administration roles .
Ability to work
on-site in the Chicago office 4–5 days per week
Proven experience
delivering exceptional customer service
directly with clients, vendors, and internal stakeholders.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Outstanding
communication and interpersonal skills
Excellent
time management and ability to prioritize
multiple tasks
Highly organized with strong
attention to detail
What we offer Compensation:
This is a full-time role paid on an hourly basis with a rate between $34 - $36 per hour, along with robust health insurance, a retirement plan with company match, generous paid time off (20+ days), and additional comprehensive benefits to support your well‑being. Our programs include resources for professional growth, work‑life balance, financial security, and ongoing training and development to help you advance your career.
At HKA, our people are the foundation of our success. We foster an inclusive, collaborative culture that empowers individuals to thrive and grow in their careers. Our Global Recruitment team is dedicated to delivering an authentic, efficient, and insightful candidate experience that reflects life at HKA.
Fairness and Equality at HKA:
HKA works hard to provide a welcoming environment for all of our employees. We are committed as a business on the continued improvement of our fairness and equality strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information.
All HKA employment decisions shall be made in accordance with controlling laws and based on merit.
#J-18808-Ljbffr